外貿(mào)函電unit 7分享資料

1、1Unit 7 Acceptance and Confirmation接受與確認大連理工大學(xué)電子音像出版社世紀商務(wù)英語 外貿(mào)函電2Basic Knowledge ConcernedLetter-writing GuideOther Commonly Used Expressions and Sentences Sample Letters Practical Training Part One Part Two Part Three Part Four Part FiveContents3Part One An acceptance is a fact that the buyers or s

2、ellers agree completely to all the terms and conditions in an offer ( or a counter offer as a new offer ). If the offer is a firm-offer, a deal is concluded after acceptance. If the offer is a non-firm-offer, a deal is not concluded until the acceptance is confirmed by the buyers or sellers. In a le

3、tter for acceptance or confirmation, all the necessary terms and conditions may need a further confirmation or check from both sides.1. Acceptance and Confirmation 4Part OneThank the senders for their offers, counter-offers or acceptance.Declare that you accept the offer or confirm the acceptance fr

4、om the senders. State that you would like to conclude business with the senders according to the terms and conditions agreed upon (listing all the terms and conditions agreed upon in detail). State that you have enclosed an Order Form / Contract / Sales Confirmation, asking for the returning of one

5、copy duly signed for your file. (It may be not necessary however if a signed copy is not needed) Express your hope that the transaction would be conducted smoothly and successfully, and that business would be expanded in the future. 2. The main contents of an acceptance/confirmation letter 5Part Two

6、Steps / Contents Typical ExpressionsFor letters concerning ordersFor letters concerning orders1. Expressing your thanks for order, offer, counter-offer or acceptance. We thank you for giving us a trial order/ offer/ counter-offer/ acceptance. (感謝你方的試訂單/報盤/還盤/接受。)See also previous units for all kinds

7、 of similar expressions .2. Declaring clearly that you accept the offer, counter-offer or confirm the acceptance We are pleased to accept the following order as per your fax of and ours of. (根據(jù)你方時候和我方時候的傳真，我們很高興接受以下訂單。)We confirm having purchased from you on the following terms and condition. (我們確認已

8、按下列條件向你方購買。) We are pleased to accept your offer and confirm this order with the following particulars: (我們很高興接受你們的報盤并對訂單確認如下：) 6Part TwoSteps / Contents Typical ExpressionsWe confirm that delivery will be made by as requested.(我們確認會按要求在之前履行交貨。) We have decided to accept your quotation of.（我們已經(jīng)決定按條件

9、接受你方報盤。） 3. Stating that you have enclosed an order form, a contract, or a Sales Confirmation. Or asking the receiver to prepare them. (It is not necessary the case, however). We have accepted your Order No. for and are sending you our Sales Confirmation No (我們已經(jīng)接受你方第號訂購的訂單，并隨函附上我方第號銷售確認書。) We confi

10、rm supply of at the price stated in your letter. Enclosed please find our Sales Contract No. in duplicate. (我們確認將按你方信中所提的價格提供。隨函附上我方第號銷售合同一式兩份，請查收。) 7Part TwoSteps / ContentsTypical ExpressionsPlease prepare the sales contract in both English and Chinese versions. (請準備中英兩種文字版本的銷售合同。) Will you please

11、 email the contract to us within the next week. (能否請你們在下周把合同通過電郵的形式發(fā)給我們。) 4. Expressing your expectation and hope.We sincerely hope that. (我們誠懇地希望) We are pleased to have finalized this business with you and expect that .(我們很高興這次能與貴公司達成交易，期待著)We trust that this initial order will lead to.(我們相信這次試訂將會

12、帶來)We appreciate your co-operation and look forward to.(謝謝你方的合作，并期待) See also previous units for all kinds of similar expressions8Part ThreeExpressionsaccept a/an offer/ order/ quotation 接受報盤/ 訂單/ 報價confirm an order；confirm your acceptance of 確認訂單；確認貴方對的接受confirm the supply ofat the prices stated in

13、 確認按中規(guī)定的價格供應(yīng)make confirmation by return for doing sth. 回信確認做某事finalize a transaction；conclude a business/transaction；get business done；come to a business / conclusion；come to terms;put a deal through；close a deal；reach an agreement；make a bargain 成交，達成協(xié)議initiate business with sb. 開始與某人的貿(mào)易initial ord

14、er 首次試定 do sth. as an exception 破例做某事make an exception；as an exceptional case 破例，作為一個例外result in；lead to 最終會；結(jié)果將會in duplicate；in two originals 一式兩份；原件兩份on the same terms and condition as before 按照以往的條件Sales Contract；Sales Confirmation 銷售合同；銷售確認書9Part ThreeTypical Sentences (1)Declaring clearly that

15、you accept the offer or counter offer, or confirm the acceptance. (清楚地表明你接受發(fā)盤、還盤或者清楚地表明你接受發(fā)盤、還盤或者確認接受的態(tài)度。確認接受的態(tài)度。)In reply, we confirm to sell you 7000 tons of cement on the following terms and conditions. As a token of friendship, we accept, as an exception, your counter-offer for 5,000 pairs of le

16、ather shoes at $26 per pair. We now confirm our acceptance of your offer of USD 3.50 per set CIF Guangzhou. We are pleased to confirm your order No. BTS-001of 16th April for cotton shirts and welcome you as one of our customers. We are pleased to confirm having concluded with you a transaction of 30

17、0 units of electric mowers. We assure you of the punctual execution of your order. We have been able to confirm the following order with you at your revised price.10Part ThreeTypical Sentences (2)(7) It is only in view of our long established business relationship that we accept yourcounter-offer fo

18、r ladies clothing. (8) Although your price is below our level, we accept, as an exception, your order with a view to initiating business with you and confirm having placed an order with you for 1,500 tons of soybeans.(9) Taking the Quality into consideration, we accept your offer although your price

19、 is somewhat higher than those of other manufacturers.(10)Though our negotiations have been lengthy and on-and-off, we are finally pleased to confirm reaching a satisfactory agreement for the above-mentioned goods.2. Stating that you have enclosed an order form, a contract or a sales confirmation, o

20、r asking the addressee to prepare the relevant papers. (說明你附上了訂單、合同或者銷售確認書，或者要求對方準備相關(guān)文本。說明你附上了訂單、合同或者銷售確認書，或者要求對方準備相關(guān)文本。)(1)We confirm having purchased from you ladiess shirts, for which a confirmation of order enclosed for your reference. 11Part ThreeTypical Sentences (3)(2) Enclosed is our Sales C

21、ontract No. BS-043in duplicate in which please countersign and return one copy to us for our file. (See more similar expressions in next unit Order and Contract )3. Expressing your hope and expectation of friendly business relations in the future. （表達你期待將來雙方友好貿(mào)易關(guān)系的希望）（表達你期待將來雙方友好貿(mào)易關(guān)系的希望）(1)We sincer

22、ely hope that this transaction will be an initial one of many to our mutual advantage. (2) We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.(3) We hope this initial deal will result in future transactions between us. (4) A good

23、beginning makes a good ending. We hope that from now on we will enjoy business relations that are profitable to both of us. (5) We trust the current business is only the beginning of a series of transactions in the future. We look forward to receiving further orders from you.(6) We thank you very mu

24、ch for your initial order and hope that this may be the beginning of long and friendly relations between us. 12Part Four Sample 1 (1)The Buyer Accepting An offer Macdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USATel:1206-3456789 Fax: 1206-2345678 E-amil: May 17, 2010 Wang JieGuangdong Text

25、iles Products Import & Export Corporation123 Dongfeng Road,Guangzhou, China Dear Ms. Wang,Thank you for your letter of May 13, 2010 concerning our order for T-shirts. We are pleased to accept your offer and confirm this order with the following particulars1:Commodity: T-shirt13Part Four Sample 1

26、 (2)Price: USD 80 per dozen CFR SeattleSpecification: S, M, and L equally assorted2 Quantity: 2000 dozensPacking: half a dozen packed in a cardboard box, six dozens to a carton Payment: by irrevocable L/C at sightDelivery: within 50 days after receipt of the covering L/CInsurance: to be covered3 by

27、the buyerPlease prepare the sales contract in both English and Chinese versions. After signing the contract we will apply for the issuing4 of the L/C in your favor5 and trust you would receive it soon.We hope this initial deal will result in future transactions between us. Your quick answer will be

28、appreciated.Yours Sincerely,John SmithJohn SmithManager of Import Department 14Notes返回Sample 1particulars n. 細節(jié)，詳細的情況（一般用復(fù)數(shù)形式）in particular 特別，尤其assorted adj. 各式各樣的，搭配好的cover v. 投保issue 開立in your favor 以貴方為受益人15Part FourGuangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangz

29、hou, China TelFax:E-amil: gdmmYJuly 25, 2010 Mr. John SmithMacdonal & Evans Co., Ltd.58 Lawton Street, Londen, UKDear Mr. Smith, We have received your letter of July 20th, 2010 informing us that you have accepted our offer. Thank you very much.In reply, we confirm to

30、sell you 200 boxes of steel screws on the following terms and conditions1.The Seller Confirming an Acceptance Sample 2 (1) 16Part FourPrice: USD 300 per box FOB GuangzhouQuantity: 200 boxesPacking: loose2 in boxes of 5kg netShipment: to be effected from Guangzhou to London before September 30th, 201

31、0Payment: by confirmed irrevocable letter of credit payable by draft at sight to be opened at least 30 days before the time of shipment.We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.Yours faithfully,Zeng YongZeng Yong Sample

32、2 (2) 17Notes返回Sample 2terms and conditions 交易條件，合同條款loose 這里指“散裝的”18Part FourMacdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USATel:1206-3456789 Fax: 1206-2345678 E-amil: May 28, 2010 Mr. Zeng YongGuangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangzhou, China De

33、ar Mr. Zeng,We thank you for your letter of May 23rd, 2010 giving us a counter-offer for 2000 sets of tools. Sample 3 (1) The Seller Accepting A Counter-offer 19Part FourAlthough your price is below our level, we have finally decided to accept your counter-offer of USD 3.50 per set CIF Guangzhou wit

34、h a view of initiating1 our business with you at an early date.In addition, we would like to make the following details for your confirmation.Packing: in cartons2Insurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk3We are waiting for your confirmation

35、by return.Sincerely yours, Daniel CraigDaniel CraigSample 3 (2) 20Notes返回Sample 31. initiate v. 開始，著手 initial adj. 首次的，初期的2. in carton 用紙箱裝3. to be covered by the seller for 110% of the invoice value against All Risk & War Risk. 由賣方按發(fā)票金額的110%投保一切險和戰(zhàn)爭險。21Part FourGuangdong Metal and Mineral Impor

36、t and Export Corporation123 Huanshi Road,Guangzhou, China TelFax:E-amil: gdmmYJune 1, 2010 Mr. Daniel Craig,Macdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USADear Craig, We hereby confirm having placed with you an order for 2000 sets of tools, subject to the ter

37、ms stated below:Sample 4 (1)A Reply to Sample 3 (The Buyers confirmation) 22Part FourPrice: USD 3.50 per set CIF Guangzhou Quantity: 2000 setsPacking: in cartonsInsurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk.Shipment: prompt shipment1, sailing di

38、rect to port of destination, transshipment allowed2.Payment: confirmed irrevocable letter of credit payable by draft at sight Enclosed please find our order Number 123.Yours sincerely,Zeng YongZeng Yong Sample 4 (2)23Notes返回Sample 41. prompt shipment 立即裝運2. transshipment allowed 允許轉(zhuǎn)船24Part Five1. Pu

39、t the following English into Chinese. (1)Beginning Training開始與某人的貿(mào)易(1) initiate business with sb. (2) place a trial order with sb. 向試訂貨(3) in two originals 原件兩份(4) confirm your acceptance of 確定貴方對的接受(5) terms and conditions 交易條件，合同條款25Part Five1. Put the following English into Chinese. (2)最終會；結(jié)果將會(6

40、) result in/ lead to (7) confirm supply of at the prices stated in 確定按中規(guī)定的價格供應(yīng)(8) subject to 按；以為條件(9) Thank you very much for your letter of June 5 with the patterns and price list. We have made our choice and take pleasure in enclosing our Order No. 342. 6月5日函及款式樣品和價目單均受到，謝謝。我們以選妥，現(xiàn)隨附第342號訂單。26Par

41、t Five1. Put the following English into Chinese. (3)我已接受你方85號訂單購買1002號印花布10萬碼。請告顏色搭配并按合同規(guī)定開立以我方為受益人的有關(guān)信用證。(10) We confirm having accepted your Order No.85 for 100,000 yards of Printed Cotton, Art. No.1002. Please let us know the color assortment and open the covering L/C in our favour in accordance

42、with the contract stipulations.(11) For a trial sale, we would like to order 200 sets of your products. A good beginning makes a good ending, we hope that from now on we shall enjoy a business relation profitable to both of us.我方愿試訂購200臺你方產(chǎn)品?！傲己玫拈_端意味著良好的結(jié)束”。我們希望從現(xiàn)在起，我們將有一個對雙方有益的貿(mào)易關(guān)系(12) We confirm h

43、aving accepted your order for 5 MT Dried Chilies, new crop, at STG80 per MT CIF London for shipment in October. 我方確認接受你方訂購5公噸新椒干，每公噸CIF倫敦價80英鎊，10月裝船。27Part Five1. Put the following English into Chinese. (4)我們認為質(zhì)量與價格都令人滿意。很高興向你們訂購下列貨物。(13) We find both the quality and price are satisfactory and are p

44、leased to place an order with you for the following goods. (14) We have succeeded in putting through the deal of 30 tons of garlic. The conclusion of the deal is certainly not the ending. It is only the beginning, and a good one, of long and friendly business relations between us. 我們成功地達到了30噸大蒜的交易。這

45、筆交易的達成肯定不是一個結(jié)束它僅僅是一個開端，一個我們之間良好的、長期友好的貿(mào)易關(guān)系的開端。(15) We accept the order and shall arrange delivery as soon as possible.我方接受該項訂單，并會盡早安排發(fā)貨。28Part Five2. Read the following letters and choose the best one from the given answers for the missing prepositions.to; at; of; with; in; on; for; from; onto; into

46、; by； withinLetter 1Dear Madam or Sir:We wish to refer(1) the recent exchange of faxes and are pleased to confirm having concluded(2) you a transaction of 30 metric tons(3) groundnut kernels. Enclosed is our Sales Contract No. 345(4) duplicate which we request that you please countersign and return

47、one copy to us(5) our file. We trust you will open the relevant L/C at an early date.As regards your requirement for Green Beans, we are working on this issue and will manage to let you have an offer some time next week.Yours sincerely, to_with_of_in_for_29Part Fiveto; at; of; with; in; on; for; fro

48、m; onto; into; byLetter 2Dear Sirs,We are pleased to have placed(1) you an order(2) 300 metric tons of Groundnut Oil. Our order sheet is enclosed and the relative credit will be opened within the next few days.Our buyers have agreed to allow partial shipments(3) this order, which will enable you to

49、make shipment(4) the three months from April to June. We would appreciate it very much if you could try to make shipment in 3 monthly equal lots.It might interest you to know that all our buyers are among the leading dealers(5) edible oils in this district. It is very likely that they might duplicat

50、e their order before the month is out.Your close cooperation will be highly appreciated.Sincerely yours, with_for_for_within_of_30Part FiveIntermediate Training1. Put the following Chinese into English. (1)finalize a transaction/put the deal through/close the deal/conclude a business/come to the con

51、clusion/come to term/reached an agreement(1)達成交易/協(xié)議 (2)接受報盤/ 訂單/ 報價 accept an offer/an order/a quotation(3)供某人存檔 for ones file(4)破例做某事 do sth.as an exception31Part Five1. Put the following Chinese into English. (2)confirm the following order/to confirm an order(5)確認下述訂單/確認訂單 (6)首次試定 initial order(7)

52、回信確認做某事 make confirmation by return for doing sth.(8)按照以往的條件 on the same terms and condition as before(9)貴方條款令人滿意，現(xiàn)隨附訂單一紙。 Your terms are satisfactory and we enclose an order.32Part Five1. Put the following Chinese into English. (3)Enclosed is our order for 300 sets of Transistor Radios T432.We are

53、glad to have finalized/put through/closed/concluded this transaction/business with you.(10)隨函附上我方所訂300臺T432型晶體管收音機的訂單。很高興和你們達 成了這筆交易。 (11)關(guān)于你我之間近幾個星期的往來電報，現(xiàn)很高興地確認與你們達成如下交易。 (12)我們很高興確認以下試單： We refer to the telegrams exchanged between us in the last few weeks,and are p;eased to confirm having finaliz

54、ed the following trial order:We have the pleasure of confirmin the following trial order:33Part Five1. Put the following Chinese into English. (4)Although your price is below our level,we accept,as an exception,your order with a view to initiating business with you.(13)盡管你方價格低于我方報價，為了啟動我們之間的業(yè)務(wù)，我們還是破

55、例接受你 方訂貨。 (14)經(jīng)雙方的傳真往來，現(xiàn)欲確認向貴公司訂購虎頭牌手電筒6,000箱。 我們希望這第一筆業(yè)務(wù)將拓展貴我雙方進一步的業(yè)務(wù)往來。As a result of our recent exchange of faxes,we wish to confirm our purchase from you of 6,000casesof Tigerhead flash lights.We hopethat the initial transaction will pave the way for our further business.(15)此系試銷定單，請先發(fā)來35臺，以便開發(fā)市

56、場。若暢銷，隨后必有較大 數(shù)量訂單。 This is a trial order.Please send us 35 sete only so that we may tapthe market.If successful,we will give you larger orders in the future.34Part Five2. Supply the missing words in the blanks of the following letter. The first letters are given.Dear sirs, We are pleased to receive

57、your (1)o of September 5th, 2010 for Shanghai printed pure silk and welcome you as one of our(2)c . We(3)c supply of the Shanghai printed pure silk at the prices(4)s in your letter and are arranging for(5)s next week on s. s. Dongfeng. When the goods reach you, we feel confident that you will be completely(6)s with them.As you may not be aware of the wide(7)r of goods we deal in, we are(8)e a copy of our(9)c and hope that our handling of your first order with us will lead to(10)f business between us and mark the beginning of a happy working relationship.Yours sincerely, rder_ustomers