How to Conduct an Employment Law Audit.ppt

howtoconductanemploymentlawaudit,raymondl.hogge,jr.,raymondl.hogge,jr.,plcdominiontower,suite1313999watersidedrivenorfolk,virginia23510(757)961-5400www.virginialaborlalawfirmspecializinginservingtheneedsofvirginiapublicandprivateemployers,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,importantnotice:thispresentationisintendedtobeusedsolelyforinformationalpurposes,andisnotofferedaslegaladvice.forassistanceinconductinganemploymentlawaudit,contactattorneyraymondl.hogge,jr.at(757)961-5400,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,benefitsofanemploymentlawaudit,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,benefitsofanemploymentlawaudit,minimizetheriskofemployment-relatedlawsuits,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,benefitsofanemploymentlawaudit,reduceemployment-relatedcosts(recruiting,training,unemploymentcomp,workerscomp,legalexpenses),howtoconductanemploymentlawaudit,raymondl.hogge,jr.,benefitsofanemploymentlawaudit,improveproductivity,efficiency,morale,andretention,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,benefitsofanemploymentlawaudit,managementcansleepatnight,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallaws,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawstitleviiofcivilrightsactof196415employeeminimumrace,color,sex(includingpregnancy),religion,nationalorigin,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsamericanswithdisabilitiesact15employeeminimumpre-hire;conditionalofferofemployment;post-hirecriticalconcepts:disability,reasonableaccommodation;unduehardship,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsrehabilitationactappliestocertainemployerswithgovernmentcontractsorgrantssimilartoada,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsagediscriminationinemploymentact20employeeminimumage40orolder,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsfamilyandmedicalleaveact50employeeminimumcoveredemployers,eligibleemployees;qualifyingreasonsforleavenotificationrequirementscertificationrequirements,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsfairlaborstandardsactminimumwageovertimecompensationchildlaborrecentchangestoexemptionrulesforminimumwageandovertimecompensation,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsdavis-baconact(certaingovernmentcontractors)prevailingwagerate,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsgovernmentservicecontractact(certaingovernmentcontractors)prevailingwagerate,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsemployeeretirementincomesecurityact(erisa)employeebenefitplans,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsconsolidatedomnibusbudgetreconciliationact(cobra)20employeeminimumhealthcarecontinuationcoverage,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsinternalrevenuecodepayrolltaxesemployeebenefitplans,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsimmigrationandnaturalizationactformi-9,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsconstitutions(publicemployers)dueprocessequalprotectionfreespeechreligiousfreedom,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsvirginiaworkerscompensationactreportinginjuriesandaccidentsphysicianpanelhandlingclaims;assessingdefensesactualrisk;notpositionalriskreturntoworkstrategies,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsvirginiaunemploymentcompensationactresignationterminationmisconduct,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsvirginiapaymentofwagelaw,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawsvirginiahumanrightsact,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticescomplywithapplicablefederal,state,andlocallawslocalordinances,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesandpracticemeetrequirementsofcontractsorgrantsprevailingwageratesaffirmativeaction,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesmeettheneedsoftheorganization,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpracticesmatchpolicies,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,goalsofanemploymentlawaudit,determinewhetherpoliciesareadequatelycommunicatedtoemployees,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,frameworkfortheaudit,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,frameworkfortheaudit,theemployeehandbook,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,frameworkfortheaudit,theemployeehandbooktheemployeehandbookshoulddefinetheemploymentpolicies,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,frameworkfortheaudit,theemployeehandbooktheemployeehandbookshoulddefinetheemploymentpoliciestheemploymentpoliciesshoulddefinetheemploymentpractices,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,frameworkfortheaudit,theemployeehandbooktheemployeehandbookshoulddefinetheemploymentpoliciestheemploymentpoliciesshoulddefinetheemploymentpracticestheemploymentpracticesshouldcomplywithapplicablelawpromotetheinterestsoftheemployer,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldreflectallpoliciesandpracticesoftheemployerhiringandpromotionperformanceandevaluationdisciplineanddischargedisputeresolutionwagesandbenefitssafetyandhealthother,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldcontaincontractdisclaimer,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldcontainreservationofemployerrighttomodifypolicies,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldcontainstatementthatemployeebenefitsaregovernedbyapplicablemasterplandocumentsandinsurancepolicies,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldcontainemployment-at-willpolicy,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldcontainacknowledgmentformtobesignedbyemployeeacknowledgereceiptreadbeforebeginningworkcontractdisclaimer;employerrighttoreviseat-willviolationofpoliciesresultsindisciplineordischargeifquestions,willask,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldbedistributedtoeachemployeebeforeheorshebeginswork,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,publicationmethodprinteasytotrackchangesmoreexpensivethanonlineonlinetrackingchangesrequiresdiligencelessexpensivethanprint,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditemployeehandbook,shouldgivethebestpossibleimpressionoftheemployerbyexample,showsemployeesthelevelofqualitytheemployerexpectsshouldbesuitableforuseasrecruitingtool,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,generaleeopolicyandpracticestitleviiagediscriminationinemploymentactequalpayactstatestatuteslocalordinancescontractualrequirements,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,sexual(andother)harassmentpolicyandpracticesreportingsysteminvestigationprocedurestemporarymeasuresconfidentialityrightsofaccusedvaccuseruseofdisputeresolutionprocedures,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,affirmativeactionpolicyandpracticesifandonlyifapplicable,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,disabilityaccommodationpolicyandpracticespre-hirepost-hireessentialfunctionsofjobidentifiedinjobdescription?interactiveprocess,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,non-retaliationpolicyandpractices,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditeeopoliciesandpractices,incorporationofgrievanceprocedureopendoorpolicyarbitration,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditjobdescriptions,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditjobdescriptions,arethejobdutiesclearlystated?mostimportantdutiesshouldbelistedfirst,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditjobdescriptions,areallessentialfunctionsofthejobidentified?reliabletimeandattendancephysicaldemandsinterpersonalskills,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditjobdescriptions,dotherequirementofthejobasstatedinthejobdescriptionhavetheeffectofdiscriminatingagainstapplicantsonthebasisofanyprotectedstatus(race,sex,disability,etc.)?,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditjobdescriptions,ifthejobisflsa-exempt,doesthejobdescriptionclearlydemonstratetheexemptionisapplicable?,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethods,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethodspromotionv.postingv.advertisement,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethodsuseofrecruiterscontractbetweenemployerandagency,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethodsuseofstaffingagenciescontractbetweenemployerandagencylegaldutiesofemployerandagencyallocationofriskbetweenemployerandagency,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethodsuseofprofessionalemployerorganizationscontractbetweenemployerandpeolegalrelationshipbetweenemployer,peoandworkerallocationofriskbetweenemployerandpeo,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethodscontentsofadvertisementslegal?statementdiscriminatoryeeostatementrequired?,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofrecruitingmethodsaffirmativeactionrequired?havefederalorstatecontract?receivefederalorstatefunds?,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationforms,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldstatehowlongapplicationconsideredactive,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldcontainemployment-at-willdisclaimer,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldcontainfalsificationoromissionofinformationprovision,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldcontainauthorizationsnecessaryforinformationverification,referencechecks,creditreports,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldcontainauthorizationsnecessaryforinformationverificationreferencecheckscreditreports,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldcontainarbitrationagreement,ifarbitrationofemploymentdisputesisdesired,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofapplicationformsshouldnotcontainpotentiallydiscriminatoryquestions,e.g.:workerscompensationhistory(ada)medicalconditions(ada)arrestrecords(titlevii)maritalstatus(va.humanrightsact,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocess,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessinterviewproceduresandquestionsshouldbedeterminedinadvanceandconsistentlyapplied,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessinterviewquestionsshouldbejob-relatedinterviewquestionsshouldreflectjobrequirementssetforthinwrittenjobdescriptionconsiderusingwrittenjobdescriptionduringinterview,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessinterviewersshouldmakewrittenrecordofallrelevantinformationinterviewersshouldnotrecordinformationwhichcouldbeinterpretedasdiscriminatoryorotherwiseunlawfulorinappropriate,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessmedicalinformationshouldfollow3-stageprocessrequiredbyadapre-offerconditionalofferofemploymentpost-hireshouldensurestrictconfidentiality,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessalltestsgiventoapplicantsshouldreflectjobdutiesstatedonwrittenjobdescriptiontestsshouldbeassessedtoidentifypotentialissuesunderada,titlevii,etc.,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessallreferenceshouldbecheckedwrittenrecordshouldbemadeofallinformationreceived,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocesscreditchecksshouldbeperformedonlyinstrictcompliancewithapplicablelaw,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofselectionprocessselectionshouldbebaseduponjob-relatedcriteriastatedinthewrittenjobdescription,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocuments,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentshiringshouldbeconfirmedinwriting(letter/form)statejobtitlestatedateofhirestaterateofpaystateflsaexempt/non-exemptstatusrefertoemployeehandbookrefertoarbitration,ifused,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentsusewrittenemploymentcontractsforexecutiveandhighlycompensatedemployeescontractwillsupersedeallprioragreementsspecifyhowemploymentmaybeterminatedconsidernon-competeandnon-disclosureconsiderbuy/sellifownershipinteresthavecontractsreviewedbyattorneyfirst,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentsnon-competeagreementsrestrictionsmustbenogreaterthannecessarytoprotectemployerinterestsrestrictionsmustnotundulyinterferewithemployeeabilitytoearnalivingrestrictionsmustnotbeagainstpublicpolicynobluepencilinvirginia,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentsnon-disclosureagreementsprotectconfidentialinformationandtradesecretsconsiderforexecutives,sales,andtechnologypersonneldonotmakeoverbroad,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentsarbitrationagreementsconsiderusingarbitrationagreementstoreducelitigationcostsspecifyarbitrationprotocolspecifydisputessubjecttoagreementspecifydisputesnotsubjecttoagreement,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentsconsenttodrug/alcoholtestingspecifytypesoftesting(random,post-accident,etc.)meetrequirementsforregulatedindustries(e.g.,trucking),howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentsproofofcitizenshipformi-9,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,audithiringpractices,assessmentofemploymentdocumentspersonnelfilemaintainseparatemedicalfile,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditevaluationpractices,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditevaluationpractices,evaluationsshouldfollowschedulestatedinemployeehandbook,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditevaluationpractices,evaluationsshouldbebaseduponjobdutiesstatedinwrittenjobdescription,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditevaluationpractices,evaluationsshouldbeinwriting,usingestablishedformsandratingsystems,howtoconductanemploymentlawaudit,raymondl.hogge,jr.,auditevaluationpractices,evaluationswhichcallforimprovementshouldbefollowedbyawrittencorrectiveactionplan,howtoconductanemploymentlawaudit,