商務(wù)英語寫作_5

1、商務(wù)英語寫作商務(wù)英語寫作5Routine Business Documents1. A typical business transaction (3)Reviewing5. Order6. Suppliers acknowledgement （確認(rèn)函）（確認(rèn)函）7. Advice notice （通知單）（通知單）Todays Tasks8. Consignment note 托運(yùn)單托運(yùn)單9. Delivery note 交貨單交貨單10. Invoice 發(fā)票發(fā)票11. Debit and credit notes（借記單和貸記單）（借記單和貸記單）Consignment note 托運(yùn)單

2、上注有quantity, weight, type, destination, 并說明所運(yùn)貨物是 “ 運(yùn)費(fèi)付訖 ” （carriage paid）, 即運(yùn)費(fèi)已由發(fā)貨人支付，還是“ 運(yùn)費(fèi)到付 ” （carriage forward），即運(yùn)費(fèi)由買方支付。 填好的托運(yùn)單需交托運(yùn)人隨貨托運(yùn)。當(dāng)貨物交給買方時，買方需在單上簽字以作為已交貨憑證。Delivery note 有時需準(zhǔn)備兩張交貨單，一張由買方保存，另一張簽字后交還托運(yùn)人，作為貨已送到的憑證。 如買方不能在簽字之前驗(yàn)貨，以防萬一，簽字時應(yīng)附上 “ not examined ” 或 “ goods unexamined ”等字樣。Invoice

3、(1) 更正發(fā)票 corrected invoice 合并發(fā)票 consolidated invoice 預(yù)付發(fā)票 prepayment invoice 租用發(fā)票 hire invoice 稅務(wù)發(fā)票 tax invoice 自用發(fā)票 self-billed invoice 代理發(fā)票 factored invoice 租賃發(fā)票 lease invoice 寄售發(fā)票 consignment invoiceInvoice (2)Covering Letter （并非每張發(fā)票都必須附帶說明函）（并非每張發(fā)票都必須附帶說明函）DearYOUR ORDER NUMBER 3241We enclose ou

4、r invoice number 6740 for the domestic electricalappliances supplied to your order dated 24 November.The goods have been packed in three cases, numbers 78, 79, and 80,and sent to you today by rail, carriage paid. We hope they will reachyou promptly and in good condition.If you settle the account wit

5、hin 2 months we will allow you to deductfrom the amount due a special cash discount of 1%.Your faithfullySALLY YAP (Mrs)Credit Control ManagerEncInvoice (3) Non-regular customerDear Sir/MadamYOUR ORDER NUMBER AW25We are pleased to enclose our invoice number B432 for the polyester shirts ordered on13

6、 August.The goods are available from stock and will besent to you immediately after we receive theamount due, namely $1342.78.Yours faithfullyInvoice (4) Regular customerDear Sir or MadamYOUR ORDER NUMBER AW 25Our invoice number B 423 is enclosed coveringthe polyester shirts ordered on 13 August.The

7、se shirts have been packed ready for dispatchand are being sent to you, carriage paid by rail.They should reach you within a few days.Yours faithfullyInvoice (5) 發(fā)票中的術(shù)語：VAT: Value added Tax 指應(yīng)向關(guān)稅與消費(fèi)稅局繳納的貨物稅和服務(wù)稅。E&OE： Errors and omissions excepted (錯漏不在此限定)。 這一聲明表明供貨商保留其改正文書中錯誤的權(quán)利。JOHN G GARTSIDE

8、 & CO LTDAlbion Works, Thomas StreetManchester M60 2QATelephone 0161-980-2132INVOIVEJohnson Tools & Co Ltd Your order no:AW25112 Kingsway Date;18 August 200-LIVERPOOLL20 6 HJ Invoice no: B832QuantityItem(s)Unit priceTotal $1012Polyester shirts, smallPolyester shirts, largeVAT( 17.5%)One case

9、 (returnable)Terms 2% one month25.0020.00250.00240.00490.00E&OE Registered in England No 523807Debit and credit notes 如果供貨商向買方少收了貸款少收了貸款， 就會給他寄一張借記單借記單，它實(shí)際上是一種發(fā)票的補(bǔ)充。 如果供貨商向買方多收了貸款多收了貸款，就會給他寄一張貸記單貸記單。 當(dāng)買方因貨物不合適退貨或退掉包裝材料而得到退款時，供貨商也可以向買方開具貸記單。貸記單通常打印成紅色，已區(qū)別發(fā)票和借記單。JOHN G GARTSIDE & CO LTDAlbion

10、Works, Thomas StreetManchester M60 2QATelephone 0161-980-2132DEBIT NOTEJohnson Tools & Co Ltd112 Kingsway Date;18 August 200-LIVERPOOLL20 6 HJ Debit Note no: D.75DateDetailsPrice18.8.-To 21 Polyester shirts, smallCharged on invoice number B832 $25.00 eachShould be $25.50 eachDifference$ 15.00E&a

11、mp;OE Registered in England No 523807JOHN G GARTSIDE & CO LTDAlbion Works, Thomas StreetManchester M60 2QATelephone 0161-980-2132CREDIT NOTEJohnson Tools & Co Ltd112 Kingsway Date;18 August 200-LIVERPOOLL20 6 HJ Credit Note no: C. 215DateDetailsPrice18.8.-By on case returned charged on invoi

12、ce number B 832$ 23.25 E&OE Registered in England No 523807Supplier sends debit note供貨商寄出借記單供貨商寄出借記單DearI regret to inform you that an error was made onour invoice number B 832 of 18 August.The correct charge for polyester shirts, medium, is$26.70 and not $26.00 as stated. We are thereforeenclos

13、ing a debit note for the amount undercharged,namely $ 14.70.This mistake was due to an input error and we aresorry it was not noticed before the invoice was sent.Yours faithfullyBuyer requests credit note(1)買方要求提供貸記單買方要求提供貸記單1. Returned packing case 退還包裝箱DearWe have today returned to you by rail one

14、empty packing case, charged on your invoicenumber B 832 of 18 August at $23.25.A credit note for this amount is enclosed andwe shall be glad to receive your credit notein return.Your faithfullyBuyer requests credit note(2)2. Incorrect trade discount 折扣有誤DearYour invoice number 2370 dated 10 Septembe

15、rallows a trade discount of only 33% instead of the40% to which you agreed in your letter of 5August because of the unusually larger order.Calculated on the invoice gross total of $1,500 thedifference in discount is exactly $100. If you willplease adjust your charge we shall be glad to passthe invoi

16、ce for immediate payment.Yours faithfullySupplier refuses request for credit note(1)供貨商拒絕開具貸記單供貨商拒絕開具貸記單1. Retailers requestDear On 1 September we return to you by parcel post on cassette taperecorder, Model EK76, Serial Number 048921, one of a consignment of12 delivered on 5 August and charged on y

17、our invoice number 5624dated 2 August.The customer who bought this recorder complained about itsperformance. It was for this reason that we returned it to you aftersatisfying ourselves that the complaint was justified.We have received no acknowledgement of the returned recorder or ofthe letter we se

18、nt to you on 1 September. It may be that you aretrying to obtain a replacement for us. If this is the case and areplacement is not immediately available, please send us a creditnote for the invoiced cost of the returned recorder, namely $175.We hope to hear from you soon.Yours faithfullySupplier refuses request for credit note(2)2. Wholesalers replyDearWe are sorry to learn from your letter of 16 September of the need toreturn one of the recorders supplied to you and charged on our invoicenumber 5624. W