秘書英語綜合練習及溫習

1、秘書英語綜合練習與溫習江蘇廣播電視大學外語系秘書英語課程的教材是由“中南工業(yè)大學出版社”出版的sup秘書英語一書。該書共分三個章節(jié)，別高從文秘人員的日常工作標準、常見文件類型和應用文體的寫作等方面進行講解。其中第一部份aSccrctarialJ()bsAndDutiesw,與第三部份SecretarialEnglishVTriting”是學習和考核的重點內(nèi)容。秘書英語的考核的平常成績占20%。平常作業(yè)由任課教師自行布置，嚴格打分。期末考試成績占80%,由江蘇電大外語系統(tǒng)一命題?？己艘院喆痤}和寫作為主，考察與文秘工作相關的理論知識和常見應用文體書寫技術。常見的題型有：IGivebriefansw

2、erstothefollowingquestions即筒答題。題目緊扣教材，涉及文秘工作大體的理論知識和文秘工作中的常見問題?？疾禳c多來自講義的第一部份：Pre-readingQuestions0例如：What7stheElectronicMail?參考：Elccircnicmailisaf()rmcfmessagetnuismissionbywhichyouproduce：mywrittenmessage：letters,reports,graphicsetc.,oncomputerorwordprocessor11ndsendthem;itimytime,usuallyoverteleph

3、onelinesto*computer“Mailbox',or"Fileinanothercomputertcrnvmilnn,vhcrcintheworld.有時考核的內(nèi)容是一個問題的某一個方面。例如：Whatarcthegoodtelephonemanners?考察什么是良好的禮儀。就能夠夠將題目拆分為“Whatarcthegoodtelephonemannaswhenmakingaphonecall?”參考：Agoodsecretin'should(1) Besureofthecorrectcodeandnumberbeforedialing.(2) After

4、dintingthenumber.untilthecallisconnected.(3) Jfyoumakeamistakewhiledialing,replacethereceiverforashortwhileimdthenssrtdialingagiin.(4) Whenthepersonzmswurs,saywhoyouarc：mdtowhomyouwishtospuikzindtheirextensionnumber,ifyouknow正(5) Ifyouarcconnectedtowrongnumber,remembertoapologizeforit.(6) Aphonecall

5、shouldaIsobephmncd.Preparethecallbcf（）rcdialingthenumber.也有些題目的回答并非必然拘泥于教材。學生能夠自己發(fā)揮，表達自己的觀點。例如:WhatmakesagoodPAorsecretary?參考：AgoodSecretin'isrequiredcohavegoodcduaiuonnlbackground,professionalsecretarialtraining,aip：ibilityofspeakingseveredlanguages,communiaiuonskills,senseofresponsibility,midp

6、leasantmanners,etc.練習：1. Asasccrctanr,howtocreateafavorableimpressionoftheorganizationonthevisiters?2. Whatisafilingsystem?yourbossistravelingabroadforbusiness,whatwillasucrutarydoinpreparingarrangements?4. Whatarcgoodtelephonemaimerswhenansweringthetelephone?5. Whatarcgoodtelephonemaimerswhenmaking

7、atelephonecallabroad?6. Whatarcgoodtelephonemaimerswhenmakingthetelephoneinbusiness?7. Whatshouldasccrctan*doinordertoestablishapositivetelephoneimage?8. Whatshouldasecretarydoinarrangingappointments?9. Howtoreceiveavisitorwithanappointmentorwithoutanappointment?toprepareaconferencebcf（）rcthemeeting

8、?11. Howtoprepareaconferenceduringthemeeting?12. Howtoprepareaconferenceafterthemeeting?13. VChatisanagenda?14. Whatarctheitemsandtheirorderinmostagendas?15. VChatarcthemostpopularformatsforbusinessletters?II.TranslatethefollowingletterintoChinese.該項所選的英語短文均以講義中的商務信函或電子郵件為例，意在考察學生關于一樣商務信函的閱讀和明白得能力。例

9、如:BeijingYouthTravelNo.86,FuchcngmciiSt.Beijing1000777Junc,2006DearSirsWewouldliketobookascatonflightCA9763,departingfromCapitalAirport,Beijing,at7:50onthe3rdofJuly,andarrivingatNexrYorkKennedyAirportat20:35localtime.Theticketisf（）rBeijingtoNewYorkonly,andtheclassisEconomy.ThepassengerisMac（）w,L.Ple

10、aseconfirmthebookingassoonaspaymentismade.Paymentwillbecheque.YoursFaithfullyLiYang在答題時，應當考慮到中英文信函在格式上的不同，能夠依照中文信函的格式進行翻譯。課文參考：先生:咱們希望預定一張7月3日早晨7：50分從北京首都機場起飛，本地時刻20:35分抵達紐約肯尼迪機場的CA9763次班機經(jīng)濟倉的單程機票。旅客姓仁Macc«,L咱們將用支票支付票款，請您在收到付款后確信機票預定。謝滋李陽2006年6月7日任課教師和學生應認真學習明白得教材Parti和PartII中的示范信函，注意翻譯時中英文信函格式

11、的轉換，和語言的組織。要求格式正確，內(nèi)容準確，語言流暢簡練。HI.Writeanotebasedonthegiveninformation.該項考察的是學生關于重要應用文體便條的書寫。便條與書信類似，一樣包括日期、稱號、正文和簽占。可是二者也有區(qū)別。便條中省去了收信人和寄信人的地址，在格式和內(nèi)容上都加倍簡單?？荚囈罄媒o出的信息完成一那么便條的寫作，要格式正確，內(nèi)容清楚，表達準確。例如：Bob想請?zhí)菩〗銕兔λA訂一張6月20日從廣州開往上海的123次特快列車的車票。請你以Bob的口氣給唐小姐寫一張便條。參考：DearMissPleasereservemeseiindie123expresst

12、rainlivingGu：mgzhouf()rShanghaiat8:50.onSunday.Youauichangetheexpensesentailedtomyaccount.Withkindestregards.Bob練習：(1) Youwanttoarrangeameetingwithyourcolleague,Mr.Anderson,totalkabouthistriptoShanghai.Writeanotesaying:A) Whenandwherethemeetingwllbe;B) VChatyouwanttotalkabout.Writeabout40words.(2) A

13、foreigncustomeryrillarrive.WriteanotetoMissJin,yoursecretary;a) Askinghertomeetthiscustomer;b) Sayingwithwhomandwhenthecustomerwillarrive.Writeabout40words.(3) Youarcgoingtochairanannualsalesconference.WriteanotetoMr.Smith,SalesManagerA) Askingforlastyear*ssalesfigures；B) Sayingwhenandwhyyouwantthem

14、.Writeabout40words.(4) MrSmith,yourboss,toldyoutoaskMsLitoattendasalespresentationonane,product.WriteanotetoMsLi:a) Sayingwhowantshertoattendthesalespresentation；b) Informingherwhenandwherethesalespresentationwillbeheld.Writeabout40words.(5) Youhaveanimportantexamination,butyouhaveunfortunatelyfalle

15、nill.Writealettertotheteacherexplainingthesituationandrequestingapostponementoftheexamination.(6) YouarcPeter/Mary.Youhadapartyatyourhomerecently,butyouunintentionallyneglectedtoinviteaclosefriendofyoursVictoria.Writeheranoteapologizingf(>rthisandexplaininghowthemistakecameabout(7) Youhavemadeana

16、ppointmentwithProf.Snydertotalkaboutyourbookreportinhisofficetomorrowmorning.Butforsomereasonyoucamiotkeeptheappointment.Pleasestateyourreasonandexpressyourregretf(>rbreakingtheappointment.(8) Youarcauniversitystudentanddissatisfiedwiththecanteensernceoncampus.WritealettertothePresident,complaini

17、ngaboutthecanteentsdishesandsenHec.IV.Writeanoticeusingthegiveninformation:該項要求學生利用所給的信息完成一那么通知(通告)的寫作，要求格式正確，內(nèi)容清楚，表達準確。通告是一種文字簡短的應用文。公司、學校或企事業(yè)單位可利用通告向公眾告知某一事清或事件，通常張貼在公開場合。英文通告一樣用Notice作題目，寫在正文上方正中部位，英文通告一樣由以下四部份組成：1、題目(Hsdlinu)2、正文(Body)3、落款(Inscribcr)4、日期（Date）學生應把握英文通告的兩種書寫格式。梏式一：HeadlineDateBod

18、yInscribcr例如：執(zhí)行委員會通知：考慮到部份成員缺席，明年的工作打算討論會推延到12月15日舉行。12月3日參考：NoticeThisisionotifythutthediscussiononworkingphmforthecomingycrwillbepostponedtotheDec.15".owingtoacertainmembersofthecommitteebeingabsent:.ExecutiveCommittee格式例如：公司茶話會日期：4月5日時刻：下午3:00地址：員工游樂中心(StaffRecreationCenter)歡迎所有員工參加。參考：Compa

19、nyTeaParryDate:April5(Friday)Time:3:0()pmPlace:StffRecreationCenterAllstaffnrcinvitedtoattendthecompanytenparty.Guestswelcome.Comeandenjoyyourselves!MarvLinMarch2sh練習：(1)圖書館辦公室通知：圖書館開放時刻從9月20日起改成：早7:3011:30下午：1:305:30(2)外語系通知英國風俗講座(EnglishFolklore)報告人：ElizabethJones教授，Columbia大學社會學系時刻：2004年一月五日禮拜一下午

20、兩時地址：視聽中心(AudiovisualCuntur)206房間請外語系師生準時出席(3)學生會通知：講座：運算機在醫(yī)學領域的應用(applicationofcomputersinmedicine)報告人：Professor時刻：周三下午2:30地址:科學廳(ScienceHall)(4)工會通知：國慶節(jié)即以后臨，放假7天。10月8日照常上班。(5)校學生會通知：5月4日(周三)下午兩點在新校區(qū)體育館舉行外語系對新聞系的籃球賽。請廣大同窗前去觀看。(6)總領導辦公室通知：請各部門領導明天上午8:00準時到會議室開會，商討明年新項目開發(fā)事宜。(7)之外語系的各義擬寫一張要求涉外文秘專業(yè)(Int

21、ern而mlScerdan)學生聽外籍教師SharonSmith作“HowToBeAProfessionalSecretary的講座的通告o1)時刻：早晨9:302)日期：5月10日3)地址：學校會堂4)報告人：SharonSmith5)題目：HowToBeAProfessionalSecretan'(8)學生會通知：請學生會全部成員今天下午2:30準時到會議室開會。V.Writealetterbasedonthegiveninformation.該項考核學生關于英文商務信函的書寫。英文商務信函是公事活動中常見的一種交際形式。要求各是正確；語言清楚，簡明；表達準確。英文商務信函一樣由以

22、下幾個部份組成：1、信頭(Letterhead)2、日期(dale)3、對方地址(insideaddress)4稱呼(salutation)5信函內(nèi)容(bodyoftheletter)6、結尾敬語(complimentaryclose)7、簽名(signature)英文商分信函的書寫格式有三種：折衷式(ModifiedBlock)全平頭式(FullBlock)半平頭式(Semi-block)?？荚噷ψ謹?shù)的要求一樣在100-150字之間?？荚嚨男问接袃煞N。一種是直接規(guī)定寫信的內(nèi)容，要求學生依照所給內(nèi)容寫信。例如：以江蘇廣播電視大學外語系秘書的各義給SharonSmith小姐寫一封信，告知她對英語

23、教師職位的申請已經(jīng)取得學校人事部門的批漉，并于今年9月份開始任教。寄信人地址：SallyWhite,EnglishDepartmentJiangsuRadioandTVUniversity,JiaiigdongBci-luRoad,Nanjing,210036收信人地址：MissSharonSmithNo.29,ZhongshiUiRead,Nanjing,2100004、十EnglishDepartment：JiangsuRiidio：mdTVUniversity,JinngdongBci-luRead,Nanjing210036March1%2（X）6MissSharonSmithNo.2

24、9,Zh（）ngsh：mRead,Nanjing,210000DearMissShuronSmith,YourrecentapplicationforthepositionofEnglishteacherhasbeenreceivedimdapprovedbythePersonnelDepartment.YourabilitiesandexperienceSeemsuitabletotheneedsofourunivcrsiiy.Wecullofferyouthepositionbeginningfh）mSeptember.Ifyouchoosetoacceptouroffer,pleasec

25、ontactthePersonnelDepartmentbcf（）rcJune30.YoursSincerely,SllvWhiteJ也能夠是將閱讀與寫作相結合，給出一篇書信，要求學生在閱讀的基礎上寫回信。例如：閱讀以下所給信件，并以求職單位的名義給寫信人回信。約定7月25日上午9點在Swarovski公司北京代表處辦公室面試。10GulouStreet,#301Beijing100036July12,2006TheSalesManagerSwarovskiAsiaLimitedBeijingRepresentativeOfficeRoom5O6»JingGuangCenterBei

26、jing100020DearSalesManager,SaksRuprusun匕itivuIwouldliketobeconsideredforthepositionofasalesRepresentativewithyourorganization,asach'crtiscdin“ChinaDaily“onWednesday,July8.Asarecentgraduateofaforeigntradeprogram,I'vchadup-to-datetraininginmarketing.Additionally,severalofmyclassresearchproject

27、sweredoneonconsumergoodsandconsumerdemands,soIhaveagoodknowledgewhichisrelatedtoyourbusinessline.VChichIhavenotworkedfulltimeinthiscapacity,1havehadsomevaluableparttimeexperience.Thepart-timeexperienceasasalespersonatthe(Treat-RiverHotelhelpedmedeveloplisteningskills-listcningtotheneedsofcustomersan

28、dthensatisfyingthem.Furthermore,IlearnedtocommunicatewellwithEnishspeakingcustomers,oftenhavingrepeatcustomersaskformeastheirsender.ThisabilitytorelatewelltocustomersisavaluudtraitR)ryoursalesrepresentative.1'vcalsolearnedhowtousedatabasesoftware.Thiswillhelpmetoworkmoreefficiently.Asoucansecont

29、heattachedresume,myeducationandexperiencehavebeenwellrounded.Thisshouldmakemeasucccssfi.ilsalesrepresentativeforSwarovski.MayIhavetheopportunitytotalkfurtheraboutthejob?Youcanreachmebytelephoneat(010)9876543.Thankyouf(>ryourrimeandconsideration.Sincerely,XieSheng參考:TheSalesM：m：igcrSwarovskiAsiaLi

30、mitedBeijingRcprcscnaidvcOfficeRoom506JingGivingCenterBeijing100020XieSheng1()GulouStreet,#301Beijing100036July15,2006DearMr.Xie.Thankyenf()ryouriipplicadonletterofJuly12.Pleasecometothisofficefor：minterviewai9:0().onMenday,25July.Ifyouwillbeabletocomethistime,pleasenotifyusimmediately.YoursLiMingSe

31、cretaryJ練習：(1) Writeabusinessletteraccordingtothegiveninformation.1) Thereceiver*saddress:GoldTigerTradingCompany,Ltd.56#RenminRoadNanjing2100052) Thenameofthesender:RogerMiller(Personnelmanager)3) Thesender?saddress:MingcSoftwareCorporation3456Zhuji;ingRoadNanjing2100864) Pate：Oct.10,20()65) Nameofthereceiver:ZhangFang6) Backgroundofwritingtheletter:(收到ZhangFang小姐的求職信，以為她可不能英語，不適合作公司秘書)(2) Readthefollowingletter,andwriteback.AlanParker(GeneralManagerLeatherGoodsCompanyManchester054321,UKMr.WangPingGeneralManagerABCCompany,Lid,No.71Ba()shanRoad,Shaiiiai2006-3-19DearMr.Wang,Mr.AlanPark