私車公用管理暫行規(guī)定

1、title：andritz (china) policyinterim provisions of private cars for business use私車公用管理暫行規(guī)定created by:hr/hanxuebingapproved by:thomasschmitzreleased by:thomasschmitzdate of release: nov.28th,2014effective date : dec.1st, 2014 version: v1.6.2table of content1 purpose22 scope of application23 applicatio

2、n requirement24 approval procedures of private cars forbusiness use25 standard of expense36 the application process ofprivate carsfor business use47 other stipulations41. purpose 目的in order to standardize the management of private cars for business use in company,improve working efficiency, and stre

3、ngthen the cohesion of company, the interim provisions are formulated as follows.為了規(guī)范現(xiàn)有私車公用行為，提高工作效率，增強(qiáng)公司的凝聚力，公司特制定本規(guī)定。2. scope of application 適用范圍as mentioned in interim provisions，“private cars for business use” refers to some of the staff who use their private cars for official business under und

4、er the approval of their gm and the president. in accordance of the interim provisions, company will pay certain expense to the approved staff. 本規(guī)定所稱私車公用，是指符合一定條件的人員報(bào)經(jīng)公司部門總經(jīng)理以及總裁批準(zhǔn)，將其私車有車輛用于公司公務(wù) 活動。適用于經(jīng)公司審批確認(rèn)符合一定條件的工作人員。對于通過審批的人員，公司將按照本規(guī)定向其支付一定的 費(fèi)用和補(bǔ)貼。3 application requirement 申請條件3. 1 the applicant

5、 and car must meet the following requirements:申請私車公用的員工及其車輛必須滿足以下全部要求：the car owner must be the applicant himself;driving years must be more than 1 year;there is no accident record in traffic police department.申請人和車輛的實(shí)際使用人必須是車主本人，駕齡超過1年并且在交警部門沒有主要責(zé)任事故記錄；the car must be in good condition and with com

6、plete certificate and it is valid is valid in annual inspection.申請使用的車況良好，證照齊全，且經(jīng)年檢有效；the car must be insured with compulsory traffic accident liability insurance for motor vehicles and commercial insurance. compensation for each accident of the third party liability insurance and liability insurane

7、e should not be less than rmb one million.it takes effect continuously. 申請車輛已購買交搶險(xiǎn)和車輛商業(yè)保險(xiǎn)，其中第三者責(zé)任險(xiǎn)的每次事故保險(xiǎn)賠償限額不得低于人民幣壹佰萬，且 持續(xù)有效；the driving license of applicant must be in line with the requirements of car driving;申請人所持駕駛證照與所申請私車公用車輛駕駛要求相符；the price of new car shoule not be less than 80, oormb.申請私車公用

8、的車輛新車購置價(jià)格不得低于人民幣八萬元。work in special position, the applicant needs to work outside frequently.在本公司擔(dān)任特殊職務(wù)人員，經(jīng)常外出辦事；president' s approval to the applicant. 總裁特批。4. approval procedures of private cars for business use 報(bào)批程序4. 1 private cars for business use obey the principle that each applicant can

9、only apply for one car each year. before using private cars for business use, staff hinself must fill the applicatin form of private car for business use and submit to division general manager. president approves the application form after approval of division general manager.私車公用采一人一車，一年一批原則。員工需申請私

10、車公用的，應(yīng)填寫私車公用申請表，然后提交給所在部門 總經(jīng)理。經(jīng)部門總經(jīng)理審核同意后報(bào)公司總裁審核批準(zhǔn)。4.2 when submitting the application form ofprivate car for business use, applicant needs to enclose the following documents: 提交私車公用申請表時(shí)，員工還需同時(shí)附上以下證明文件：the individual certificate of ownership (car purchasing, ownership transfer);個(gè)人車輛持有證明(購車，過戶證明)；the

11、 individual driving license;個(gè)人駕駛執(zhí)照；the certificate of vehicle annual inspection and license plate number;車輛年檢證明及車牌號碼；the certificate of vehicle insuranee insured at this year ineluding compulsory traffic accident liability insurance for motor vehicles and necessary commercial insurance.當(dāng)年車輛保險(xiǎn)憑證，包括交通

12、強(qiáng)制保險(xiǎn)及其他商業(yè)性保險(xiǎn)。4. 3 when the application is approved, hr division saves all the documents andgives a copy to divisionassistant for record.申請通過，全套申請資料交人力資源部存檔，另需制備復(fù)印件一套交各部門助理備案。5 standard of expense 費(fèi)用標(biāo)準(zhǔn)5. 1 once the application is approved , company pay the following subsidy to the applicant :經(jīng)批準(zhǔn)允許私車公

13、用的員工，公司將向其支付以下費(fèi)用：the mileage subsidy standard of private cars for business use is 1. 5rmb/km/person. the subsidy is gross before tax.里程補(bǔ)貼：標(biāo)準(zhǔn)為1.5元人民幣/公里，該補(bǔ)貼含稅，個(gè)人承擔(dān)個(gè)稅；the subsidy of insurance is 500rmb /year gross before tax.保險(xiǎn)補(bǔ)貼：500元人民幣/年，該補(bǔ)貼含稅，個(gè)人承擔(dān)個(gè)稅；the toll charge can be claimed with valid bills a

14、ccording to the expense actually incurred during official business. traffic violation bill cannot be claimed or chared against. 公務(wù)期間的路橋費(fèi)根據(jù)實(shí)際發(fā)生金額，憑有效單據(jù)報(bào)銷，交通違章罰款單據(jù)不得報(bào)銷或變相沖抵。5. 2 the employees who are approved to get subsidy of pricate cars for business use can no longer enjoy other transportation subs

15、idy except the above subsidy.上述費(fèi)用之外，公司無需就私車公用再向員工支付任何費(fèi)用，員工也不再享受公司發(fā)放的其他交通 補(bǔ)貼。6. the application process of private cars for business use.申領(lǐng)流程6. 1 mileage subsidy 里程補(bǔ)貼before using cars ，staff himself needs to fill out the application form in duplicate ande be chekcked approved by the department manage

16、r the approval paper should be submitted to the hr and finance department as evidence for subsidy and claim of toll charge 私車公用出車前由員工本人填寫出車申請單一式兩份，交由部門總經(jīng)理審批。審批后的出車申請 單交財(cái)務(wù)和人力資源部將作為補(bǔ)貼申領(lǐng)以及路橋費(fèi)申請報(bào)銷的依據(jù)。division and department collect the name list of subsidy , application form, mileage report and subsidy

17、summery list and submit to division general manager to check and approve and submit to hr division once a month. after checking all the documents, hr division will calculate the subsidy amount into the sclary of applicant and arrange paymentmonthly. emplyee needs to bear individual income tax. the t

18、oll gate and high way fee invoice will be submitted to finance for reimbursement.業(yè)務(wù)部門每月匯總一次申領(lǐng)里程補(bǔ)貼的人員名單，出車申請表，出車公里數(shù)以及補(bǔ)貼金額交部門總經(jīng)理審 批，之后將上述申領(lǐng)資料交人力資源部。人力資源部審核申領(lǐng)料無誤后會將補(bǔ)貼全額計(jì)入申請員工工資內(nèi) 按月發(fā)放，員工自行承擔(dān)相應(yīng)的個(gè)人所得稅。所對應(yīng)的路橋費(fèi)發(fā)票交財(cái)務(wù)部審核以及費(fèi)用報(bào)銷。employees can only apply for subsidy once a month , and the subsidy for the dispatc

19、h time must be last month, and suraddle month is not allowed ;the expire date for the applion of last month is the 10th on current month.員工個(gè)人每月只能申領(lǐng)補(bǔ)貼一次，且申領(lǐng)補(bǔ)貼所對應(yīng)的出車時(shí)間必須為上一月度，不允許跨月度申領(lǐng)，上 月度申領(lǐng)補(bǔ)貼截止日期為本月的10日。6. 2 insurance subsidy 保險(xiǎn)補(bǔ)貼insurance subsidy will be paid once a year in the next month when the a

20、pplication was approved employee needs to bear individual income tax.保險(xiǎn)補(bǔ)貼按年支付，于員工通過申請審核后次月入工資內(nèi)發(fā)放，員工自行承擔(dān)相應(yīng)的個(gè)人所得稅。6. 3 toll charge 路橋費(fèi)toll charge will be claimed once a month.路橋費(fèi)按月報(bào)銷。7. other stipulations 其他7 1 to ensure traffic safety, the private cars for business use are only limited within the sco

21、pe of 500km from central dountoun of the working location; company will not pay for the applicant and not accept any claim exceeding the mileage of 500km within one day under such circumstances , employees need to take other transportation為了確保行車安全，私車公用只允許在距離市中心500公里范圍內(nèi)使用，員工在一日內(nèi)累計(jì)駕駛距離不 超過500公里；超過此范圍仍

22、私車公用的，公司將不予支付補(bǔ)貼和報(bào)銷費(fèi)用，在此情況下員工應(yīng)搭乘公 共交通工具。7.2employee must obey the traffic rules strictly, drive carefully and try to avlid traffic accident. if an employee breaks the tiaffic rule and gets punishment or receives fine tieket, the employee himself/herself bears the fines and cost .私車員工必須員工遵守道路安全和交通法律法規(guī)

23、，謹(jǐn)慎駕駛，避免發(fā)生交通事故。如有違章罰款，應(yīng)員工 自行承擔(dān)責(zé)任與費(fèi)用。7.3the employee who is approved by president to use private cars for business use need to submit a new application and ask for approval again , if there is any variation of the employee7 s position during the validity, if the employee leaver the company the subsidy of private cars forbusiness use w