公司費用報銷規(guī)定(中英文)內(nèi)容完整文檔

XXX費用報銷規(guī)定XXXExpenseClaimsPolicy目的Objective有效的控制公司費用的開支范圍，規(guī)范報銷程序，確保合理支出。Tosetstandardsforidentifyingacceptableexpensesthatthecompanywillreimburse,toimprovethemanagementandcontroloftravelandentertainmentexpensesincurredoncompanybusiness.范圍Scope適用于公司員工因公發(fā)生的費用報銷。Itiscompanypolicytoreimburseemployeesforallordinaryandnecessarybusinessexpensesincurredbytheminthecourseoftheiremploymentoncompanybusiness.規(guī)定細則CompanyPolicies報銷管理制度和原則ComplianceandPolicyAdministration報銷首先要遵循總公司報銷原則，規(guī)定細則可以在XXX內(nèi)網(wǎng)找到。在此基礎上，報銷還應該符合當?shù)卣畬箐N/票證的要求和規(guī)定。對不符合報銷政策的報銷單據(jù)，財務部將保留拒絕報銷的權(quán)利。ExpenseclaimsneedtofollowXXXGlobalTravel&EntertainmentPolicy,pleaseseeintranetforguidelines.Itisalsorequiredtocompliancewiththelocaltaxauthorities'requirementonexpenseclaimsandrelevantsupportingdocuments/receipts.Financewillreservetherightofrejectinganyreimbursementwhichisnotinlinewiththecompany'sreimbursementpolicies報銷流稈Expenseclaimsprocedure打印報銷單并填寫整理報銷憑證和單據(jù)提交報銷單據(jù)和憑證給經(jīng)理經(jīng)理批復把批復和相關(guān)憑證上交財務部審批合格后等待報銷入賬Printoutandfillinexpenseclaimform—pastesupportingreceiptsonseparateblankpaper—submitexpenseclaimformwithallsupportingdocumentstoyourmanager—approvalfromyourmanager—provideallrequireddocumentstoFinance-paymenttoaccountoncethedocumentsareapprovedbyFinance報銷日期Expenseclaimstimeline從2011年8月1日起，員工報銷在經(jīng)過財務檢查沒有問題后，在15日內(nèi)予以報銷。每月提交一次報銷單。財務只接受三個月內(nèi)的報銷，超期3個月將不予報銷（以報銷截止日為準，例如，2011年8月5日為報銷截止日，所有2011年5月5日以前的報銷將視為過期）。如有特殊情況，需要部門經(jīng)理的直接上司另行批復。12月的費用要在次年1月5號以前報銷完畢。報銷日期為-員工報銷材料上交截止日為每月顯號（如遇周末或者節(jié)假日，將順延至假期后的第一個工作日）-員工報銷到賬截止日為每月20日（如報銷截止日有順延，貝倒賬日期隨之順延）Pleaseberemindedthatreceiptsorsupportingdocumentsdatedmorethan90daysfromthe

cut-offdateofthecurrentmonthrequiresfurtherapprovalofthemanager/headofyourlinemanager.ExpenseclaimsofDecneedstobeprocessedbefore5Janofthefollowingyear.EffectivefromAugust1,2011,cut-offforsubmissionofExpenseClaimstoFinance-5thcalendarday(if5thisaweekendorpublicholiday,thedeadlinewillbepostponedtothenextworkingday)Creditingofpaymentthroughemployees'bankaccount-20thcalendardayofthesamemonth-(ifthecut-offdatepostpone,thepaymentdatewillbepostponedaccordingly)3.4報銷相關(guān)文件和提交(Expenseclaimsdocuments&submission)3.41員工報銷需要按照以下規(guī)定按時提交給財務部門需要提交財務部門提交部門提交原因a）員工報銷單（附件7）（員工應在報銷單上簽字），報銷憑證原件，經(jīng)理的批復郵件打印件提交給北京的財務部門原始憑證按照財務/稅務規(guī)定要保留存檔b）員工報銷單電子版（excel格式）提交（b）和（c）給部門經(jīng)理/項目經(jīng)理，并且抄送給"Expenses,China"電子憑證會在公司財務系統(tǒng)留檔c）員工報銷憑證電子版（掃描件）ExpenseclaimandsupportingdocumentsshouldbesubmittedtoFinanceasfollows:RequiredsubmissionstoFinanceHowdoIsubmit?Whyisitrequired?a)OriginalcopiesofExpenseClaimForm(Appendix1)&supportingdocuments(employeeneedstosignontheclaimform)SubmittoyourFinancedepartmentinXXXBeijing.Shouldbekeptintact/completeforpossibleinspectionbygovernmentauthoritiesatanypointintime.b)SoftcopyofExpenseClaimForm(excelfile)Submit(b)and(c)togetherthroughanemailaddressedto"Expenses,China"Softcopy-todownloadinformationtoouraccountingsystem.Scannedcopies-toserveasrefereneeforimmediateprocessingofpayments.c)ScannedcopiesofExpenseClaimForm&supportingdocuments3.42員工差旅費報銷，需要提供以下額外的文件執(zhí)行副總裁批復的差旅費表打印件（TAF）（附件2）采購合同申請表（CSR）（附件3）和批復（P0）打印件。如果購買超過100英鎊的物品時，需要單獨進行采購合同（CSR）的申請并取得購買批復號碼（POnumber）o請在備忘錄（附件4）里查詢具體要求。Forexpenseclaimsrelatingtotravel,attachalsothefollowingdocuments:APrintoutofEVPTravelApprovalForm（TAF）fortravelreimbursements.（Appendix2）Contract&SpendRequest(CSR)Form(Appendix3)&PurchaseOrder(PO)approvals,whereapplicable.SeeattachedMemoforguidelines(Appendix4)報銷憑證Supportingdocument/receipts3.51所有在中國大陸地區(qū)產(chǎn)生的報銷都需要提供正規(guī)稅務發(fā)票，發(fā)票要有發(fā)票抬頭和開票年月日(定額發(fā)票、出租車票除外)。所有稅務發(fā)票，請正確填寫我公司名稱：邁盛仕國際金融系統(tǒng)科技(北京)有限公司。手機話費憑本人(僅限簽約手機)或者公司名字(購買充值卡)發(fā)票作為報銷憑證。如有需要，公司有權(quán)要求員工提供電話清單和業(yè)務電話的詳細解釋作為報銷憑據(jù)。ExpenseclaimswhichhappeninChina(excludingHongKong,Taiwan&Macau)shallprovideofficialtaxinvoice(fapiao)asthesupportingreceipts.FapiaoneedstohavethetitlewithXXXBeijingCompany'sfullChinesename,issueddateandamount(excludingfixedamountfapiaoandtaxifapiao).Telephone/Mobilephoneexpenseclaimsneedtoprovidefapiaowithemployee'snameorcompanyname.Anitemizedphonebillwithdetailedexplanationonthebusinessrelatedcallsmightberequested.稅務發(fā)票必須蓋有簽發(fā)單位的有效發(fā)票專用章。付款通知書,收據(jù)，超市小票，刷卡小條，押金條一概不作為報銷憑證處理。Allfapiaoneedtobeprovidedwithvalidfapiaochop.Invoice,receipt,shop/supermarketvoucher,creditcardslipsanddepositsliparenotacceptablefortheexpenseclaims.員工需要在每張發(fā)票上編號，號碼必須和報銷單上的編號統(tǒng)一以防止發(fā)票的丟失。發(fā)票按照報銷時間順序粘貼。同類原始憑證如數(shù)量較多，大小不一，應按憑證規(guī)格的大小進行分類，同一張單據(jù)粘貼單上所粘貼的憑證盡量保持大小一致，或按大小順序粘貼。每張單據(jù)粘貼單所粘貼的憑證不得過多，規(guī)格較大的憑證(如餐票)可粘貼2-10張；規(guī)格較小的憑證(如打車票)可粘貼8-20張。并將每張粘貼金額加總寫在明顯空白處，由財務部統(tǒng)一核驗。WewillalsorequestyoutopastethesupportingreceiptsinbondpapersandputnumbersoneachreceiptfollowingtheorderthattheyarelistedintheExpenseClaimFormtopreventlosingofthedocuments.Fapiaoneedstobepastedandarrangedchronologically,pleasetrytogroupsimilar-sizedfapiaoononesheetandwritedownthesubtotalintheblankareaonthatpage.Forbig-sizedfapiao(meal&hotel),it'sallowedtopaste2-10piecesinononepagewhilst8-20piecesofsmallsizedfapiao(taxifare).報銷批復Expenseclaimsapproval3.61和項目/部門相關(guān)費用的報銷，請在提交報銷申請時把報銷憑證的電子版一并提供，項目經(jīng)理/部門經(jīng)理會初審相關(guān)的發(fā)票Forallproject/departmentrelatedexpenseclaims,youneedtoprovideasoftcopyofyoursupportingdocumentstogetherwithyourexpenseclaimformtoyourPM/linemanagerfortheirreviewandapproval.3.62任何被認為和項目或者部門無關(guān)的報銷申請，即便項目經(jīng)理/部門經(jīng)理已經(jīng)審核批準，在無法獲得合理解釋的時候，財務部門仍然有權(quán)利拒絕此筆報銷。Forthecostwhichisnotrelatedtotheprojectordepartment,FinancehastheauthoritytorejectsuchclaimsevenitisapprovedbyPM/linemanager.3.63在批復員工報銷單時，應該把員工姓名，報銷金額在批復郵件里列出來，舉例來說‘員工李義的報銷人民幣500已經(jīng)批準'Emailapprovalofauthorizedsignatoriesshouldclearlyindicatethefollowing:?Nameofemployee?Amountclaimed?ApprovalExample:“ExpenseclaimofJohnSmithamountingtoCNY500isapproved.”3?7報銷相關(guān)項目及規(guī)定3.71差旅費-在規(guī)定范圍內(nèi)進行實報實銷，具體細節(jié)請參見內(nèi)網(wǎng)。Travelexpense-Reasonabletravelexpenseswillbereimbursed,onlyiftheyaredeemedordinaryandnecessaryinthecourseofXXXbusiness.SeedetailedguidelineinXXXintranet.交通費-員工在辦公室加班到晚上8點后可以向經(jīng)理申請報銷從公司到住所的打車費。其他因公產(chǎn)生的交通費在合理范圍內(nèi)進行實報實銷，交通費報銷以經(jīng)理批復為準。Transportationexpense-overtimetaxiisallowableafter8pm.Otherreasonablebusinessrelatedtransportationclaimsmustbesubmittedasperactualexpenses.Claimsarecontrolledandapprovedbymanagers.餐費-因工作產(chǎn)生的餐費在合理范圍內(nèi)進行實報實銷，報銷以經(jīng)理批復為準。Mealexpense-reasonablemealexpensescanbereimbursed,onlyiftheyaredeemedordinaryandnecessaryinthecourseofXXXbusiness.Itmustbesubmittedasperactualexpenses.Claimsarecontrolledandapprovedbymanagers.電話/手機費-因工作產(chǎn)生的合理電話/手機費可以進行實報實銷，報銷以經(jīng)理批復為準。Telephone/mobilephoneexpense-reasonabletelephone/mobilephoneexpensescanbereimbursed,onlyiftheyaredeemedordinaryandnecessaryinthecourseofXXXbusiness.Itmustbesubmittedasperactualexpenses.Claimsarecontrolledandapprovedbymanagers.業(yè)務招待費和客戶禮品-請參照‘XXXGifts&EntertainmentPolicy',‘XXXAnti-Corruption&BriberyPolicy',‘XXXCustomerFacingThirdPartiesPolicy','ConflictsofInterestPolicy'and‘CodeofConduct'相關(guān)規(guī)定.Entertainment&Gift-Pleasereferto‘XXXGifts&EntertainmentPolicy',‘XXXAnti-Corruption&BriberyPolicy',‘XXXCustomerFacingThirdPartiesPolicy',',‘ConflictsofInterestPolicy'&CodeofConduct'fordetailedpolices&guidelines.3.8苴他相關(guān)規(guī)定(Otherpolices)3.81員工集體餐費報銷時，需要列出每名員工的名字和成本中心。Groupmeals一Writedownnamesandcostcenter/sofallpeopleinvolved.3.82匯率--員工報銷有多種貨幣產(chǎn)生時，請使用適用匯率統(tǒng)一換算成人民幣進行報銷，適用匯率憑證可以是以下幾種,?外幣兌換處出具的兌換單據(jù)/小票信用卡對賬單原件/上提供的匯率**如果員工不提供相應匯率憑證，財務部門會視同員工默認0ANDA的匯率直接進行換算。Exchangerateusedforforeigncurrencytransactions--formulticurrencyexpenseclaims,pleaseuseapprovedexchangeratetoconvertittoCNY,supportwithvaliddocuments.Anyofthefollowingwillsufficeforthepurpose:ForeignexchangetransactionreceiptsissuedbymoneychangersIfcreditcardisusedtopayforatransaction,submitoriginalcreditcardstatementwhereFXrateisreflected.OANDA*rateasoftransactiondate.Theseratesareaccessiblethroughinternet.*ifsupportingdocumentisnotprovided,FinancewillusetheOANDArateasthedefaultexchangerate.簡單六項-檢杳你的報銷單在提交報銷前，請確認以下的文件是否已經(jīng)齊全，防止因為遺漏而造成報銷的延遲統(tǒng)一格式報銷單報銷單據(jù)報銷批復兌換匯率憑證，如果適用EVP差旅費報銷批復單，如果適用CSR和PO批復單，如果適用Six-WaystoCheck:Tosummarizetheabove,beforeyousubmityourExpenseClaimFormtoFinance,pleasecompareallofthefollowingdocumentstofacilitatethereviewprocess,minimizequestionsandensurepaymentontime:ExpenseClaimFormSupportingreceipts/fapiaosApprovalfromyourmanagerExchangerateusedforforeigncurrencytransactions(seeitem7)EVPTravelApprovalForm(TAF),whereapplicableContract&SpendRequest(CSR)Form&PurchaseOrder(PO)approvals,whereapplicable附件Appendixes附件1Appendix1報銷單Expenseclaimform-Departmental附件2Appendix2--差旅費表報銷單TravelAuthorizationForm(TAF)附件3Appendix3-采購合同申請表Contract&SpendRequest(CSR)附件4Appendix4-采購合同由請備忘錄MemoofCSRLinkstoXXXPolicyXXXGlobalTravel&EntertainmentPolicyhttp://home.insideXXX.com/finance/GlohalProcurement/GlohalTravel/Documents/XXX%20glohal%20travel%20policy%2005-05-11.doc>XXXAnti-Corruption&BriberyPolicy'<http://home.insideXXX.com/CoSec/legalCommercial/PoliciesProcedures/legalPolicies/Documents/XXX%20Anti%20Bribery%20Policy%20June%202011.docx>setsoutthetypesofbehaviorwhichemployeesareprohibitedfromengaginginandgivesguidanceonreportingofsuspiciousactivities.XXXGifts&EntertainmentPolicy<http://home-insideXXX.com/CoSec/LegalComm