會議策劃方案(英文)

1、MeetingplanningTheme：EnvironmentalprotectionPlanner：Zuyingying,XuTing,ZhaiYiPlanningtime：December,2011CatalogprefaceI. TheBasicComponentsofTheConferencethemeoftheconferencepurposeoftheconferencetimeoftheconferenceplaceoftheconferenceorganizationofconference6. ParticipantsII. Meetingagendaandschedule

2、III. ThevenuelayoutIV. TheorganizationandthedivisionoflaborV. PreparatoryprogramVI. ExpensebudgetVII. MattersneedingattentionReferencesThanksPreface“Energysavingandemissionreduction”isnotonlythebuzzwordsintoday'ssociety,butalsorelatedtothestrategicoptionsofhumaninthefuture.Toimprovepeoplesawaren

3、essof“Energysavingandemissionreduction”，itisofgreatsignificancetomakesimplechangesinlifestyleorspendinghabitsandreduceglobalwarminggreenhousegasemissions(mainlytoreducecarbondioxide).“Low-carbonlife”&energysavingenvironmentalprotectioncangreatlyhelptoslowdownglobalwarmingandenvironmentaldegradat

4、ionspeed.Toreducecarbondioxideemissionsandselectthe“l(fā)ow-carbonlife”isnotonlytheboundendutyoftheChinesecitizens,butpeoplearoundtheworldaswell.Hereby,thethirdChinalowcarbonenvironmentalprotectionconferencewillbeholdinSuzhouConferenceCenter,Aimtoarousetheglobalcitizens'awarenessofenvironmentalprote

5、ction,toprotectouronlyhome.Themeetinglastedforthreedays.BytheSuzhouEnvironmentalProtectionAssociation,ChinaEnvironmentalProtectionCommittee,Suzhouenvironmentalprotectionfoundation,andtheinternationalenvironmentalprotectionorganizationsponsorsforeignfriendstospeak,theenvironmentalcommitteeappeal,will

6、bedeeplytouchedourhearts,andaffectourbehavior.Energysavingandemissionreduction,brooknodelay.Letusacttogether,worktogethertoprotectouronlyhome,toaddalittlegreentoourearth!I.TheBasicComponentsofTheConference1. ThemeoftheConferenceLow-carbonenvironment,startfromme2. ThePurposeofTheConferenceTheEarthiso

7、uruniquemother,butshedoesnotgettherespectwhichshehasashareofresponsibilitytoprotecttheworldaroundus.Citizensshouldraisetheawarenessofenvironmentalprotection,strengthentheconceptofenvironmentalprotection,toprotectenvironmentandcontributetotheirownstrength.Butcurrentenvironmentalconditionisnotoptimist

8、icinourdidnotputenvironmentalprotectionintodailylife.Tofurtherimprovetheenvironmentalawarenessofourcitizens,itisnecessarytosetuptheEnvironmentAssociation.Throughit,itwillbeeasiertoorganizecolorfulactivitiestohelppeopledevelopagoodhabitofglobalenvironmentprotection.3. TimeoftheConferenceJanuary1,2012

9、-January3,20124. PlaceoftheConferenceTheforthflooratSuzhouConferenceCenter5. OrganizationoftheConferenceSponsor:SuzhouCityEnvironmentalProtectionAssociationOrganizers:SuzhouCityEnvironmentalProtectionAssociation,ChinaEnvironmentalProtectionCommitteeCo-organizers:SuzhouCityEnvironmentalProtectionOrga

10、nizationFoundationSupportUnit:SuzhouCityEnvironmentalProtectionOrganizationFoundation，SuzhouMobile-TVChannel,SuzhouUniversityAlliance6. Participants(1) chairmanofSuzhouCityEnvironmentalProtectionOrganizationFoundation:1;(2)representativesofChinaEnvironmentalProtectionCommittee:8;(3)memberofSuzhouCit

11、yEnvironmentalProtectionAssociation:20;(4)honoredguests:10(including2foreignguests);representativesofuniversitystudents:20(6)SuzhouMobile-TVChannel,otherparticipatingmediastaff:8;(7)securitypersonnel:20;(8)volunteers:20;Total:107.11. AgendaandScheduleonthefirstday(Jan.1st)Dockingstationandreport(a)

12、Time:7:0017:00(b) place:Participantsarriveateachsiteregistrationlocation:CityHolidayInn(fourfloorhallreceptiongroupresponsiblefor,andinfrontofthehotelwelcomedtheverticalcard)(c)Personnelinformationgatheringandmeetinginformationdistribution(businessservicesgroupresponsiblefor)Please1llinthepersonalin

13、formationofpersonnelattendingthemeetinganddistributemeetingrelatedinformation,businessstaffarerequiredtoreportpersonsmeetingschedule,mattersneedingattentionandfoodandaccommodationarrangements,participantswithcorrespondingpersonnelrequiredbyinvitationforthenumbertothehotel.(d)Notice:noticethestaffwel

14、comedinnertimeandlocation,allparticipantsmustattendbyinvitation.b.Arrangementsonthe2ndday(January2)(a) .openingceremonypreparation(businessservicesgroupresponsiblefor)(b) .Meetingagenda(1)openingceremony(2)foreignguests*and*respectivelyspeech(3)GuestspeechesRespectively(4)thedelegatesofChinaEnvironm

15、entalProtectionCommittee*andsixotherdelegatesonebyonespeech(5) rest(6) Suzhouenvironmentalprotectionassociationpresidenttodoasummaryspeech(7) Lunchandrest(buffet)(8) studentrepresentatives'speech(9) ChairmanofEnvironmentalProtectionOrganizationFoundationdeliversaspeech(10) rest(11) Suzhouenviron

16、mentalprotectionfoundationpresidentmadeaconcludingstatementandappealpeopletoprotectourearth.(12) Theenvironmentalprotectionpropagandavideoplay.(13) timeforfreediscussionandmedia,(14) ending(c).theclosingdinner(a) Time:19:00-21:30(b) Place:thebanquethallonthethirdfloorofCityHolidayInn(c) Personnel:al

17、lparticipantC.Arrangementonthe3rdday(January3)VisittheexhibitionhallandfamousgardensinSuzhou,seetheparticipantsoffTable(1)AgendaDateTimeContentsJan.1stWholeday9:0017:00Meetingtheparticipants,checkandhandoutmaterials18:0020:30WelcomeDinner.7:308:30Breakfast8:309:00Openingceremony9:0010:00Addressingfr

18、omguests10:0010:45SpeechesfromrepresentativesofChinaEnvironmentalProtectionCommittee10:4511:00Breaktime11:0011:30ThePresidentofSuzhouEnvironmentalProtectionAssociationmakesaconcludingstatement11:3014:00Lunchandrest(buffet).14:0015:00Studentrepresentativesmakestatements15:0016:00environmentalknowledg

19、etraining16:0016:15Breaktime16:1516:45ChairmanofSuzhouCityEnvironmentalProtectionOrganizationFoundationmakesaconcludingstatementandappeal16:4517:00playpromotionalvideoaboutenvironmentalprotection17:0017:40Freediscussionandmediainterviewevening19:00Closingdinnerofconference21:30EndofthedinnerJan.3rdT

20、hewholeday7:308:30Breakfast8:3015:00VisitEnvironmentalhallofSuzhou,theHumbleAdministrator'sGardenandMuseumseetheparticipantsoffIII.LayoutoftheconferencehallTable(2)LayoutoftheconferencehallNo.NameAmountPlacementuserPersonincharge1camera2aroundthehallworker*2headset4rostrum3powersource2rostrum4pr

21、ojector2rostrum5computer2rostrum6signpen4informationdeskconsultantvolunteer7ballpen224ofsigndesk8banner2beforeandbehindthehall9Coloredflag5aroundthehallvolunteer10flower2bundlesrostrumworker11corsage10bundlessigned-deskguestsworker12publicityplate62signed-desk,4informationdeskparticipantsworker13gue

22、stsintroducedcard10bothsidesofthehallworker14Displayboard2Bothsidesofthefrontgateworker15Registrationcard2entrancevolunteer16tablecloth2signdeskAttendantsvolunteer17ribbon6signdeskAttendantsworker18Ceremonialclothing6MissMannersworker19Mineralwater24boxesThewholehallParticipantsvolunteerIV.Organizat

23、ionandjobdivision:A. leadinggroupDirector:thememberofSuzhouCityEnvironmentalProtectionAssociationResponsibilities:beinchargeofthismeetingroundly,coordinateandsuperviseeverygroup;B. groupinganddutiesa.theplanninglayoutgroupMembers:thememberofSuzhouCityEnvironmentalProtectionAssociationTasks:arrangeth

24、econferencehallandplantheprocessofthemeetingb.theorganizationandmanagementgroupMembers:therepresentativesofChinaEnvironmentalProtectionCommittee,thechairmanofSuzhouCityEnvironmentalProtectionOrganizationFoundationTasks:organizingandmaintainingthemeetingiscarriedoutsmoothlyc. meetingservicesgroup:Mem

25、bers:thesecuritypersonnel,volunteersTasks:maintainorder,servicefortheneedsofallpeopled. themedianetworkgroup:Members:SuzhouMobile-TVChannel,otherparticipatingmediastaffTasks:maketimelyreportsforthemeetingV. PreparationprogramTablecPreparationprogramNo.WorkcontentFinishingtimeDepartment1Toissuetheinv

26、itationBeforemeetingservicegroup2CollectandarrangepromotionalvideoaboutenvironmentalprotectionBeforeDec.20thplanninglayoutgroup3Finishtheparticipants'speechBeforeDec.20thmeetingservicegroup4MakeenvironmentalproductionslideBeforeDec.20thmeetingservicegroup5FinalizeandprintagendaBeforeDec.20thmeet

27、ingservicegroup6theinformationprintedandbaggingBeforeDec.20thmeetingservicegroup7Purchasegoodsandmaterials(smoke,drinks,fruitsandsoon)Dec.24thmeetingservicegroup8ContactthehotelDec.24thmeetingservicegroup9FinishthedesignofEnvironmentalprotectionhandbookDec.20thplanninglayoutgroup10Finishmakinganddes

28、igningpostersDec.20thplanninglayoutgroup11ContactphotostudioBeforeplanninglayoutgroup12HotelperipheralarrangementeveningofDec.25thplanninglayoutgroup13MeetingroomlayoutDec.26thplanninglayoutgroup14MeetingandpartyrehearsalDec.31stplanninglayoutgroup15thewelcomesignandlicenseplatesproducedthBeforeDec.

29、20planninglayoutgroup16Checkandpreparethecars-thBeforeDec.30meetingservicegroup17Welcomeguests(arrivaltiming,vehiclearrangements,arrangementsforairportpersonnel)Dec.18thmeetingservicegroup18BookreturnticketsforguestsDecember30thmeetingservicegroupVI. Expensebudgeta. roomcharge:330yuan/roomx50x3days=

30、49,500yuanb. meal:1200yuan/tablex12tablesx5meals=72,000yuanc. mineralwater:yuan/bottlex12bottles/boxx24boxes=432yuand. conferenceroom:8000(rentalfeeincludingaudio,microphone)e. roomdecoration:15,000yuanf. dinner:20,000yuang.photography:800yuanh. transportation:8,000yuani. admissionfee:2,000yuanj. gift:3,000yuank. clothing:1,200yuanl. unexpectedcost:12,000yuanTotalcost:191,932yuanVII.Mattersneedingattentiona. Eachgroupmustbeinstrictaccordancewiththeprogressofthepreparatoryworkplan.b. Theleadinggroupshouldoverseeeachgroupcompleteitstaskontime.c. During