Unit Six Meetings文秘英語(yǔ)課件

1、Secretary EnglishUnit Six MeetingsUnit Six Meetings文秘英語(yǔ)課件文秘英語(yǔ)課件Secretary English Unit Goals In this unit, you will learn how to : talk about conference arrangement with the boss, prepare a meeting efficiently, keep notes and minutes during a meeting, make English presentationsSecretary English Words

2、 and Expressionscolleague klig n. 同事，同僚ensure n vt. 確保attendant tendnt n. 出席者consult knslt vt. 商量，商議theme im n. 主題，題目draft drft n./v. 草稿，草案agenda dend n. 議程Secretary Englishrevision rvn n. 修訂，修改appropriate prprt a. 適當(dāng)?shù)膕tuffy stf a. 不通氣的，沉悶的tension tenn n. 緊張，不安book bk vt. 預(yù)訂accommodation ,kmden n. 住

3、處，膳宿device dvas n. 裝置，設(shè)備Secretary Englishpress pres n. 新聞界publicity pblst n. 宣傳comment kment vt./n. 評(píng)論，注釋absolute bslut a. 完全的，絕對(duì)的preferable prefrbl a. 更可取的，更好的reinforce ,rinfs vt. 加強(qiáng)Secretary Englishcome in contact with sb. 和有聯(lián)系organizing committee 組委會(huì)be established in 立足于be equipped with 裝備refer t

4、o 談到，提到remain silent 保持沉默write up詳細(xì)描寫(xiě)a fair copy校正本，修訂本Secretary EnglishComprehension of the Text Read the text carefully, and choose the best answer for each of the following.Secretary English1. What plays a very important role in business world for most business people who must meet with colleague

5、s inside and outside the organization?A. Business letters and memos.B. Business books and magazines.C. Business meetings and conferences.D. Business information and current news.Secretary English2. Before the secretary makes any arrangements, he or she must consult the boss or the conference organiz

6、ing committee to _.get more information about the guests and visitorsB. get suggestions on the main topic of the meetingC. know the expenses they would like to pay after the meetingD. know the final decisions on the main theme of the meetingSecretary English3. If the meeting needs publicity, the sec

7、retary should _.interview the boss or the leaders in the conference organizing committeeB. contact the press and invite some reporters and photographersC. invite famous guests or important visitors to the meetingD. write some articles about the meeting and mail them to the mediaSecretary English4. W

8、hich of the following statements is true according to the passage?A secretary plays a role as a record keeper and organizer of the meeting.B. A secretary should always keep silent in different kinds of meetings.C. A secretary should give her opinion when he or she is asked to do so.D. A manager is i

9、n charge of checking dates or referring to past papers.Secretary English5. What is preferable for the secretary to do when the meeting is over?A. Thanking all the guests and visitors.B. Preparing for the dinner party.C. Being ready for the next meeting.D. Writing up and distributing memos.Secretary

10、English Notes to the Text1. Most business people must come in contact with colleagues from both inside and outside the organization, so business meetings and conferences play a very important role in business world. 本句中，come in contact with sb. 意為“和有聯(lián)系”。請(qǐng)看下例：Secretary EnglishWhen did you first come

11、in contact with him?你什么時(shí)候開(kāi)始和他有聯(lián)系的？contact常用于短語(yǔ)be in contact with sb.或者h(yuǎn)ave contact with sb.里，意為“和有聯(lián)系”，在短語(yǔ)be out of contact with sb.或者lose contact with sb. 里，意為“和脫離接觸，失去聯(lián)系”。Secretary Englishplay a very important role in意為“在中起重要作用”。請(qǐng)看下例： The media play a very important role in influencing peoples opin

12、ions.媒體在影響輿論方面發(fā)揮著非常重要的作用。Secretary English2. It is the role of secretaries to ensure that conferences are well organized, meet the aims of the organizations, and ideally, are remembered as a useful and enjoyable experience by attendants. 本句中，ensure意為“確保，擔(dān)?！?。請(qǐng)看下例： I will ensure that the car arrives b

13、y six oclock. 我擔(dān)保汽車(chē)六點(diǎn)前到達(dá)。Secretary EnglishA letter of introduction will ensure you an interview.一封介紹信將確保你得到一次面試的機(jī)會(huì)。本句中it為形式主語(yǔ)，真正的主語(yǔ)為不定式結(jié)構(gòu)to ensure that conferences are wellorganized, meet the aims of the organizations。Secretary English3. Before making any arrangements, the secretary must consult the

14、 boss or the conference organizing committee to reach the final decisions on the main theme of the meeting and the date and the place. 本句中consult意為“商量，商議”。請(qǐng)看下例： I wish to consult you on a few questions. 我想和你商量幾個(gè)問(wèn)題。 Secretary Englishreach the final decisions意為“做出最后決定”請(qǐng)看下例：Your explanation has made me

15、 reach the final decision.你的解釋讓我做出了最后的決定。Secretary Englishtheme意為“主題，題目”。請(qǐng)看下例：The theme of the play stands out even more clearly after it was revised.經(jīng)過(guò)改編，這部劇的主題更加突出了。Secretary English4. Choosing a location suitable to your group size is also important. 本句中choosing a location suitable to your group

16、size為動(dòng)名詞作主語(yǔ)。動(dòng)名詞做主語(yǔ)往往表示經(jīng)常性、習(xí)慣性的動(dòng)作。請(qǐng)看下例： Seeing is believing. 眼見(jiàn)為實(shí)。 Helping him is my duty. 幫助他是我的責(zé)任。Secretary English5. If it is a fairly large conference, the secretary and the organizing committee must go to a hotel to book accommodation and entertainment for the attendants. 本句中book意為“預(yù)定”。請(qǐng)看下例： Id

17、like to book a ticket to New York. 我要預(yù)定一張去紐約的機(jī)票。 Secretary EnglishTom booked a magic show for his sons birthday party.湯姆為他兒子的生日聚會(huì)預(yù)定了一場(chǎng)魔術(shù)表演。Secretary English本句中accommodation意為“住處，膳宿”。請(qǐng)看下例：There is less expensive accommodation nearby.附近有不太貴的住處。We can provide accommodation for ten people.我們能安排十個(gè)人的住宿。Se

18、cretary English6. Whats more, the secretary should contact the press and invite some reporters and photographers if the meeting needs publicity. 本句中if 引導(dǎo)條件狀語(yǔ)從句。If條件句位置靈活，可以直接放在主句后面。如果If條件句放在句首，則需要在If條件句后面加上逗號(hào)，以便和主句分開(kāi)。請(qǐng)看下例：Secretary EnglishHe will help you if you ask him.（If條件句在主句后，不需要加逗號(hào)）If you ask

19、him, he will help you.（If條件句在主句前，需要加逗號(hào)）Secretary English本句中press為名詞，意為“新聞界”。請(qǐng)看下例：She is an old hand at dealing with the press.她是對(duì)付新聞界的一位老手。press也可作動(dòng)詞，意為“按，壓”。請(qǐng)看下例：Press firmly on the wound to stop the bleeding.用力壓住傷口止血。Secretary English本句中publicity意為“宣傳，公開(kāi)”。請(qǐng)看下例：The next item on the agenda is the pu

20、blicity budget.議程表上的下一項(xiàng)是宣傳預(yù)算。publicity常用于一些短語(yǔ)中。請(qǐng)看下例：seek publicity求名，出風(fēng)頭avoid publicity避免惹人注意Secretary English7. She is not required to comment directly on the meeting in any way. 本句中comment意為“評(píng)論，注釋”，常與介詞on/upon連用。請(qǐng)看下例： I dont feel I can comment on their decision. 我覺(jué)得我無(wú)法對(duì)他們的決定作出評(píng)論。Secretary Englishc

21、omment也可作名詞，意為“評(píng)論，注釋”，用于短語(yǔ)中。請(qǐng)看下例： ask for comment征求意見(jiàn)make comments on sth. 或者make comments upon sth.評(píng)論某事Secretary English8. It is advisable for a secretary to type a first draft for her own revision, a second draft for her boss comments and revision and finally a fair copy to the members of the meet

22、ing and others who need to be informed. 本句中it作形式主語(yǔ)，不定式結(jié)構(gòu)to type開(kāi)始到句尾都是真正的主語(yǔ)。句子里who need to be informed為定語(yǔ)從句，修飾先行詞others。Secretary English本句中advisable意為“可取的，明智的”。常用于It is advisable for sb. to do sth.或者It is advisable that句式中。請(qǐng)看下例：It is advisable for you not to mention that.你不提那件事是明智的。Secretary Englis

23、hIt is advisable that we should stay at home instead of going to the movie.我們還是不去看那電影，呆在家里好。Secretary English ExercisesTranslate the following sentences into Chinese.1. The secretary should be very clear about the purpose of the meeting. 2. You just make a note of the topics that are discussed and t

24、he result of the discussion. Secretary English3.The meeting will be held in the conference room, not in your office. 4. Have you got the microphone and speakers ready for the meeting? 5. Recording the minutes is the most important responsibility of the secretary during the meeting. Secretary English

25、Translate the following sentences into English.1. 確保會(huì)議組織有序是秘書(shū)的責(zé)任。 2. 秘書(shū)在做出任何安排之前必須與老板或者會(huì)議組委會(huì)商量以達(dá)成最后的決定。 3. 如果是大型會(huì)議，秘書(shū)和組委會(huì)必須去飯 店預(yù)定膳宿。Secretary English4. 會(huì)議室必須裝備會(huì)議期間所需的設(shè)備。5. 行動(dòng)迅速將加強(qiáng)會(huì)議的重要性并減少記憶 的錯(cuò)誤。 Secretary English Writing Minutes A minute is an official record of the proceedings at a meeting. It is

26、taken or produced by the meetings secretary and serves to provide an accurate record of what has been said, discussed and legible to some who was not present at the meeting. Secretary EnglishA minute should include the following parts:Name of Organization:Purpose of Meeting:Date/Time:Topics1.2.3.Sec

27、retary EnglishSampleOrganization: Sunshine CompanyPurpose of Meeting: The managers report and the award given to Mr. ZhangDate: December 10, 2012Place: The meeting room of the companyPresent: Sheila Swanson (manager) and all the employees in the sales departmentSecretary English1.Report The managers report on the state of business of the company was read.2. Award given to Mr. Zhang The manager made a speech and proposed that a gold metal be given to Mr. Zhang as an award for his successful service in the past 2 yea