英語應(yīng)用文寫作：電子郵件與備忘錄E-mail and Memo

EnglishPracticalWriting：E-mailandMemo電子郵件與備忘錄P.55Howtowriteagoodsubjectline?主題（Subject）框的內(nèi)容應(yīng)清晰、具體，清楚傳達(dá)主題NO：BusinessplanYES：Revisionstobusinessplanfrom9/13boardmeeting(9月13日董事會商務(wù)計(jì)劃修訂結(jié)果)NO：ConferenceinSeoulYES：Invitation:KeynoteSpeakeratSeoulConference(首爾會議主題發(fā)言人)Howtowriteagoodsubjectline?主題應(yīng)簡明、概括，可以是一個(gè)單詞，如greetings；可以是名詞性短語，也可以是句子，長度一般不超過35個(gè)單詞。

NO：Meetingrequestedfornextweektodiscussdiscrepanciesinvacationpolicy,overtimepolicyandsalary

YES：Meetingrequestedfornextweektodiscussjobbenefits(要求下周開會討論工作福利)Howtowriteagoodsubjectline?主題框的內(nèi)容切忌含糊不清。NO：NewsaboutthemeetingYES：

Tomorrow'smeetingcanceledHowtowriteagoodsubjectline?一般來說，只要將句首單詞和專有名詞的首字母大寫即可?；蛘呖蓪?個(gè)字母以下的介詞、連接詞或冠詞之外的每一個(gè)單詞的首字母大寫。

NO：detailedcalculationYES：Detailedcalculation

NewE-mailAddressNotification

視信的內(nèi)容是否重要，還可以在主旨開頭加上URGENT或FYI（ForYourInformation，供參考）如：URGENT：Submityourreporttoday!可以在主旨中寫出回復(fù)期限FlowerselectionforJuly19thevent—pleaserespondbyFriday,July7th句尾不加標(biāo)點(diǎn)符號只要不影響意思，可以把不重要的詞去掉。主旨可以不是完整句子SampleWriting:P.57:E-mailrequestingadecisionP.58:E-mailrequestingareportHowtowriteagoodopening?表明意圖或感謝讀者是郵件開場白的好方法。I’mwritingto…(主動寫郵件)Thankyouforcontactingus.(回復(fù)對方郵件)Thankyouforyourpromptreply/attention.Itrulyappreciatesth./doing…Howtowriteagoodending?Howtowritethebodyinaproperstyle?Exercise1:P.61,3Mistakes:Unprofessionalemailaddresses;VaguesubjectlineInappropriateuseofsmileysandabbreviationImpropersalutationInappropriatepersonalmessageincludedRevision:DearExpansionProjectteam,Becauseofschedulechanges,theExpansionProjectmeetingscheduledfortomorrowwillhavetobepostponed.Iwillletyouknowthenewdateassoonasitisset.Iapologizeforthelatenotice.Best,AnnieExercise2:Writeanemailtomakeareservationinahotel.

寫信人：李強(qiáng)

收件人郵箱：groupsales@aston.com

收件人：ReservationOffice

主題：預(yù)定房間

具體要求：住宿時(shí)間2018年12月25-27日，預(yù)定一個(gè)帶浴室的單人房間，三個(gè)帶浴室的雙人房間。此外，將于12月26日下午租用會議室一間，進(jìn)行業(yè)務(wù)洽談。請盡早回復(fù)，告之是否有空房、房價(jià)及是否需要預(yù)付押金等。

To：Groupsales@

From：LiQiang@126.com

Subject:RoomReservation

ReservationOffice,

I‘mwritingtobookasingleroomwithabathandthreestandard

roomswithbathfromDec.25toDec.27.

Ialsowanttorentaconferenceroomforbusinessmeetingontheafternoonof

Dec.26.

Pleasereplyassoonaspossible,andinformmewhether

theroomsareavailable,whatthepriceis,andwhether

Ishouldpaythedeposit.Thankyou.

Regards，

LiQiangExercise3:Writeanemailtoexpressyourthankstoaforeignclientforhisentertainment(招待)andhospitalityduringyourvisittohiscompany.Giveyourcommentonhiscompanyandcolleaguesandwelcomehimtocometovisit.Exercise4:Writeanemailtothecustomerservicecentertomakeaseriouscomplaintaboutamistakeinshipment.Yourcompanyhasordered30officecomputersetsbuttherewereonly20whenyourcompanyreceivedthepackage.Statethenegativeconsequenceandinconveniencecausedbythismistakeandaskforapropersolution.Sample:DearMr.Brown,I’dliketoextendmyheart-feltthanksforyourwarmreceptionandentertainmentduringmyvisittoyourcompanylastweekend.Thankyoufortakingtimeoutfromyourbusyscheduletowelcomeus.I’mveryimpressedbythebeautifulworkingenvironmentandthegoodfeelingsemanated(表現(xiàn)出)bythepeoplewhomadeourvisitsospecial.Thankyouagainforyourhospitality.Wewouldbehonoredtohaveyouasourguestinthefutureshouldyourschedulepermit.Sincerely,Memo備忘錄是一種正式公文在機(jī)關(guān)或公司內(nèi)部使用較多。主要用來通報(bào)消息（會議安排、情況報(bào)告、責(zé)任確認(rèn)、問題處理）、評估成績、或用來提醒督促Announcements,descriptionsofproblemsorsolutions,ordiscussionsofactiontobetaken.備忘錄的常見格式：Memo（寫在最上面中間位置）From:發(fā)文機(jī)關(guān)的名稱或?qū)憘渫浀娜说男彰o:收文人的姓名或收文機(jī)關(guān)的名稱。Subject(主題):Date(日期):Body(正文):不用稱謂，直接寫重點(diǎn)標(biāo)題區(qū)HeadingWritingprinciples:直接寫出正面信息婉轉(zhuǎn)表達(dá)負(fù)面信息避免指名道姓(p.65)Samplememos:Aneutralmemo(p.66)Abadnewsmemo(p.67)Agoodnewsmemo(p.71)關(guān)于“副”如何翻譯：一般來說，職位較高的副職人員多用vice：國家副主席vicepresident；副委員長vicechairman；副總理vicepremier；國家各部副部長viceminister；大學(xué)副校長、研究院副院長vicepresident低一級的副職人員多用deputy：Deputymayor;deputysecretarygeneral;deputydirector副教授用associateprofessor

Howtowritethebodyofthememo?開頭：寫目的、重點(diǎn)中間：背景情況、相關(guān)問題、具體介紹結(jié)論（p.69）1、開始部分句式：Ihavethehonortoinformyouthat...我很榮幸地您……Iwouldliketoremindyouthatourofficeneedsanewprinter.我想提醒您一下我們辦公室急需一部打印機(jī)。Ihaveseveralproposalsforcuttingdownthecost.關(guān)于降低成本我有幾個(gè)建議。Inresponsetoyourrequestfor...,Ihavetoinformyouthatwecannotapprovethepurchase.對于你……的請求，我不得不告訴你我們不能批準(zhǔn)。Thisiswritten

inresponsetoyourmemodatedJune6,2007,

inwhichyouproposedthat...回復(fù)你2007年6月6日關(guān)于……的建議。2、中間部分句式：Theboardofdirectorsrefusedyourproposal/suggestion/advice

atthemeetinglastweekforthefollowingreasons...

董事會在上周的會議上未批準(zhǔn)你的建議，原因如下。Ibelievethesechangeswilldecreasetheproductcostinthefollowingways…我相信這些變革會通過以下方式降低成本。3、結(jié)束部分句式Pleaseletmeknowyourresponsetothesesuggestions.Pleasefeelfreetocontactmeifyouneedfurtherinformation.Ifyouneedmoreinformation,donothesitatetogetintouchwithmeatanytime.Ifthere’sanyproblemaboutthisarrangement,pleaseletmeknow.(前四個(gè)保持聯(lián)系)Ihighlyappreciateyourconsiderationoftheseproposals.Yourconsiderationofthissuggestionwouldbeappreciated.Furthersuggestionswillbeappreciatedsothattheprogramcanbemorefruitful.(后三個(gè)表示感謝)Exercise：45頁4Problems:UnspecificheadingUnprofessionalsalutationInappropriateuseofabbreviationand“boss”InformationisnotpresentedasclearlyaspossibleContactinformationisnotgivenUseanicknametosigntheemailRevision:Date:Tuesday,November2,2017To:AllHeadquartersStaffFrom:SallyCarlin,OfficeManagerSubject:TwoprofessionaldevelopmentcoursesavailablenextweekPleaseregisterthisweekforoneofthetwoprofessionaldevelopmenttrainingsessionsavailablenextweek.Thecoursesaredesignedfordifferentstafflevels:DesigningUsableFormsisopentoAnalystsandSeniorAnalystsonMonaday.WritingfortheReaderisopentoallstaffeveryTuesday.Toregister,contactmeatsally.carlin@orJuliaRichards439-0394.WewillsendyourinformationandclassscheduletoUpperManagement.Exercise:p.74,2MemoPractice1Writeamemoforthissituation:PaulLennard,officemanagerforMoonriseStationery,needstoinformallemployeesthattheirpaycheckswillnowarrivetwiceamonthinsteadofonceamonth(startingFebruary1st).Employeepaycheckswillarriveonthe1stand15thofeachmonth.Memo

MoonriseStationerywillbefollowinganewscheduleforemployeepaychecks.Paycheckswillarriveonthe1stand15th

ofeverymonth,startingFebruary1st.Allotheremployeepaymentpracticeswillremainthesame.Pleasecontactmeat301-258-0134ifyouhaveanyquestions.To:AllMoonriseEmployeesFrom:PaulLennard,OfficeManagerDate:Jan.3rd,2018S