英文郵件格式

.一、英文郵件格式一、主題主題(Subject)框的內(nèi)容應(yīng)簡潔地歸納信的內(nèi)容，短的能夠是一個單詞，如greetings;長的能夠是一個名詞性短語，也能夠是完整句，但長度一般不超過35個字母。YES：SuppliertrainingNO：professionaltraineesfromsistercompanyshouldabidebyruleoflocalcompany(太長)主題框的內(nèi)容切忌含糊不清。NO：像Newsaboutthemeeting這樣的表達(dá)，YES：應(yīng)改為Tomorrow'smeetingcanceled。一般來說，只需將位于句首的單詞和專出名詞的首字母大寫即可。此外一種較為正規(guī)的格式可將除了少于5個字母的介詞、連結(jié)詞或冠詞之外的每一個單詞的首字母大寫。YES：NewE-mailAddressNotification;DetailedcalculationNO：detailedcalculation視信的內(nèi)容是否重要，還能夠開頭加上URGENT或許FYI(ForYourInformation，供參照)，如：URGENT：Submityourreporttoday!二、稱呼1、E-mail一般使用非正式的文體，因此正文(Body)前的稱呼(Salutation)往常無須使用諸如DearMr.John之類的表達(dá)。在同輩的親朋摯友或同事間可以直呼其名，但對長輩或上級最好使用頭銜加上姓。YES：Tommy，或許Mr.Smith。2、稱呼和正文之間，段落之間，正文和信尾客套話之間一般空一行，開頭無須空格。如：Jimmy,IreceivedyourmemoandwilldiscussitwithEriconWednesday.Best,David..3、人家的名字千萬不要錯,老一輩的看到名字錯就干脆攆去垃圾桶.同樣,頭銜都不要錯.頭銜或?qū)W位,任擇其一吧.以下是同樣的:HowardE.Wyatt,Dr.HowardE.Hyatt4、多過一個男人,用Messrs,就是Misters的意思,可是不要跟名字,跟姓就行啦.YES:Messrs.Smith,Wyatt,andFury。女人呢?YES：用Mesdames,Mmes.,orMses.同樣不要跟名字.例子:Mses.Farb,Lionel,andGray。男女一齊呢?弄清楚稱呼就行.比如:Dr.andMrs.HaroldWright;Mr.HaroldWrightandDr.MargaretWright;Mr.andMrs.HarveyAdams-Quinn。5、有人有自己頭銜就要跟緊,比如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜,有時大頭不知道對方頭銜,干脆用Ms.算了.Ms.SarahGray6、職銜短能夠一行過,長就下一行吧.比如:KenGreen,President/KenGreen/VicePresidentofInternationalOperationsNO：KenGreen/VicePresidentofUnicomChinaYES：KenGreen/VicePresident,UnicomChina7、老外的名字有時有Jr.或Sr.,以前的逗點(diǎn)是隨你喜歡的,以下都是正確,不要笑人:YES：MichaelJ.Smith,Jr./MichaelJ.SmithSr.8、用人家的名字總好過人家的頭銜稱呼.如果沒出名字,或許是很正規(guī)信的信函,能夠考慮這些：DearCommitteeMember:DearMeetingPlanner:DearColleagues:ToAllSalesReps:ToWhomItMayConcern:DearSirorMadam:DearMadamorSir:DearPurchasingAgent:如果是全企業(yè)：YES：GentlemenorLadies:LadiesorGentlemen:9、有時見到人家用冒號就說人家錯,其實(shí)也未必啊,看:..YES：DearMr.Jones:(特別正規(guī))DearJoan:DearJim,Jim,(非正規(guī))三、結(jié)尾部分A、書信的結(jié)尾致意要留神,弄清大家的關(guān)系才選擇用詞,例子:1、VeryFormal特別正規(guī)的(比如給政府官員的)Respectfullyyours,Yoursrespectfully,2、Formal正規(guī)的(比如客戶企業(yè)之間啦)Verytrulyyours,Yoursverytruly,Yourstruly,3、LessFormal不太正規(guī)的(比如客戶)Sincerelyyours,Yourssincerely,Sincerely,Cordiallyyours,Yourscordially,Cordially,4、Informal非正規(guī)的(比如朋友,同事之類)Regards,Warmregards,Withkindestregards,Withmybestregards,Mybest,GivemybesttoMary,Fondly,Thanks,Seeyounextweek!有時在we,I,andyou之間選擇是很煩的事--如果是企業(yè)代表聯(lián)絡(luò)生意之類,能夠用:Wewillreimburseyoufortheselegalexpenses.Sinopecwillreimburseyoufortheselegalexpenses.如果純真說你自己,能夠用:Ifoundthebrochureveryinformative.有時能夠一同用啦...:Wearepleasedtoofferyouthepositionofsalesdirector,andIamlookingforwardtoourTuesdaymorningmeeting.那么I和you呢?好煩好煩.一般來說,收信人的利益比較重要,名義上都要這樣想.給人尊重的語氣就一般不會錯了.多用you有時會有隔膜的感覺.Youwillbepleasedtolearnthatyouhavebeenselectedtoserveonouradvisoryboard.Yourpromptresponsewillbeappreciated.(仿佛欠你一樣)Iampleasedthatourboardhasselectedyouasthebestqualifiedcandidatetoserveonouradvisoryboard.Ihopeyou’llagree這to就serve.(友善多了)Yourbookwaswellwrittenandcomprehensive.(不用你來判斷我呀~~)Ithoroughlyenjoyedyourbookandfoundananswertoeveryoneofmyquestionsaboutperformanceappraisals.(客氣一點(diǎn),人家受落)..總之,語氣和賓詞的運(yùn)用適當(dāng)能決定你的禮貌程度.B、信尾客套話(Complimentaryclose)往常也很簡潔。經(jīng)常只須一個詞，如：'Thanks'，'Best'，'Cheers'，不需要用一般信函中的'Sincerelyyours'或'Bestregards'。C、簽名：不要把Mr.,Ms.,Mrs.,Dr.之類一同簽,人家會笑你的...簽名也看信函的語氣.給朋友或企業(yè)客戶,簽Bill也能夠,給陌生人就最好用Gates或許BillGates啦.二、英文郵件常用語附件是，請參閱。PleasekindlyfindtheattachedAttachedpleasekindlyfindtheEnclosedisthe,pleasekindlyfindit.Attachedyouwillfind,我已經(jīng)收到您的郵件。Ihavereceivedyouremail(yesterday/lastweek/thismorning).Youremailhasbeenreceived.特別感謝您的回信。Thanksverymuchforyourearlyreply.Thankyouforyouremail.我理解您的意思。Iknowwhatyoumean.Iunderstandwhatyoumean.Gotit.(*特別口語化，適合于關(guān)系很熟悉的同事朋友之間。)我不太理解您的意思。Idonotquiteunderstandwhatyoumeant.Ihavesomeproblemunderstandingwhatyoumeant.您能詳細(xì)解釋一下么?您能在說的清楚一點(diǎn)么?Couldyoupleaseputitinaclearerway?Couldyoupleaseexplainitindetail?Couldyoupleasefurtherexplainit?Whatdoyoumeanexactlybysaying?..如有問題，請隨時和我聯(lián)系。Contactmeifyouhaveanyproblem.Ifthereisanyuncertainty,feelfreetocontactme.Callmeifyouhaveanyproblem.如有建議，請指出。Pleaseletmeknowifanythingneedstobeimproved.Youradvice/suggestionwillbegreatlyappreciated.我會進(jìn)一步改正/檢查的。Iwillfurthermodifyit.Iwillfurthercheckit.一旦確認(rèn)，我會立刻/第一時間通知您的。Onceconfirmed,Iwillletyouknowimmediately.Onceconfirmed,IwillnoticeyouASAP.(*ASAP=assoonaspossible趕快)希望趕快獲得您的答復(fù)。I’mlookingforwardtoyourearlyreply.Yourpromotereplywillbegreatlyappreciated.Yourearlyreplywillbehighlyappreciated.謝謝。Thanksalot.Thankyouverymuch.Manythanks.(*用于關(guān)系熟悉的同事朋友間。)希望您一切都好/萬事如意。Ihopeeverythinggoeswellwithyou.Iwishyouallthebest.三、英文郵件范文示例英文郵件范文1MyfamilyHello,I’mxxx.Ihaveaveryhappyfamily...Mymotherisaworker.Howoldisshe?Guess!She’sthirty-five,shelikezebras.OnSaturdaysandSundays,shelikesswimming.Shedoesn’tworkonSaturdaysandSundays.MygrandfatherandgrandmotherlikesrunningonSaturdaysandwalkingonSundays.Theylikeducks,butIdon’t.Ilikehorsesverymuch.Intheevening,wewatchTV.SometimesIlistentomusic.Butmymother,grandfatherandgrandmotherdoesn’t,theylikereading.Ilovemyhappyfamilyverymuch.Doyoulikemyfamily?yoursXXX英文電子郵件范文2DearAdrienne,WelcometoourTeam!ItisapleasuretowelcomeyoutothestaffofKCElectronics.Weareexcitedtohaveyoujoinourteam,andwehopethatyouwillenjoyworkingwithourcompany.OnthefirstMondayofeachmonthweholdaspecialstafflunchtowelcomeanynewemployees.Pleasebesuretocomenextweektomeetallofourseniorstaffandanyothernewstaffmemberswhohavejoinedusthismonth.AlicePeterswille-mailyouwithfurtherdetails.Ifyouhaveanyquestionsduringyourtrainingperiod,pleasedonothesitatetocontactme.Youcanreachmeatmyemailaddressoronmyofficelineat340-2222.Warmregards,JackieJackieMorris,SalesManagerTel:340-2222英文電子郵件范文3DearMr./Ms,Mr.JohnGreen,ourGeneralManager,willbeinParisfromJune2to7andwouldliketocomeandseeyou,say,onJune3at2.00p.m.aboutthe..openingofasampleroomthere.Pleaseletusknowifthetimeisconvenientforyou.Ifnot,whattimeyouwouldsuggest.Yoursfaithfully,尊敬的先生/小姐我們的總經(jīng)理約翰格林將于六月2日到7日在巴黎，相關(guān)在那開樣品房的事宜，他會于六月