CoverLettersandOtherCorrespondence個人陳述.ppt

,Cover Letters and Other Correspondence,Career Services Kaplan 210 932-7342 ,Agenda,Cover Letter Thank You Letter References Follow-up Letter Letter of Accepting/Declining positions Letter of Resignation,Purpose of a Cover Letter,Many employers report they will not consider a resume without at least a few lines of explanation: - Why you are writing and what qualifies you for the job - Why you became involved in particular activities - What you gained from the experiences - Accomplishments that would be of special interest to a given employer - elaborate on specific sections of your resume,Formatting Your Cover Letter,Addressed to the person responsible for initiating review process or making the ultimate hiring decision - Mr./Ms. + last name - Sir/Madam - To whom it may concern - Search Team/Committee - Hiring Professional Make a phone call if necessary, to find out the name and title of the individual to whom you are writing Use resume paper, the same type of font as your resume & check for errors Everything sent out must project professionalism and your power to perform!,Cover Letter Organization,The Opening Paragraph - why you are writing and position you are applying for - where you found the job posting - Mention briefly why you are interested in the organization and that position - If you were referred to the employer by someone such as a career counselor, a former employee, or a professor, this is the place to mention the persons name and that he or she suggested you write,The Middle Paragraph - where you draw attention to your resume and highlight specific skills relevant to the company and position for which you are applying - Present your motives for seeking employment with this organization - cite achievements and qualifications related to the position desired -If you have qualifications or projects that are not noted on your resume, this is your opportunity to discuss them,The Closing Paragraph - Your last chance to make an impression! - Express your Interest in an interview - Includes what you will do to follow up: calling to arrange an interview what you would like the recipient of the letter to do next - Show thanks,Your Address Your phone Date Contact Persons Name Title Company Address Dear Mr./Ms _: Opening Paragraph Middle Paragraph Closing Paragraph Sincerely, (Your Signature) Your Typed Name Enc. resume,Your cover letter should never be more than one page!,PROPER FORMAT,Helpful Hints,The first 20 words should attract interest Tell the contributions you can make to the employer Be sure to refer to your resume - It gives the facts With local firms, take the initiative in phoning them for an interview Remember to use spell check and PROOFREAD! Keep it short; your letter should sum up what you have to offer and act as an introduction for your resume Reflect your individuality, but avoid appearing aggressive, or overbearing,Common Cover Letter Mistakes,Repeating your resume Its okay to refer to your resume but dont repeat it line for line Using one cover letter for many positions Each letter should be tailored to each position Including negative information Whether it is about yourself and your skills (or lack of); a previous employer; the organization or position youre currently applying for Lying or Embellishment Give facts only! This should be obvious, yet people still do it Including personal information about you NEVER include information about your personal (non-work) life Using a non-professional tone Write in a professional manner. avoid metaphors, clichs, or slang. It should NOT read as you would speak to a friend,The Thank You Note,* Make notes to yourself right after the job interview * This thank you note is your opportunity to sell yourself and add more information that you may have neglected to say at the interview Demonstrate that you are a polite and considerate potential employee Address a unique letter to each interviewer Serve as reinforcement to the employer remind an employer that you are indeed enthusiastic about the prospect of working for his/her organization Should arrive a day or two after that interview Thank you letters should be brief, to the point, and error free,Your Address Date Employer Name Employer Address Dear _: I enjoyed speaking with you on _(DATE) _. The information you shared with me regarding the Name of the Position at Name of the Company was very informative, and I look forward to the possibility of applying my education and experience at your firm. If I can provide you with additional information, please let me know. I look forward to hearing from you soon. Sincerely, (Your Signature) Your typed name,References,What is a reference? How many is necessary? Types of References type of information to include How to ask How to follow up Letters of Recommendation,What is a reference?,Someone who knows you well through a job, class or organization Able to discuss your job related qualifications, skills and work habits Tailored the job in which you are applying Included on a separate page from your resume but with the same format (contact info, font, sizes, etc.),How many is necessary?,Depends on employer 3-5 is the average,Types of References,Professional Most valuable to employer Can provide specific work abilities and qualifications Best to come from a direct supervisor Academic Can attest to your knowledge base and study habits Necessary for graduate school Great for current students/recent college graduates Personal Not recommended unless specifically asked Friends, Neighbors and other acquaintances Can attest to your values, morals and integrity Not weighed as heavily as other 2 types,information to include,Full Professional Name Title, office, organization Address city, state and zip code Telephone number Email address,How to ask for a reference,Arrange a meeting to discuss your request Do not hand a form to your reference and expect him/her to fill it out Explain why you are asking the particular person to serve as a reference Ask if he/she would feel comfortable giving you a favorable recommendation,Tell your potential reference the type of position/graduate program you are looking for Provide a copy of your resume provide current information help your reference speak more knowledgeably about you Provide job descriptions if possible or specific details about the company and position or graduate program,How to ask for a reference (Cont.),follow up with your references,Always write a thank you note to each person who serves as your reference Keep them informed of your application progress,Letters of Recommendation,May or may not be required Good idea to bring to an interview Identifies your skills and qualifications related to the job in which you are applying Do not date Generic or specific,Follow-up Letters,Keep track of all positions in which you apply If you do not hear back from a company within 2-3 weeks, send them a follow up email, letter or place a phone call to make sure that they have received your application materials This will reiterate your interest and keep your name on the radar if they have not started the application process If they have selected a candidate it will still make your name stand out in a GOOD way for any future openings within that company,Your Address Date Contact Name Company Address Dear _: I am writing to follow-up on the hiring process for the position of _. I am still interested in the position if you have not yet found a suitable candidate. Any updated information that you have regarding the hiring process for this position would be greatly appreciated. Sincerely, (Your Signature) Your Typed Name,Letter of Acceptance,It is a good idea to send a written letter when you accept an position it should be typed, to the point and error free,Your Address Date Name Company Address Dear _: I am very pleased to accept your offer State offer as outlined in your letter dated _ . (Include all details of offer- location, starting salary, starting date). I look forward to meeting the challenges of the job and I will make every attempt to be successful in fulfilling your expectations. Sincerely, (Your Signature) Your Typed Name,Letter Declining an Offer,Every job searchers dream is to receive numerous job offers If you find yourself in this position, you will need to decline all of the unwanted positions in a professional manner You never know if you will try to get a position with that company again in the future,Your Address Date Contact Name Company Address Dear _: After considerable thought, I have decided not to accept your offer of employment as outlined in your Date letter. This has been a very difficult decision for me. However, I feel that I have made the correct decision at this point in my career. Thank you for your time, effort and consideration. Your confidenc