會議記錄怎么寫minutes

1、MinutesHow to Write Meeting Minutes Minutes are written as an accurate record of a groups meetings, and a record decision taken. They are useful because people can forget what was decided at a meeting if there is no written record of the proceedings. Minutes can also inform people who were not at th

2、e meeting about what took place. Agenda Name & topic of the meeting Time, date and place of meeting Chair/Host/Owner of the meeting List of people attending List of absent members of the group Record of the principle points discussed and decisions taken Task list Whom will perform the tasks deadline

3、sAgenda Time, date and place of next meeting Name of person taking the minutesAssignment title of minutes venue date time present chairperson apologies for absence notes on the meetingTips for the minutes taker Concise and clear complete record Summarize what occured specific objective use formal wo

4、rds and passive vioce to decribe waht took place Minutes of the Regular Monthly Meeting of CF & T Trading Co., LtdVenue: Room 321Date: June 10, 2009Time: 9:00 am-11:00 amPresent: John Smith (Chair), Brian Li, Carl Read, Mark Brown, and Stella Woods Apologies for Absence: Sandy LeonardJohn Smith, in

5、the Chair, opened the meeting at 9:00 am.Minutes The minutes of the last meeting were appoved.New Proposals Brian Li reported the availability of exploring overseas market and his proposal was unanimously accepted. Resolution A resolution was announced by President John Smith that Mr. Carl Read was

6、retiring August 1 after 20 years of service to the company. The whole team expressed their deep appreciation to him and best wishes for his happy retirement. Adjournment The meeting was adjourned at 11:00am. Marilyn lucySecretarySampleSample of Board Meeting MinutesName of Organization(Board Meeting

7、 Minutes: Month Day, Year)(time and location)Board Members: Present: Bhata Bhatacharia, Jon White Bear, Douglas Carver, Elizabeth Drucker, Pat Kyumoto, Jack Porter, Mary Rifkin and Leslie ZevonAbsent: Melissa JohnsonQuorum present? YesOthers Present:Exec. Director: Sheila Swanson Other: Susan Johns,

8、 Consulting AccountantProceedings: Meeting called to order at 7:00 p.m. by Chair, Elizabeth Drucker (Last months) meeting minutes were amended and approved Chief Executives Report:- Recommends that if we not able to find a new facility by the end of this month, the organization should stay where in

9、the current location over the winter. After brief discussion, Board agreed.- Staff member, Jackson Browne, and Swanson attended the National Practitioners Network meeting in Atlanta last month and gave a brief extemporaneous presentation. Both are invited back next year to give a longer presentation

10、 about our organization. After brief discussion, Board congratulated Swanson and asked her to pass on their congratulations to Browne as well.- Drucker asserts that our organization must ensure its name is associated with whatever materials are distributed at that practitioners meeting next year. Th

11、e organization should generate revenues where possible from the materials, too.- Swanson mentioned that staff member, Sheila Andersons husband is ill and in the hospital. MOTION to send a gift to Andersons husband, expressing the organizations sympathy and support; seconded and passed. Finance Commi

12、ttee report provided by Chair, Elizabeth Drucker:- Drucker explained that consultant, Susan Johns, reviewed the organizations bookkeeping procedures and found them to be satisfactory, in preparation for the upcoming yearly financial audit. Funds recommends that our company ensure the auditor provide

13、s a management letter along with the audit financial report. - Drucker reviewed highlights, trends and issues from the balance sheet, income statement and cash flow statement. Issues include that high accounts receivables require Finance Committee attention to policies and procedures to ensure our o

14、rganization receives more payments on time. After brief discussion of the issues and suggestions about how to ensure receiving payments on time, MOTION to accept financial statements; seconded and passed. Board Development Committees report provided by Chair, Douglas Carver: - Carver reminded the Bo

15、ard of the scheduled retreat coming up in three months, and provided a drafted retreat schedule for board review. MOTION to accept the retreat agenda; seconded and passed. - Carver presented members with a draft of the reworded By-laws paragraph that would allow members to conduct actions over elect

16、ronic mail. Carver suggested review and a resolution to change the By-laws accordingly. Kyumoto suggested that Swanson first seek legal counsel to verify if the proposed change is consistent with state statute. Swanson agreed to accept this action and notify members of the outcome in the next Board

17、meeting. Other business:- Porter noted that he was working with staff member, Jacob Smith, to help develop an information management systems plan, and that two weeks ago he (Porter) had mailed members three resumes from consultants to help with the plan. In the mailing, Porter asked members for thei

18、r opinions to help select a consultant. Porter asked members for their opinions. (NOTE: Zevon noted that she was also a computer consultant and was concerned about conflict of interest in her Board role regarding this selection, and asked to be ABSTAINED from this selection. Members agreed.) The maj

19、ority of members agreed on Lease-or-Buy Consultants. MOTION to use Lease-or-Buy Consultants; seconded and passed.- Swanson announced that she had recently hired a new secretary, Karla Writewell. Assessment of the Meeting:- Kyumoto noted that the past three meetings have run over the intended two-hou