如何做好一名采購員（How to be a buyer）

1、如何做好一名采購員How to be a buyerFirst, the main points of procurementProcurement is to serve the production, and its task is to provide the lowest cost of procurement to meet the quality, quantity, delivery of the three major conditions of raw materials and auxiliary materials.1, buy what, how much to buy

2、: make annual and monthly procurement plan, the preparation of procurement budget, reported to the higher authorities approved the implementation.2, when to buy, what to buy frequency: master the production capacity of the company and all kinds of goods and materials supply leadtime, confirm the min

3、imum inventory of various materials and reasonable, which can guarantee the production and inventory capital minimization.3, who buy: from the price, quality, support capacity, delivery and so on several aspects of inspection, select the appropriate supplier, and pay attention to avoid exclusive sup

4、ply situation.4, at what price: through parity, bidding and other means to confirm reasonable purchase price. If the price is confirmed by negotiation, then the cost structure of the supplier needs to be understood.5, procurement internal control system: according to the function division of labor a

5、nd mutual restriction principle, formulate a set of procurement system to eliminate fraud.Two work as a purchasing managerNormally, the purchasing manager is not the specific executor of the day-to-day procurement. He is not a buyer. He does more work than the buyer and takes on the job of purchasin

6、g management. So the work is to determine and adjust the direction and focus of procurement departments; determine the procurement principles and procedures and inspection and supervision; procurement personnel assessment; to ensure a good working atmosphere; to improve the overall performance of th

7、e Department responsible for the communication and coordination between departments.1, confirm and adjust the purchasing departments work direction and key pointThe purchasing managers generally do not need to do specific purchasing things, so I will take a considerable part of the time for the gras

8、p of the market, pay attention to the new changes and trends in the procurement of goods market, including price trends, new suppliers, new technology and the emergence of new products etc. For example, the first quarter is the rise in raw materials prices, I will adjust the focus of the Department

9、is the procurement price, price increases do not go up or less. The two quarter was down, and the sector focused on negotiating price cuts. For example, due to the quality requirements of the increase, the three quarter of the purchasing staff is focused on the quality of delivery orders, rather tha

10、n focus on the price, nor is it necessary to broaden the procurement channels. According to the need of a month or even every week to open such a procurement meeting, the market situation and direction of the work and the buyer exchanges, let you understand the buyer focus and direction of their wor

11、k, to guide the work of the buyer.2. Determine the principles and procedures of purchasing and check and superviseIn plain terms, its a rule. The procurement work, under what circumstances how to deal with, what procedures should be taken, the flow of each module is like?. After approval of these re

12、ports, they should also check, supervise and ensure the implementation of these systems and procedures.Please refer to the internal control process of purchasing.3. Assessment of purchasing personnelAs buyers are specific managers, the effect of their work has a direct impact on the performance of p

13、rocurement. Therefore, the need for assessment of purchasing personnel Jiangyoufalie, to mobilize their enthusiasm, eliminate the dawdle of thought. This requires the companys wage system to provide appropriate support and take out part of the salary as a monthly or quarterly bonus. Particular atten

14、tion should be paid to purchasing, inventory, fund occupancy and turnover rate indicators.Before the examination, each buyer should be clearly aware of his tasks, what his expectations are, what kind of goals he will achieve and how to achieve them. In the process, support should be given to them. A

15、nd after the assessment, the process of examination should be transparent, to talk to every purchase. Analyze the causes of good or bad, and propose improvements.In addition, if possible, can carry out rotation, one to prevent occupational fraud, and let everyone familiar with others jobs to prevent

16、 accidental personnel turnover, to reduce dependence on the individual.4. Ensure the good working atmosphere of the DepartmentThe atmosphere of work is important to the efficiency and effectiveness of the work. The Department of some bad signs should be promptly eliminated, so as to avoid the bad se

17、ctor punishment an evil member of the herd, the atmosphere. For the phenomenon of insufficient sense of responsibility, we should set up a good example and criticize the staff who are not performing well so as to turn back the ethos of the department. So that everyone can do a good job as the first

18、priority.5. Responsible for department overall performanceMain indicators include: timely delivery rate, inventory turnover, cost reduction, target completion and so on.6. Coordinate and communicate with other departmentsIncluding the quality control departments inspection, the finance departments p

19、ayment, the production departments production change, the warehouse storage and so on.Three, purchasing requirements:1., the procurement operations should be very careful, due to mistakes in the work caused by the companys major economic losses, procurement is to bear all the responsibility, so do a

20、nythingThere is no such thing as casual.2., any business dealings with suppliers must be clearly communicated before the event, and the relevant information in a timely manner with the business communication, is strictly prohibited unilateral operations.3., procurement in the reception of suppliers,

21、 to speak politely, to have a good image, when talking with each other, the mind should be flexible, do not know, as far as possible to tell each other, and so on, clearReply again, the company other things as far as possible less talk, find the topic key talk, visiting time as far as possible in 10

22、 to fifteen minutes, talking time is long, will delay yourselfThe work of the day is very busy, and know how to make good use of time4., procurement is a certain temptation, we must not lose ourselves, do not accept supplier rebates or gifts (if any to the superior to do processing), so right for yo

23、uThe company is not good, then will harm yourself5., get along with the supplier, should treat equally, do not think oneself is the customer is great, so there is no way to establish good relationship with suppliers6., the purchase of the company can not open the purchase list without permission, to

24、 buy their own materials required, or to help others purchase materials, it is illegal to do so, any purchase order mustThe procurement shall be made by the approval of the higher authorities7. all new suppliers should be evaluated jointly by quality control, engineering or production departments. A

25、fter approval by higher authorities, raw materials can be purchased and qualified supplier files shall be establishedSupplier survey form and supplier evaluation form,.8. warehouse monthly inventory should be carried out, procurement will inform suppliers to stop delivery, emergency materials and pr

26、ocurement communication, before delivery, and according to warehouse requirementsChange delivery date of delivery order9., after receiving the quality control department IQC incoming inspection and inspection report unqualified, the procurement of understanding of the situation (if the selection of

27、the work hours and damage to the materialWrite clearly and accept all costs from suppliers) fax to suppliers and track results and issue debit information to financial deductions10., procurement in the operation of the difficulties encountered, we should immediately tell the superior to deal with, d

28、o not wait until no way to deal with, and then tell the superior, this will affect the delivery period, caused to the companyLoss11. samples provided by the supplier, the buyer should first record in the sample registration list, and then to the relevant engineers to confirm, the results replied to

29、the supplier,Let suppliers provide relevant materials, parts confirmation, need four copies, engineering, procurement, quality control, supplier each file12. price quotations from suppliers. We should know the lowest price of the raw materials in order to know how to reduce the price. The buyer shou

30、ld work with other buyers and companyUnderstand the lowest price of materials. The supplier shall be provided with relevant quotations, materials and cost analysis sheet13. preparation of raw material procurement has no power, need to prepare materials or arrange inventory, must be PMC written notic

31、e and approval of superior material.14. the supplier in the offer, there are three ways: (1), can transfer the price (2) open value-added tax (note is how many points). (3),Dont turn without open stamps (ordinary receipt). The above situation must be clearly stated on the quotation, in case the unpl

32、easant dispute happened afterwards15., the procurement process is a very tense process, and sometimes will be executed while doing documents, because this is external work, remember to make the document clear, otherwiseThe loss of the companys interests16. if the goods are sent directly to the custo

33、mer from the supplier as a matter of time and urgency, the purchaser must agree with the warehouse, quality control and business and obtain the superiors positionThe approval shall be made, and no later than second days later, the quantity of the shipment shall be notified to the relevant sales representative, and the purchaser shall minimize the operation of such