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STANDARDFACILITYREPORT--UNITEDSTATES
RegistrarsCommitteeoftheAmericanAssociationofMuseums
Adopted1998
BorrowingInstitutionProfile
NameofBorrowingInstitution/LoanVenue
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ContactPerson
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Title
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MailingAddress
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StreetAddress
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ShippingAddress
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TelephoneNumber
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FaxNumber
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E-mailAddress
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WorldWideWebURL
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PurposeofLoan/
ExhibitionTitle
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DatesatLoanVenue
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STANDARDFACILITYREPORT
AdoptedbytheRegistrarsCommittee
AmericanAssociationofMuseums,1998
NOTICE
ITISUNDERSTOODTHATTHEINFORMATIONINDICATEDINTHISFORMISCRITICALLYCONFIDENTIALANDWILLBEUSEDBYTHEPOTENTIALLENDINGINSTITUTIONONLYINEVALUATINGFACILITIESOFPOTENTIALBORROWERSANDINPREPARINGAPPLICATIONSFORINDEMNITY.THISFORMMUSTBESTOREDINASECURELOCATIONANDNOCOPIESARETOBEMADEORDISTRIBUTEDWITHOUTTHEEXPRESSCONSENTOFTHESUBJECTINSTITUTION.THISFORMMUSTNOTBEDISTRIBUTEDVIAFAX.
INSTITUTIONNAME:
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Pleaseattachafloorplanofthemuseum,indicating:
whereborrowedobject(s)willbedisplayed
receivingarea
locationofreceptionareas
locationofportablefireextinguishers,firesuppressionanddetectionsystems
Floorplanattached
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Yes
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No
Pleaseindicatethesystemofmeasurementusedtoreportdimensionsandweightcapacitiesforyourmuseum:
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Englishmeasure(feet,inches,miles,etc.)
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InternationalSystemofUnits(IS)(meters,centimeters,kilograms,kilometers,etc.)
1.GENERALINFORMATION
1.1IsyourinstitutioncurrentlyaccreditedbytheAmericanAssociationofMuseums?
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Yes
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No
Ifyes,dateofmostrecentaccreditationdecision
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1.2Checkthetype(s)thatbestdescribeyourinstitution:
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Museum(non-profit)
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Aquarium
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History
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Arboretum/BotanicalGarden
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NaturalHistory/Anthropology
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Art
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NatureCenter
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Children’s/Youth
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Science
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General
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Zoo
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HistoricHouse
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Other(specify)
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University
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CulturalOrganization
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MuseumorGallery
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Library
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StudentCenter/Union
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ReligiousInstitution
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Library
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Civic/ExhibitionCenter
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Department
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FairBuilding
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Other(specify)
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Other(specify)
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GENERALINFORMATION(cont.)
GeographicProfile
Contactyourlocalfiredepartmentand/ormunicipalbuildingdepartmentforassistanceinansweringquestions1.3through1.6.
1.3Isyourbuildinglocatedinanearthquakeorearthmovementpronezone?
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Yes
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No
Pleaseconsultthemapintheprintedreporttodeterminethenumbercorrespondingtotheareainwhichyourbuildingislocated.Usetheblankbelowtoindicatetheseismiczonenumberlistedonthemap.
SeismicZone
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1.4Isyourbuildinglocatedinanareadesignatedasafloodzoneornexttoabodyofwater
whichcanoverflowitsboundaries?
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Yes
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No
Ifso,whatisthefloodratingforyourbuilding?
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Explainratingmethod:
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1.5Isyourbuildinglocatedinanareasubjecttoothernaturalcatastrophessuchas
hurricanes,tornadoes,orseverewindstorms?
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Yes
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No
Ifyes,isyourbuildingequippedwithworkingstormshutters?
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Yes
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No
Ifyes,whattypesofshutters?
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1.6Isyourinstitutioninadesignatedbrushzone?
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Yes
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No
StaffandMajorContractors
1.7Usethematrixbelowtoprovideinformationonkeymuseumstaffmemberswhowillworkwithtemporaryortravelingexhibitions.Providebothworkandhomenumbersforemployees.Underemploymentstatus,pleaseindicateifemployeeisafull-orpart-timestaffmemberorisacontractor.Ifemployeeisacontractor,providethenameofthecontractingfirmororganization.Pleaseprovidethespecialtyofcuratorsandconservators.Attachacontinuationsheetifnecessary.
POSITION
NAME
TITLE
TELEPHONE/FAXNUMBERS
E-MAILADDRESSES
EMPLOYMENTSTATUS(F/T,P/T,Contractor)
Director(ChiefExec.Officer)
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Work:
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Home:
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Fax:
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SecuritySupervisor
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Work:
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Home:
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Fax:
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RegistrarI
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Work:
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Home:
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Fax:
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RegistrarII
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Work:
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Home:
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Fax:
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Shipping/ReceivingOfficer
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Work:
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Home:
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Fax:
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CuratorI
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Specialty:
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Work:
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Home:
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Fax:
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CuratorII
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Specialty:
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Work:
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Home:
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Fax:
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ConservatorI
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Specialty:
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Work:
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Home:
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Fax:
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ConservatorII
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Specialty:
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Work:
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Home:
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Fax:
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CustomsBroker
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Work:
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Home:
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Fax:
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2.BUILDINGCONSTRUCTION,CONFIGURATIONANDMAINTENANCE
General
2.1Pleaseindicatethedatesyouroriginalbuildingandanysubsequentadditionswerecompleted.Usean“x”toindicatethegallery/areaswhereloanitemswillbestoredanddisplayed.
DateofCompletion
LoanItemStorageArea
LoanItemDisplayArea
OriginalBuilding
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Addition1
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Addition2
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Addition3
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2.2Whattypeofbuildingmaterialswereusedforyouroriginalbuilding?
[Indicate"x"whereappropriate]
OriginalBuilding
Adobe
Brick
Concrete
Glass
Safety
Glass
Steel
Stone
Wood
Fabric/
Carpet
Other
(specify)
ExteriorWalls
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InteriorWalls
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Floors
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Ceilings
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StructuralSupports
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Whattypeofbuildingmaterialswereusedforsubsequentadditions?Attachanadditionalsheetif necessary.[Indicate"x"whereappropriate]
Addition1
Adobe
Brick
Concrete
Glass
Safety
Glass
Steel
Stone
Wood
Fabric/
Carpet
Other
(specify)
ExteriorWalls
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InteriorWalls
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Floors
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Ceilings
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StructuralSupports
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2.3Indicate("x")themostappropriatedescriptionofyourbuildingandanyadditions.Contactyourlocalfiredepartmentormunicipalbuildingdepartmentforassistance,ifnecessary,inansweringthisquestion.
TypeI--FireResistive
TypeII--Non-Combustible
TypeIII--Ordinary
TypeIV--HeavyTimber
TypeV--WoodFrame
OriginalBuilding
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Addition1
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Addition2
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Addition3
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IfyouroriginalbuildingoranyadditionsareTypeI--FireResistive,isthereasprayed-on
fireretardant?
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Yes
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No
BUILDINGCONSTRUCTION,CONFIGURATIONANDMAINTENANCE(cont.)
2.4Areallstructuresfree-standing?
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Yes
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No
Ifno,provideaphysicaldescriptionandthepurposeofthelargerstructureintowhichitisincorporated andhowmuseumaccessisrestricted/monitored:
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2.5Areyouundergoingrenovationatthistime?
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Yes
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No
2.6Doyouanticipateanyconstructionorrenovationprojectsduringtheproposedloan
period?
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Yes
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No
Ifyes,explain:
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2.7Howmanyfloorsdoesyourbuildinghave?
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Ifmorethanonefloor,indicatemodeofaccessbetweenlevels:
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Stairs
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Elevator
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Other(specify)
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Arefloorsdividedbythree-hourfiredoors?
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Yes
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No
TemporaryExhibitionSpace(s)
2.8Indicatethelayoutofyourtemporaryexhibitionarea(s):
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Onelargeroom
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Seriesofsmallrooms
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Other(specify)
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2.9Whatistheloadcapacityofexhibitiongalleryfloors(ifitpertainstotheloanobject(s)inquestion)?
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2.10Areanytemporaryexhibitionspaceslocatedinpublicactivityareassuchaslobbies,
lounges,hallways,libraries,cafes,classrooms,etc.?
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Yes
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No
Ifyes,describe:
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2.11Arethetemporaryexhibitionareasusedonlyforviewing?
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Yes
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No
Ifno,whatotherfunction(s)dotheyserve?
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2.12Arethereanywaterfixturesoraccessoriessuchasplumbingpipes,sprinklersystems,
waterfountains,etc.,locatedinorabovetemporarystorageorexhibitionareas?
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Yes
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No
Ifyes,describe:
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BUILDINGCONSTRUCTION,CONFIGURATIONANDMAINTENANCE(cont.)
2.13Doyouhaveamodularwallpartition/panelsystem?
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Yes
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No
Ifyes,indicatemeansofsupport:
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Supportedatfloorandceiling
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Supportedonlyatfloor
Indicatethematerialsusedinconstruction:
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2.14Describethetypeandlocationofpublicactivitiesthattakeplaceinyourbuilding,otherthanexhibitions:
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Dotheseactivitiestakeplaceintemporaryexhibitiongalleries?
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Yes
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No
2.15Areeatinganddrinkingeverpermittedin:
Temporaryexhibitiongalleries?
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Yes
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No
Temporaryexhibitionstorage?
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Yes
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No
Receivingarea?
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Yes
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No
Temporaryexhibitionpreparationarea?
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Yes
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No
Ifyes,pleaseexplain:
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2.16Doyoumakeroutineinspectionsforrodent,insectandmicroorganismproblems?
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Yes
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No
Ifyes,describemeansandfrequency:
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2.17Doyouundertakeroutineextermination/fumigationprocedures?
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Yes
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No
Ifyes,describemethods,productsused,andfrequency:
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Describewhatcourseofactionyouwouldtakeifandwhenaninfestationoccurs:
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2.18Pleasesupplydetailsofhowtheexhibitionareaismanagedduringanexhibitionwithregardtoroutinelampreplacement,cleaningprocedures,andcheckingofequipment:
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BUILDINGCONSTRUCTION,CONFIGURATIONANDMAINTENANCE(cont.)
ShippingandReceiving
2.19Whatareyournormalreceivinghours?
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2.20Canyouaccommodateadeliveryattimesotherthanthesehours?
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Yes
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No
2.21Howarelargeshipmentsreceived?
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2.22Whatisthelargestsizevehicleyourloadingareawillaccommodate(ifitpertainstotheloanobjectsinquestion)?
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2.23Doyouhave(orhaveaccessto)thefollowing?Please“x”allthatapplyandproviderequesteddetails,iftheyrelatetotheloanitem(s)inquestion.
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Shipping/receivingdoor (dimensions:H
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W
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)
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Raisedloadingdock (heightfromground:
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)
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Dockleveler
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Forklift (weightcapacity:
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)
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Hydrauliclift (weightcapacity:
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)
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Crane (weightcapacity:
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)
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Ramp (length:
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)
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Scaffolding (height:
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)
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Other (specify:
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)
2.24Whatisthemaximumsizecrateyourshipping/receivingdoorcanaccommodate?
(H
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W
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D
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)
2.25Ifyoudonothaveashipping/receivingdoororaraiseddock,howdoyoureceiveshipments?(Describeloadingareaandindicateonattachedfloorplan)
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2.26Isyourloadingarea:
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Sheltered
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Enclosed
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Neither
2.27Describesecurityprecautionstakeninyourloadingarea:
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2.28Doyouhaveasecurereceivingareaseparatefromtheloadingarea?
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Yes
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No
(Dimensions:L
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W
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CeilingH
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)
Ifyes,isthisareausedonlyforexhibitionobjects?
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Yes
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No
Ifnot,pleasedescribeotheruses.
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BUILDINGCONSTRUCTION,CONFIGURATIONANDMAINTENANCE(cont.)
2.29Howisaccesstothereceivingareacontrolled?
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2.30Wheredoyouusuallyunpack/repack/prepareobjectsforexhibition?(Indicatebynumberingallappropriateitemsinpriorityorder,with1beingthespacemostfrequentlyused.)
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Receivingroom
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Exhibitiongalleries
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Exhibitionpreparationroom
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Storagearea
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In-housepackingfacility
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Outsidepackingfacility
2.31Doyouutilizeanoff-sitepacking/preparationfacility?
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Yes
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No
Ifyes,indicatethemostappropriatedescription:
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Museumproperty
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Commercialspacecontractedasneeded
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Rentedcommercialspace
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Other(specify)
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Indicatedistancefromyourinstitution:
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Whatisthemodeoftransportationbetweenthetwofacilities?
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Doesaprofessionalmuseumstaffmemberalwayssupervisepacking/unpacking?
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Yes
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No
Whatisthetitleofthestaffpersonresponsible?
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2.32Wheredoyouusuallystoreloanedobjectsbeforetheyareinstalled?(Indicatebynumberingallappropriateitemsinpriorityorder,with1beingthespacemostfrequentlyused.):
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Receivingroom
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Exhibitiongalleries
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Exhibitionpreparationroom
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Storagearea
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In-housepackingfacility
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Outsidepackingfacility
2.33Doyouhaveafreightelevator?
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Yes
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No
Interiordimensions:L
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W
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CeilingH
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Loadcapacity:
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BUILDINGCONSTRUCTION,CONFIGURATIONANDMAINTENANCE(cont.)
Storage
2.34Doyouhaveasecuredstorageareafortemporaryexhibitionobjects?
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Yes
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No
Interiordimensions:L
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W
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CeilingH
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Dimensionsofdoor:H
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W
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Isit: Separatefromyourpermanentcollectionstorage
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Yes
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No
Locked
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Yes
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No Alarmed
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Yes
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No Climate-controlled
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Yes
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No
(SeeSection3fordetailedenvironmentalinformation)
Whohasaccess/keys?
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Howisaccesscontrolled?
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2.35Doyouhavefiredetectionand/orsuppressionsystemsinyourtemporaryexhibitionobjectstoragearea?(SeeSection4fordetailedinformationonfireprotection)
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Yes
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No
Describe:
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2.36Doyouhaveahighlysecuredstorageareaforprecioussmalltemporaryexhibition
objects?
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Yes
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No
Ifyesdescribe:
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2.37Wheredoyoustoreemptycrates?("x"allappropriate)
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On-premises
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Off-premises
Ifon-premises,isarea:
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temperature-controlled
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pest-controlled
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humidity-controlled
Ifoff-premises,isarea:
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temperature-controlled
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pest-controlled
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humidity-controlled
3.Environment
HeatingandAirConditioning
3.1Isyourenvironmentalcontrolsysteminoperation24hoursaday,7daysaweek
includingtimeswhenthemuseumisclosed?
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Yes
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No
Isthereaback-upsystemforyourenvironmentalcontrolsystem?
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Yes
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No
Ifyes,howlongcanitoperate?
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3.2Indicatethetypeandlocationofyourenvironmentalcontrolsystems("x"allappropriate):
TemporaryExhibitionStorage
TemporaryExhibitionGallery
ThroughoutBuilding
Centralized24-hourtemperaturecontrolsystem
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Centralized24-hourhumiditycontrolsystem
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Centralized24-hourfilteredair
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Simpleairconditioning(windowunits)
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Simpleheating
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3.3Describecoolingsystem:
Type
YearInstalledorUpgraded
Intemporaryexhibitiongalleries
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Intemporaryexhibitionstorage
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3.4Describeheatingsystem(i.e.,convection,forcedair,solar):
Type
YearInstalledorUpgraded
Intemporaryexhibitiongalleries
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Intemporaryexhibitionstorage
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3.5Areportableheatingdevicesusedanywhereinyourfacility?
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Yes
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No
Ifso,whatkindandwhere?
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3.6Describehumiditycontrolequipment:
Type
YearInstalledorUpgraded
Intemporaryexhibitiongalleries
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Intemporaryexhibitionstorage
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3.7Doyouuseanyadditives(i.e.corrosion-inhibitors,watertreatments)inyour
humidificationsystem?
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Yes
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No
Ifyes,explain:
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ENVIRONMENT(cont.)
3.8Whomonitorsandservicestheenvironmentalsystems?
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Staff
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Onmaintenancecontract
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Calledrepairasneeded
3.9Howoftenaretheenvironmentalsystemsmonitoredandserviced?
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3.10Whataretherecordedtemperatureandrelativehumidityrangesinyour:
TemporaryExhibitionGalleries
TemporaryExhibitionStorage
Temperature
%RH
Temperature
%RH
InSpring/Summer
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InFall/Winter
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3.11Whatisthemaximumusualvariationpercentagewithina24-hourperiodinyour:
TemporaryExhibitionGalleries
TemporaryExhibitionStorage
Temperature
%RH
Temperature
%RH
InSpring/Summer
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InFall/Winter
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3.12Whorespondstoenvironmentalcontrolsystemproblems?
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In-housepersonnel
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Contractor
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Other(pleasespecify):
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3.13Arerecordsofthevariationsintemperatureandrelativehumiditykept?
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Yes
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No
3.14Doyouhavetheabilitytoadjustyourtemperatureandrelativehumiditylevelsto
meettheneedsofdifferenttypesofobjects?
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Yes
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No
3.15Howmanyofeachofthefollowingdoyouhaveavailableandhowoftenaretheycalibrated?
Numberavailable
Frequencyofcalibration
Recordinghygrothermographs
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Psychrometers
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Hygrometers
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3.16Doyoumonitorandrecordtemperatureandrelativehumiditylevelsonaregularbasisin:
Temporaryexhibitiongalleries?
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Yes
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No
Temporaryexhibitionstoragespaces?
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Yes
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No
Displaycasescontainingenvironmentallysensitivematerial?
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Yes
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No
Ifyes,bywhatmeans:
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Recordinghygrothermographs
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Other(specify):
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Indicatefrequency:
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Whoisresponsibleformonitoringtheselevels?
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ENVIRONMENT(cont.)
3.17Aretheenvironmentalconditionsintemporaryexhibitiongalleries:("x"themostappropriate)
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Individuallycontrolled
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Allcontrolledaspartoftheentirebuildingorwithseveralotherrooms
3.18Arethetemporaryexhibitionstorageareas:("x"themostappropriate)
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Individuallycontrolled
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Allcontrolledaspartoftheentirebuildingorwithseveralotherrooms
3.19Howcloselyareloanobjectspositionedtoheating,airconditioning,orhumidificationventsorunits?
Describe:
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Lighting
3.20Whattypeoflightingdoyouutilizeinthetemporaryexhibitiongalleries?("x"allappropriate)
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Daylight
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Fluorescent
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Windows
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UVFiltered
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UVfiltered
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Incandescent
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Equippedwithshadesordrapes
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Tungsten
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Skylights
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Iodide
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UVfiltered
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Quartz
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Equippedwithshadesordrapes
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Other(specify)
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3.21Doyouhavealightmeter?
FORMCHECKBOX
Yes
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No
Ifyes,whattype:
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DoyouhaveaUVmeter?
FORMCHECKBOX
Yes
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No
3.22Howlowcanyouadjustyourlightlevels(#offoot-candles)?
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3.23Isyourinstitutioncapableofbuildingvitrineswithspecialrequirementsuponrequest?
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Yes
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No
3.24Aredisplaycasesequi
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