外企財(cái)務(wù)制度范本中英文

1、Advances and Expenses Claims借款和費(fèi)用報(bào)銷Cash Advance Policy and Procedure借款政策與程序Policy政策It is the company policy that the agreed policy and procedure must be complied with when getting cash advance from Finance Department.公司的政策是：任何人從財(cái)務(wù)部借款必須遵從公司的政策與程序。Purpose目的To achieve effective cost control實(shí)現(xiàn)有效成本控制Proc

2、edures程序1. APPLICATION OF ADVANCES申請借款 Application for Cash Advance/Travel Approval must be prepared by the applicant for the advance of traveling, the applicant should fill in the relevant items, such as itinerary and travel purpose, etc. 員工出差前需填寫借款/出差審批單，申請人需詳細(xì)填息具體內(nèi)容，如日程和出差目的等。 Advance amount shou

3、ld be approved by the Head of Department, then submit to Finance Controller and GM for approval directly. 借款金額需得到相關(guān)部門經(jīng)理批準(zhǔn)，然后提交財(cái)務(wù)經(jīng)理與總經(jīng)理批準(zhǔn)。2. SETTLEMENT OF ADVANCES借款結(jié)算 Expenses Claim Report needs to be prepared by the claimant after every trip 報(bào)銷人應(yīng)在每次出差后填寫報(bào)銷明細(xì)單。 All Tax Invoices must be pasted neatly

4、 and attach to the Expenses Claim Report accordingly 所有發(fā)票應(yīng)整齊粘貼，并附在報(bào)銷明細(xì)單后面。 Finance Department will check the contents of the claim report and approval of expenses must be obtained from the GM 財(cái)務(wù)部核對報(bào)銷明細(xì)單的明細(xì)，各項(xiàng)花費(fèi)均須獲得總經(jīng)理的批準(zhǔn)。 Every expense claim is to be settled the existing outstanding advance. 每次結(jié)算只能針

5、對已經(jīng)發(fā)生的借款。 No further amount to be advanced to the same person, if there is an outstanding advance amount NOT settled 任何員工不能同時(shí)有兩筆借款，若上一筆借款沒有歸還，則不能繼續(xù)借款3. AMOUNT OF ADVANCES借款金額 The amount of advance should not overflow one month salary of borrower. For person who have petty cash on hand, then the pett

6、y cash should not overflow 2 months of their salary. 借款金額原則以借款人的月薪為限額，不得超過。長期持有備用金的員工，其持有備用金金額不得超過該員工月薪的2倍。Travel Expenses Policy and Procedure出差費(fèi)用政策與程序Policy政策It is the company policy that all employees must adhere to the Travel Expenses Policy and Procedure when on company related business trip.公司

7、的政策是所有員工因公出差時(shí)須遵循公司制定的出差費(fèi)用政策與程序。Purpose目的To set standard for travel expenses and to achieve effective cost control 制定出差費(fèi)用標(biāo)準(zhǔn)并獲得有效的成本控制。Procedures程序Prior to any travel, an employee must prepare a Cash Advance/Travel Approval and have it approved by Finance Controller and GM. Any cash advances required

8、for travel must be requested 1 working days prior to travel in order to facilitate the Finance Department time to prepare funds.員工須在出差前一天填寫借款/出差申請單，并由財(cái)務(wù)經(jīng)理與總經(jīng)理批準(zhǔn)，以方便財(cái)務(wù)部門準(zhǔn)備資金。1. Application申請 If such trip is to be traveled by air, the HR/Admin Department is responsible to purchase the air ticket 若交通工具

9、是飛機(jī)，則由人事后勤部安排購買機(jī)票。 2. Expenses Records花費(fèi)記錄 Claimant has to follow the company policy to settle the expenses. 報(bào)銷人應(yīng)根據(jù)公司政策報(bào)銷費(fèi)用。 All tax invoices related to the trip must be pasted properly by the claimant for submission 與出差相關(guān)的發(fā)票應(yīng)整齊粘貼好。 Finance Dept. will check the contents of the report and ensure the

10、supporting match with the claimed amount and then prepare the cash 財(cái)務(wù)部應(yīng)核對報(bào)銷明細(xì)表內(nèi)容，確保票據(jù)與金額相符后準(zhǔn)備現(xiàn)金。 An Expenses Claim shall be submitted within 3 working days of return from the trip. 報(bào)銷明細(xì)單應(yīng)該在出差歸來三個(gè)工作日內(nèi)提交。3. Settlement of Expense Claim出差費(fèi)用結(jié)算 The expenses amount must be set off against the advance amoun

11、t immediately after every trip. 每次出差歸來后應(yīng)及時(shí)核銷費(fèi)用，歸還借款。 Finance Department is responsible for updating the traveling expenses records 財(cái)務(wù)部負(fù)責(zé)及時(shí)更新出差花費(fèi)記錄。 Before expenses reimbursement should signed by Finance Controller and GM. 費(fèi)用報(bào)銷前須經(jīng)財(cái)務(wù)經(jīng)理與總經(jīng)理簽字4. Entertainment宴請 Entertainment is arranged ONLY when there

12、is a need 只有在必要時(shí)才可安排宴請 Sales relative entertainment approved by VGM, Others approved by GM.銷售相關(guān)宴請須經(jīng)主管銷售副總批準(zhǔn)，其他須經(jīng)總經(jīng)理批準(zhǔn)。5. Travel expenses standard 差旅費(fèi)標(biāo)準(zhǔn)Employees should make every effort to minimize travel expenses wherever possible. Meal allowance is for employee on travel（one-day trip is not includ

13、e） the distribution is 20% for breakfast, 40% for lunch, 40% for dinner, but if entertainment is arranged during the time, all the relevant meal allowance will be cancelled, the payment is based on the actual expenses with official invoice under the limitation. The travel guidelines for the company

14、are described below:員工應(yīng)盡量節(jié)約出差費(fèi)用，餐補(bǔ)是對因公出差的員工的補(bǔ)助（當(dāng)日往返無餐補(bǔ)），具體分配為：早餐占餐補(bǔ)的20%，午餐占餐補(bǔ)的40%，晚餐占餐補(bǔ)的40%若有招待宴請，則取消所有相關(guān)餐補(bǔ)，所有補(bǔ)助憑正式發(fā)票按規(guī)定標(biāo)準(zhǔn)報(bào)銷。具體標(biāo)準(zhǔn)如下： 總經(jīng)理GM副總VGM經(jīng)理Manager專家Specialist主任Director其他Others業(yè)務(wù)員Salesman住宿Accommodation直轄市Municipality400-800350-700300300200200省會(huì)provincial capital300-700250-600200200150150市縣Cit

15、y200-600200-500150150120120其他Others80餐費(fèi)/Meal直轄市Municipality10010080807070市縣City808060606060其他Others50電話費(fèi)Communication fees每月Per Month40040020030010050300交通補(bǔ)助Trans. Allowance有車With Vehicle2000無車Without Vehicle1500午餐/Lunch每出勤日Per attendance Day131313131313Office Supplies Purchasing Policy and Procedur

16、e辦公用品采購政策與程序PolicyIt is the company policy that all office supplies purchasing must follow the proper procedure.公司的政策是任何辦公用品的采購必須遵循一定的程序。Purpose目的To achieve effective cost control為了達(dá)到有效的成本控制Procedures程序1. Nobody is allowed to purchase any office supply without prior approval.未獲批準(zhǔn)前，任何人不得擅自購買辦公用品。2. P

17、urchase Order needs to be filled out before any purchasing.在購買辦公用品前需要填寫請購單。3. For item with a unit price of RMB 2000 or more, three quotations are to be obtained for comparison purposes. 價(jià)值2000元以上的物品，需獲取三個(gè)報(bào)價(jià)以便比較。4. Department Heads signature is needed before the Purchase Order is submitted.申購單上必須有部門經(jīng)理的簽字。5. After GM approval, the Purchase Order will be circulated to HR & Admin Department for their furth