商務(wù)英語(yǔ)寫作3-4會(huì)議紀(jì)要課件

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Inthismodule,youareexpectedModule4:MinutesObjectivestolearnabouttheformatandthenecessarypartsofaminutes；towriteaminuteswithcorrectformatandsufficientinformation.

Mr.JiangasksthemanagersofalldepartmentstoattendameetingthisFridaymorning.Hehopestolistentothemanagers’reportsonthediscussionson“flextimesystem”.QiuXiaoyunisalsoaskedtoattendthemeetingandisassignedthetaskoftakingminutes.CanyouhelpQiuXiaoyuntofinishthistaskwiththehelpofthefollowingrecordofthemeeting?

(Inordertofulfillthistaskbetter,youcanfindsomeofyourclassmatesandrole-playthemeeting)TaskYourTry1

Whatispurposeforpeopletotakemeetingminutes?WhocanbethetakerofmeetingMinutes?Canheorsheanyonewhospeaksatthemeeting?Youaredividedintoseveralgroups.Eachgroupshouldrole-playtheabovemeetingfirstlyandthendiscussthefollowingquestions.Notes:Doyouthinkitisaneffectivemeeting?Why?

CommunicativeActivity2Listsomekindsofpreparationaminutes-takershouldgetreadytobeforethemeeting.Whatshouldwetakedowninameetingminutes?3)Whocanbethetakerofmeetingminutes?Canheorsheanyonewhospeaksatthemeeting?Usuallyaminuteistakenorproducedbythemeeting’ssecretarybutthistaskisn'treservedformeetingsecretaryonly.Anypersonwhoattendsameetingwithoutspeakingmaybeaskedtodothis.4)Listsomekindsofpreparationaminutes-takershouldgetreadytobeforethemeeting.Firstly,theminutes-takershouldprepareforanattendancebookincasehedoesn’tknowsomeoneoftheattendants.Secondly,heshouldgetfamiliarwiththemeetingagenda.Lastly,ifitispossible,hecouldprepareforatape-recorderorarecordingpentohelphimtakedownthemainpointsofthemeeting.CommunicativeActivity23)Whatshouldwetakedowninameetingminutes?

Althoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:(1)whereandwhenthemeetingtookplace;(2)whowasthereandwhowasnot;(3)whathasbeendecidedforthegroup;(4)whohasagreedtobethisorthat.Therefore,mostminutescanbedividedintofourparts:heading,body,adjournmenttime,andsignatureoftheminute’srecorder.CommunicativeActivity2MinutesDate: February20,2008,9:00a.m.Present: ThomasJiang,Chairperson QianHuilin,managerofDepartmentA ChenZhen,managerofDepartmentB ZhangYan,managerofDepartmentC LiJing,managerofDepartmentD ZhaoQiang,managerofDepartmentEApologiesforAbsence: Mr.YuanGuojun,managerofDepartmentFSampleAnalysisHeadingThechiefitemofthemeeting:Possibilityofcarryingoutflextimesysteminthecompany.Differentopinions:1.Ms.Qian’sopinions:Shereportedthatherpeoplefeelhappywiththepresentnon-flexiblesystem.Sheandthestaffinherdepartmentthinkit’shardtocoverforothersiftherewasaflextimesystem.2.Ms.Zhang’sopinions:Shesuggestedtovoteonthenewproposal.Sheagreedwiththenewworkingsystemandevensuggestedtohavegapworkingdays.3.Ms.Li’sopinions:Sheagreedwiththeflextimesystemandproposedanewworkingsystem,whichiscalled“coretimes”.Coretimes,inMs.Li’sideas,meanthebasichoursoneshouldbeinthecompany.SampleAnalysisBody

Thedefinitionofmeetingminutes

Minutesofmeetingskeeppermanentandformalrecordsofdiscussionsanddecisionsatmeetings.Minuteisthewrittenrecordofameetingandservestoprovideanaccuraterecordofwhathasbeensaid,discussedandlegibletosomeonewhowasnotpresentatthemeeting.Itisanaccurateandconcisesummaryofalldecisionandmainpointsforfuturereference.SummaryTheformatofmeetingminutes 9)Speakers’reports,likeTreasurer’sreport;Executiveofficer’sreport;Committeereports;Electionreport;etc. 10)Othercurrentbusiness. 11)Oldbusiness 12)Newbusiness 13)Adjournment–Day,date,andtimeofnextmeeting,ifannounced. 14)Signaturelineforindividualsigningtheminutes. Atlast,youshouldpayattentionthatthereisnocomplimentaryclosingattheendofmeetingminutes.

SummarySummary—DuringtheMeeting1)Passaroundanattendancesheet.2)Getalistofcommitteemembersandmakesureyouknowwhoiswho.3)Notethetimethemeetingbegins.4)Don’ttrytowritedowneverysinglecomment—justthemainideas.5)Writedownmotions,whomadethem,andtheresultsofvotes,ifany;noneedtowritedownwhosecondedamotion.6)Makenoteofanymotionstobevotedonatfuturemeetings.7)Notetheendingtimeofthemeeting.Summary—AftertheMeeting1)Typeuptheminutesassoonaspossibleafterthemeeting,whileeverythingisstillfreshinyourmind.2)Includethenameoforganization,nameofcommittee,typeofmeeting(daily,weekly,monthly,annual,orspecial),andpurposeofmeeting.3)Includethetimethemeetingbeganandended.4)Proofreadtheminutesbeforesubmittingthem.Youareprovidedmoremeetingminutestolearnbyyourself.Youcanmakecomparisononthesamplesaccordingtowhathavebeentaught.IndividualStudyTipsMinutes1:Minutesofaboardmeeting

Minutes2:Minutesofayear-endsalesmeeting

Minutes3:Minutesofamonthlymeeting

PracticesMatching1【Directions】MatchtheEnglishwordsandphraseswiththeirproperChineseMeaning.(f)adjournment (c)unanimously(a)calltoorder (g)resolution(h)inturn (b)tosecond(d)motion (i)proceedings(j)agenda (e)abstaina.宣布開會(huì)b.附議c.全體一致地，無異議地d.提議e.棄權(quán)f.休會(huì) g.決議h.輪流 i.會(huì)議進(jìn)程 j.會(huì)議議程1)Theminutesofthelastmeeting,havingbeenpreviouslycirculated,wereapprovedandsignedbytheChairmanasacorrectrecord.上次會(huì)議的會(huì)議記錄已事先傳閱，該會(huì)議記錄已被確認(rèn)通過并由主席簽字。

2)ThemeetingsuggestedinvitingexpertsfromCanadatogiveatrainingcoursetoalltheemployeesofthecompany.與會(huì)者一致提議從加拿大聘請(qǐng)專家為公司全體員工開設(shè)培訓(xùn)課程。

3)Mr.Zhangvolunteeredtoarrangeforestimatestobeobtainedonthecostofrepairs,andreportbackatthenextmeeting.張經(jīng)理自愿安排人員就修理費(fèi)用作出估價(jià)并在下次會(huì)議上匯報(bào)有關(guān)情況。

PracticesTranslating28)全體一致同意下次會(huì)議于2009年7月1日上午10時(shí)在會(huì)議室舉行。Itwasa