供應(yīng)商選擇和管理程序-中英文對(duì)照

1、供應(yīng)商選擇和管理程序-中英文對(duì)照 供應(yīng)商選擇和管理程序- - 中英文對(duì)照 2 2 ： 日期： date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 3 3 of 18 supplier selection and management procedure 供應(yīng)商選擇和管理程序 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued b

2、y: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 4 4 of 18 audit and approval 審核及批準(zhǔn) audit and approval 審核及批準(zhǔn) signature 簽 字 date 日 期 remark 備 注 general manager 總經(jīng)理 production dept 制造部 rd dept. 產(chǎn)品開發(fā)部 quality dept. 質(zhì)量部 purchasing dept. 采購(gòu)部 finance dept. 財(cái)務(wù)部

3、hr dept. 人力資源部 sales dept. 銷售部 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 5 5 of 18 1 purpose 目的： ： to define the methodology to select, assess, approve new suppliers and manage supplier to ensure unifo

4、rmity across the group and that all purchased product conforms to the purchase requirements of naili. 定義如何選擇、評(píng)估、批準(zhǔn)和管理供應(yīng)商。 2 scope 范圍： all parts and services contribute to products that sold to customers including raw material, subcontracting parts, services and other products. 所有作用于銷售給客戶產(chǎn)品的原材料、零部件和服

5、務(wù)，包括外包合同、零件、服務(wù)和其他的產(chǎn)品。 3 definition 定義： none 無(wú) 4. responsibility 職責(zé): purchasing department is responsible for sourcing, preliminarily assessing, recommending, auditing, manage new suppliers and steer price determination. 采購(gòu)部負(fù)責(zé)尋找,初評(píng),推薦,審核,管理供應(yīng)商及跟進(jìn)價(jià)格確認(rèn)流程。 rd department is responsible for audit new supp

6、liers to confirm their technical capability. 產(chǎn)品開發(fā)部負(fù)責(zé)審核新供應(yīng)商以確認(rèn)其技術(shù)能力. quality department is responsible for preliminarily assessing, audit new suppliers to confirm their quality assurance capability and incoming control。 質(zhì)量部負(fù)責(zé)初評(píng),審核新供應(yīng)商,確認(rèn)其品質(zhì)保證能力及來(lái)料控制. 5. procedure 內(nèi)容: 5.1 new supplier development 5.1.

7、1 sourcing for new supplier 尋找新供應(yīng)商 purchasing department gets purchasing request and needs for new supplier. all departments can request a need. 采購(gòu)部得到采購(gòu)需求，需要發(fā)展新供應(yīng)商。公司任何部門都可以提出采購(gòu)需求。 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件

8、編號(hào) ： ver . no./ 版本號(hào)：1.0 page 6 6 of 18 purchasing department searches supplier through current supply base, internet, exhibition and other channels according to knowledge、 information and need specification from request department. 采購(gòu)部根據(jù)需求部門的信息要求開始尋找供應(yīng)商?？赏ㄟ^(guò)現(xiàn)有供應(yīng)商、網(wǎng)絡(luò)、會(huì)展等各種渠道尋找新供應(yīng)商。 pur

9、chasing department contacts the supplier and makes a preliminary assessment. 采購(gòu)部聯(lián)系發(fā)現(xiàn)的供應(yīng)商并對(duì)其做初步評(píng)估。 it goes to the next step if supplier is feasible. otherwise return to . other department can also recommend potential supplier to purchasing department. 如果經(jīng)初評(píng)合格，進(jìn)入下一步評(píng)估流程。否則返回 ，重新尋

10、找供應(yīng)商。其他部門也可以推薦潛在供應(yīng)商到采購(gòu)部。 5.1.2 potential supplier assessment 潛在供應(yīng)商評(píng)估 purchasing department sends "supplier questionnaire' and nda to supplier. 采購(gòu)部給供應(yīng)商發(fā)"供應(yīng)商調(diào)查表'和保密協(xié)議。 purchasing department send specification, information and rfq to supplier after receiving nda. 采購(gòu)部收到

11、保密協(xié)議后將產(chǎn)品規(guī)格參數(shù)或信息和詢價(jià)單發(fā)給供應(yīng)商。 purchasing department, quality department and rd department assess supplier by feed backed supplier questionnaire. 采購(gòu)部、質(zhì)量部和產(chǎn)品開發(fā)部通過(guò)供應(yīng)商的調(diào)查問(wèn)卷反饋進(jìn)行初步評(píng)估。 after review of the questionnaire, the supplier is described (if ok) as potential .otherwise return to

12、 對(duì)供應(yīng)商的調(diào)查問(wèn)卷進(jìn)行討論后，如果認(rèn)為合格后，則把供應(yīng)商定義為潛在供應(yīng)商。否則返回 重新尋找供應(yīng)商。 5.1.3 decision to audit or place a sample order on the potential supplier. 決定現(xiàn)場(chǎng)審核考察或無(wú)需審核考察而直接下樣品訂單給潛在供應(yīng)商。 decision to audit, visit or order without audit or visit by purchasing department, quality department and rd department togeth

13、er. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 7 7 of 18 采購(gòu)部、質(zhì)量部和產(chǎn)品開發(fā)部討論確定供應(yīng)商是否需要現(xiàn)場(chǎng)審核考察或無(wú)需審 核 考察而直接下樣品采購(gòu)訂單。 it goes to 5.1.4 if decision is to audit supplier. it goes to 5.1.5 if decision placin

14、g sample order without audit. decisions shall be recorded on the "new supplier evaluation sheet'. 如果決定審核供應(yīng)商則執(zhí)行 5.1.4,如果決定不用審核直接樣品采購(gòu)訂單則執(zhí)行 5.1.5,結(jié)論應(yīng)在"新供應(yīng)商評(píng)估表'中記錄。 5.1.4 audit to the potential supplier 審核潛在供應(yīng)商 an "audit' is normally carried out by quality department a

15、nd with purchasing department and rd or other function involved. quality department passes audit check list and purpose to supplier before an audit is carried out. 現(xiàn)場(chǎng)審核通常是由質(zhì)量部主導(dǎo)，采購(gòu)部、開發(fā)部或其他部門共同參與的。現(xiàn)場(chǎng)審核之前質(zhì)量部會(huì)發(fā)給供應(yīng)商審核清單和審核目的。 purchasing department, quality department and rd department organize a

16、 team that who will attend the audit. （if possible, other function need involve） 采購(gòu)部、質(zhì)量部和開發(fā)部確定審核小組成員。（如果需要其他部門也可參與） with reserved auditors make a plan of audit. purchasing department confirm the audit date to supplier. 采購(gòu)部與指定審核人員制定審核或考察計(jì)劃，并和供應(yīng)商確認(rèn)審核日期。 carry out audit and complete aud

17、it report according to "supplier audit check list'. auditor from quality department collect information from the audit team ,draft "supplier audit report ", issue "supplier corrective action plan' if need and follow up。 if audit team decides to eliminate then need not fol

18、low up . 根據(jù)供應(yīng)商考查目錄實(shí)施供應(yīng)商現(xiàn)場(chǎng)審核。由質(zhì)量部收集審查小組信息，起草供應(yīng)商審核報(bào)告，如需要由采購(gòu)部發(fā)布供應(yīng)商整改計(jì)劃并進(jìn)行跟蹤。如果審核小組決定淘汰該供應(yīng)商則不必再跟蹤。 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 8 8 of 18 the supplier is described as reserved supplier

19、 if audit passed. the supplier instigated corrective actions return to if it is not passing. 通過(guò)審核的供應(yīng)商將作為保留供應(yīng)商進(jìn)入后面的流程。沒(méi)有通過(guò)審核的供應(yīng)商必須進(jìn)行限期整改，整改不通過(guò)則回到 重新尋找供應(yīng)商。 5.1.5 sample order of a product or service to the reserved supplier 向保留供應(yīng)商采購(gòu)產(chǎn)品或服務(wù) order samples from supplier（with or with

20、out preliminary audit or visit）. the quantity of samples is decided by rd department and quality department. 向供應(yīng)商下單采購(gòu)樣品（不管是否進(jìn)行過(guò)審核或考察）。樣品數(shù)量由產(chǎn)品開發(fā)部門和質(zhì)量部門共同決定。 supplier produces samples. 供應(yīng)商生產(chǎn)樣品。 checking and validation of the purchased samples by quality engineer and rd department. ther

21、e are two kinds of methods to inspect product：inwards inspection qualification testing and validate inspection report carried out by supplier. 供應(yīng)商送樣后，樣品檢驗(yàn)由質(zhì)量工程師和開發(fā)部共同完成。有兩種檢驗(yàn)方式：一種是根據(jù)公司的規(guī)格要求進(jìn)行內(nèi)部檢驗(yàn)和測(cè)試；另一種是根據(jù)供應(yīng)商提供的檢驗(yàn)標(biāo)準(zhǔn)及檢驗(yàn)報(bào)告進(jìn)行復(fù)檢。 supplier is approved if samples are qualified. then complete new s

22、upplier evaluation sheet. supplier must carry out corrective action, remake samples and procedure if the samples are failed. if the second samples are failed again, the supplier would be canceled. 如果樣品通過(guò)檢驗(yàn)合格，供應(yīng)商則被批準(zhǔn)為合格供應(yīng)商。完成新供應(yīng)商評(píng)估表。如果樣品不合格，供應(yīng)商必須拿出改善措施并重做樣品；如果二次送樣還不合格，本次供應(yīng)商將被淘汰。 finance depar

23、tment set up supplier information in kis system according to supplier information form and new supplier approval sheet. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 9 9 of 18 供應(yīng)商被批準(zhǔn)后，財(cái)務(wù)部根據(jù)供應(yīng)商信息表及新供應(yīng)商批準(zhǔn)表把供

24、應(yīng)商信息建立到金蝶系統(tǒng)中. 5.2 material classification 物料 分類 material is classified is according to effect from material provided by suppliers on final product. 原材料依供應(yīng)商所供應(yīng)的材料的性能對(duì)成品的影響嚴(yán)重程度進(jìn)行劃分等級(jí)： a) type a important function components: components affect key function and quality of final product directly. such as

25、 motor, temperature switch, temperature sensor, thermostatic bulb, pressure switch,pressure sensor, controller, cooler, sealing ring, oil filter cartridge, filter element, air filter , etc. a 類對(duì)產(chǎn)品的性能及品質(zhì)有直接重大影響的原材料。如：電機(jī)、溫度開關(guān)、溫度傳感器、溫控閥芯、壓力開關(guān)、壓力傳感器、控制器、冷卻器、軸封、油濾芯、油分芯、空濾芯等 b) type b common function comp

26、onent or important non-function components. components affect common function and quality of final product. such as steel, stamping parts, electronic parts, carton box, pallet, water tank, standard parts, etc. b 類對(duì)產(chǎn)品性能和品質(zhì)較大影響的原材料。如：鋼材、鈑金件、電子件、包裝箱、托盤、水箱、標(biāo)準(zhǔn)件等。 c) type ccommon and non-function componen

27、ts. all components except type a and type b. such as label, plastic bag, binding material, packing tape etc but not limited. c 類-除 a b 類以外的原材料，如：標(biāo)簽、塑料袋、纏繞膜、膠帶等但不僅限于此。 management strategic to all kinds of materials: 不同分類物料的采購(gòu)策略： level order frequency 訂單頻率 order qty. 訂貨數(shù)量 stock 庫(kù)存 a frequent 頻繁 less 較

28、少 short term 短期 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 10 of 18 b medium 適中 balance 適中 balance 適中 c less 很少 volume 大批量 long term 長(zhǎng)期 5.3 supplier rating 供應(yīng)商評(píng)價(jià) 5.3.1 purchasing department rate supplie

29、r performance by two items every quarter year as "reject rate' and "on time delivery'. details as below: 采購(gòu)部每季度就供應(yīng)商的退貨率和準(zhǔn)時(shí)交貨率兩方面進(jìn)行評(píng)價(jià)，具體內(nèi)容如下： 退貨率（iqc+ 生產(chǎn)線退貨數(shù)）/ 總收貨數(shù)*1,000,000 退貨率（reject rate ） 質(zhì)量得分(score) 備注 remark 500 100 各區(qū)間內(nèi) 按線性得分 2021 90 20210 60 =35000 0 交貨準(zhǔn)時(shí)率得分批次準(zhǔn)時(shí)得分之和/ 總批數(shù)*10

30、0 交貨時(shí)間(otd) 批次準(zhǔn)時(shí)得分 (score by batch) 提前 0-5 天 (0-5days early) 1 提前 6-10 天 (6-10days early) 0.5 推遲 1-5 天 (1-5days delay) 0.5 其他 (others) 0 綜合季度業(yè)績(jī)得分( 質(zhì)量得分交期得分)/ 2 ； 若單項(xiàng)評(píng)為不合格，則季度綜合評(píng)價(jià)為不合格。 單項(xiàng)得分(signal score) 季度評(píng)定(quarterly score) 得分90 a-優(yōu)秀 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx

31、 checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 11 of 18 (good) 60得分90 b-一般 (normal) 得分60 c-差 (bad) 5.3.2 there are three level suppliers according to rating scores: 依據(jù)得分供應(yīng)商被分為 3 級(jí)： grade a. supplier score is more than and equal 80. a 級(jí): 大于等于 90 分的供應(yīng)商 grade b. supplier sc

32、ore is more than and equal 65,but less than 80 . b 級(jí): 小于 90 分，大于等于 60 分的供應(yīng)商. grade c. supplier score is less than 65. c 級(jí): 60 分以下的供應(yīng)商 5.3.3 supplier management method for three kinds of supplier 三種供應(yīng)商的管理辦法 grade a supplier can be used as before. a 級(jí)供應(yīng)商繼續(xù)使用。 grade b supplier can be used in future. qu

33、ality department must issue "supplier corrective action plan' and request suppliers close open issues in limitative time. b 級(jí)供應(yīng)商可以繼續(xù)使用，質(zhì)量部開出供應(yīng)商整改計(jì)劃要求其限期改善。 grade c supplier will be stopped in business. quality department issue "supplier corrective action plan' and request suppliers

34、 close open issues in limitative time. the supplier must be audited if it is necessary. the audit process is same with new supplier audit. supplier resumes business if it is qualified. supplier will be canceled if it is failed. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checke

35、d by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 12 of 18 c 級(jí)供應(yīng)商暫時(shí)停止供貨，質(zhì)量部開出供應(yīng)商整改計(jì)劃要求限期整改，視情況決定是否進(jìn)行現(xiàn)場(chǎng)審核，審核辦法和新供應(yīng)商相同。審核合格后恢復(fù)供貨。審核不合格的取消供貨資格。 purchasing department notifies supplier rating result. 評(píng)價(jià)結(jié)果要發(fā)送給供應(yīng)商。 5.4 supplier annual audit 供應(yīng)商年度審核 5.4.1 quality department make supplier

36、 annual audit plan according to supplier quality monthly report , component type of supplier and supplier order value. 質(zhì)量部根據(jù)質(zhì)量月報(bào)、是否為關(guān)鍵物料的供應(yīng)商、與供應(yīng)商的年交易額等制定供應(yīng)商的年度審核計(jì)劃。 5.4.2 audit process is same to new supplier audit. the purpose of annual audit is to ensure the supplier is qualified on quality contro

37、l, the capability of supply, cost reduction plan and implementation, or other findings. 具體的審核辦法同新供應(yīng)商審核辦法。年度審核的目的是確保供應(yīng)商在質(zhì)量控制、供應(yīng)能力，成本節(jié)約的計(jì)劃和執(zhí)行情況，或是否其他發(fā)現(xiàn)。 5.4.3the annual audit must be implemented to suppliers of a kind of materials, partial suppliers of b kind of materials which have quality defect rec

38、ord or delay record on supply. audit to suppliers of c kind of materials is not necessary but keep the audit plan and depend on defect record on quality or supply, and annual business amount (more than 100k rmb). 對(duì)于 a 類物料供應(yīng)商，年度審核計(jì)劃 必須執(zhí)行；對(duì)于有質(zhì)量不合格記錄或延的 遲交貨記錄的 b 類物料供應(yīng)商，年度審核計(jì)劃必須執(zhí)行；對(duì)于 c 類物料供應(yīng)商，保留年度審核的計(jì)劃但

39、不是必須執(zhí) 行，可以依據(jù)質(zhì)量和交貨的不合格記錄和年交過(guò) 易額確定是否執(zhí)行（如年交易額超過(guò) 10 萬(wàn)人民幣的）。 5.4.4 business is kept if supplier audit is passed. supplier will be canceled if supplier audit is failed. purchasing department issues supplier change application sheet. supplier will be blocked in kis system. purchasing department must develo

40、p new supplier. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 13 of 18 如判定為合格供應(yīng)商，生產(chǎn)可繼續(xù)下單采購(gòu)。如判定為不合格，則取消供應(yīng)商資格，由采購(gòu)部填寫供應(yīng)商變更申請(qǐng)，在金蝶系統(tǒng)內(nèi)對(duì)供應(yīng)商進(jìn)行凍結(jié)。并重新開發(fā)新的供應(yīng)商。 5.5 price maintenance 價(jià)格維護(hù) 5.5.1 purchasing department s

41、end rfq to supplier and get offer from supplier according to nailis specification or manufacturer p/n. normally purchasing should get more than 3 suppliers quotation if it is possible. 采購(gòu)部發(fā)給供應(yīng)商詢價(jià)單、公司的技術(shù)規(guī)格書或制造廠料號(hào)并在規(guī)定時(shí)間內(nèi)拿到報(bào)價(jià)。原則上，如果可能必須拿到 3 家以上報(bào)價(jià)。 5.5.2 purchasing department negotiate price with suppli

42、er according to payment term, yearly forecast and other business condition. 采購(gòu)部根據(jù)付款條件、年預(yù)計(jì)用量以及其他的商業(yè)條款和供應(yīng)商進(jìn)行議價(jià)。 5.5.3 purchasing department issue material cost/price application sheet if the price is reasonable. finance maintains the price and other relative information into kis system after approved

43、by purchasing manager and general manager. otherwise return to 5.5.1 or 5.5.2. 經(jīng)過(guò)議價(jià)，采購(gòu)部認(rèn)為價(jià)格合理后，提交物料采購(gòu)成本/價(jià)格申請(qǐng)表，由采購(gòu)經(jīng)理確認(rèn)、財(cái)務(wù)總監(jiān)或總經(jīng)理批準(zhǔn)后由財(cái)務(wù)部維護(hù)到金蝶系統(tǒng)中。否則，返回到 5.5.1或 5.5.2 重新詢價(jià)、議價(jià)。 5.5.4 due to raw material marketing change or other reasons, purchasing price can be changed. purchasing department issue "p

44、urchasing cost/price change application sheet' and relevant proves and follow approval process in 5.5.3. 由于原材料市場(chǎng)變化或其他原因，采購(gòu)價(jià)格可能會(huì)變化。采購(gòu)部填寫采購(gòu)價(jià)格變更申請(qǐng)表和其它證明并遵從 5.5.3 中的審批流程。 6. form or documentation 表格 supplier questionnaire sheet keep period: 5 years 供應(yīng)商調(diào)查表 保存期限：5 年 date: may,8 th , 2021 日 期：2021 年5 月

45、8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 14 of 18 nda keep period: permanent 保密協(xié)議 保存期限：長(zhǎng)期 rfq keep period: 3 years 詢價(jià)單 保存期限：3 年 new supplier evaluation sheet keep period: permanent 新供應(yīng)商評(píng)估表 保存期限：長(zhǎng)期 supplier audit check list keep period:

46、 5 years 供應(yīng)商考查目錄 保存期限：5 年 supplier audit report keep period: 5 years 供應(yīng)商審查報(bào)告 保存期限：5 年 supplier corrective action plan keep period: 5 years 供應(yīng)商整改計(jì)劃 保存期限：5 年 supplier information form keep period: permanent 供應(yīng)商信息表 保存期限：長(zhǎng)期 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)

47、： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver . no./ 版本號(hào)：1.0 page 15 of 18 new supplier approval sheet keep period: permanent 新供應(yīng)商批準(zhǔn)表 保存期限：長(zhǎng)期 supplier quality assurance agreement keep period: 3 years 供應(yīng)商質(zhì)保協(xié)議 保存期限：3 年 supplier rating sheet keep period: 5 years 供應(yīng)商評(píng)估表 保存期限：5 年 material sourcing cost/price

48、application sheet keep period: 3 years 物料采購(gòu)成本/價(jià)格申請(qǐng)表 保存期限：3 年 purchasing cost/price change application sheet keep period: 2 years 采購(gòu)價(jià)格變更審批單 保存期限：2年 7. attachment 附件 flow chart 流程圖 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準(zhǔn)： approved by/ 批準(zhǔn)： doc. no./ 文件 編號(hào) ： ver

49、. no./ 版本號(hào)：1.0 page 16 of 18 search and define potential supplier 尋找并確定潛在新供應(yīng)商 purchasing rd qualityall dept.process owner: purchasing approved by: kevin wei master copy location: archives version/status: 1.0 created by: james yang date approved: 2021/3/22 electronic version location: enics common document code: request/needs originateneeds receivedspecification definedsearchinput(sma