新員工入職清單(中英)

1、NEW EMPLOYE ONBOARDING CHECKLIST新員工入職清單The goal is to plan and prepare for the employees arrival so that the employee does not arrive to chaos, but to an organized prepared work place. This checklist is designed to assist with the departments orientation process. Onboarding is a long-term process th

2、at begins before an employees start date and continues for at least six months. This Checklist is organized by responsible department to initiate each task at different timeline. It also helps hiring managers prepare for the arrival of new employees. Once an employee starts, he/she can work together

3、 with the hiring manager and an on boarding.我們的目標是為新員工的到來做規(guī)劃和準備，防止混亂，維持有序的工作環(huán)境。此清單有助于部門進行上崗引導程序。入職是一個長期的過程，從新員工到來開始并持續(xù)至少六個月。這份清單由相關部門在不同的時間點負責實施每一項任務。同時也有助于用人經(jīng)理為新員工的到來做準備。員工到來后，他/她會與用人部門經(jīng)理一起工作，進行入職流程。A. Prior to First Day 入職前HUMAN RESOURCES 人力資源1. Print out New Employee Onboarding Checklist, review

4、and customize打印新員工入職清單，審核并定制2. Complete two reference checks and collect documents as per Pre-Employment Checklist from new employee before making an official offer確定了候選人,出Offer之前,依據(jù)檢查清單,需完成至少兩家公司以上背景調(diào)查,3. Send offer confirmation acceptance email to IT, HR, Hiring Manager, Admin and start date給IT，HR

5、，用人經(jīng)理，行政，發(fā)送入職通知郵件，注明入職日期4. Call the new employee to welcome him or her a few days before the start date. Remind him/her to bring completed paperwork and identification on the first day.If a foreigner, send the work permit application check list with all the necessary forms and procedures to complete

6、.在入職日期之前致電新員工歡迎他/她的參加。提醒他/她在入職第一天帶齊紙質(zhì)資料和證明。如果是外籍員工，發(fā)送其辦理就業(yè)許可證申請所需要的所有必要表格和手續(xù)清單。5. Notify employee to do Medical Check Up通知員工體檢6. Provide new employee with a contact in the event of a question or issue提供給新員工聯(lián)系方式以便有需要時聯(lián)系。7. Prepare on-boarding materials: 準備入職資料：a. Organization structure 組織架構b. Job des

7、cription (sent together with offer letter) 工作說明書與錄用通知書一起發(fā)送c. New Hire Form 新雇員工報到表d. Individual Form 個人資料表e. Letter of Commitment Code of Ethics (sent together with offer letter)職業(yè)道德承諾書與錄用通知書一起發(fā)送f. Memo on code of conduct & corporate value行為準那么和企業(yè)價值觀文件g. Labour Contract 勞動合同 h. Attendance and Le

8、ave Management Acknowledgement ?考勤管理制度?確認書i. Disciplinary Acknowledgement ?公司獎懲管理制度?確認書j. Personal File Storage 檔案存放地k. Household (Hukou) Registration 戶口本戶主及本人頁復印件l. Medical benefits Handbook 醫(yī)療福利手冊m. Employee Handbook Acknowledgement?員工手冊?簽閱 8. Schedule employee for New Employee Orientation Session

9、 入職培訓 Date日期：_ 9. Check with IT on the email and extension. Updated the new employees detail in the Global and local directory 與IT部核對郵箱和 分機號。更新全球和地區(qū)的目錄上新員工的詳細信息10. If Foreigner and GM level, arrange for airport pick-up and hotel arrangement 如果是外籍員工及來自異地的高級經(jīng)理，安排機場接機和酒店預訂ADMIN 行政11. Assign Work Statio

10、n 分配工位12. Order furniture (when needed) 訂家具如果需要13. Order Office Supplies e.g. keys, stationaries 訂辦公用品，例如：鑰匙，文具14. Order business cards (when needed) 訂名片如果需要15. Acquire building and floor access cards or employee ID 獲取大廈或樓層的出入許可證或員工IDIT 16. Establish Computer/Laptop, corporate phone, network (includ

11、es set up of software and hardware and network login置辦臺式電腦/筆記本電腦，公司 ，網(wǎng)絡包括安裝軟件和硬件以及登陸網(wǎng)絡17. Establish telephone access including extension and photocopier machine接入通訊，包括 分機和復印機18. Ensure email setup (with access or password):_確保郵箱的設置接入或密碼19. Ensure email and extension is updated in the Global and loca

12、l directory確保郵箱和 分機號已在全球和當?shù)啬夸浬细翲UMAN RESOURCES 人力資源20. Ensure email and extension is updated in the Global and local directory確保郵箱和 分機號已在全球和當?shù)啬夸浬细翲IRING MANAGER 用人經(jīng)理21. Schedule times for the new employee to meet with key staff members安排新員工與主要成員會面時間22. Assign a buddy as an immediate resource for a

13、ny questions and to help guide the employees relationship building, knowledge attainment, and problem solving為新員工安排一位工作伙伴，幫助指導新員工建立關系，獲取知識和解決問題Buddy Name:_工作伙伴姓名：23. Discuss the responsibilities of mentor with selected candidate to ensure understanding of the role (choose mentors who are interested,

14、 positive, knowledgeable, and personable)與候選人討論導師的職責確保了解任務需要選擇感興趣的、積極的、業(yè)務熟練的、受歡迎的人作為導師24. Gather job specific resource information (i.e. job description, reference materials, manual, etc)收集崗位的具體信息例如崗位職責，參考資料，手冊等25. Create a training schedule for the employees first week or longer為新員工制定第一周或之后更長周期的培訓時

15、間表First Day on the Job 工作第一天The goal is to make a good first impression by focusing on welcoming the employee to the corporate family not solely on completing the required forms. Once an employee starts, he/she can work together with the hiring manager and a buddy* to complete the checklist. The hir

16、ing manager may add additional activities that are relevant to the new employees area. Internal transfer employees may omit items that are not applicable.為了給新員工留下良好印象，致力于歡迎其參加公司而不是僅僅完成規(guī)定的形式。當新員工入職后，他/她與用人經(jīng)理和工作伙伴*一起完成清單。用人經(jīng)理可增加與新員工相關的工程。內(nèi)部調(diào)動的員工可以省略不適用的項。*A buddy is a peer to the new employee who can

17、assist in the onboarding process and be a “go-to person as directed by the manager.*工作伙伴既在入職過程中幫助新員工，又是由經(jīng)理管理的全才。HIRING MANAGER 用人經(jīng)理1. Make sure manager or a designated staff member is present to greet the new employee確保經(jīng)理或者指定員工出現(xiàn)，歡迎新員工2. Introduce new employee to staff and team members/ co- workers

18、(or to arrange a small gathering to welcome the new employee with a lunch, etc. 介紹新員工給團隊成員/同事或安排小型聚會比方午間聚餐等歡迎新員工3. Meeting with Hiring Manager to understand roles and responsibilities與用人經(jīng)理會面了解崗位和職責BUDDY 工作伙伴4. Make an introduction to the new employee向新員工作介紹5. Make a tour in the building and company

19、facilities i.e. toilet, photocopier, cafeteria, parking帶著參觀辦公區(qū)域和辦公設備，例如洗手間、復印機、餐廳、停車場6. Inform absence procedures and process for leaves application告知缺勤程序和請假申請流程ADMIN 行政7. Review emergency procedures, what to do in case of an accident and other safety issues and guidelines講解應急程序，指導意外發(fā)生或有平安問題時的解決方案HU

20、MAN RESOURCES 人力資源8. Notify employee after offer is accepted to allow employee access to organisations intranet to view policies, benefits information, FAQs and orientation schedule在員工接受錄用通知書后，通知員工進入企業(yè)內(nèi)網(wǎng)瀏覽公司政策，福利信息，常見問題和新員工培訓時間安排。9. Send welcome e-mail to all staff and copy the employee給全體員工發(fā)送新入職員工歡

21、迎信10. Provide on boarding materials for new employee to complete讓員工完成入職資料11. Provide neck tie (depending on executive level)提供領帶根據(jù)管理級別12. Set-up new employees payroll account. Advise on setup of Bank account (if none)設置新員工的工資發(fā)放賬戶。建議設置銀行賬戶如果沒有13. Set-up thumb print registration (in Shanghai it is don

22、e by IT Department)設置指紋登記14. Collect from employee:向員工收集：ð ID Card 身份證/ Passport 護照 ð Last Employment Salary Slip上家公司薪資單 (Should be provided during interview 在面試時，應提供)ð 4 Pieces of Passport Photos 一寸照片4張 (彩色) ð Last Company Resignation Certificate 原單位離職證明ð Academic Certifica

23、te 學歷證書(Should be provided during interview在面試時，應提供)ð Social Security Card Copy 社會保障卡復印件ð Bank Card Copy 銀行卡復印件ð Household (Hukou) Registration 戶口本戶主及本人頁復印件ð Medical benefits Handbook 醫(yī)療福利手冊ð Employee Handbook勞動手冊B. First Week on the Job 工作第一周HIRING MANAGER 用人經(jīng)理1. Review org

24、anization structure and overview department functions and team member responsibilities審查組織架構和部門職能以及成員職責2. Review other departments overall functions and highlight internal customers瀏覽其他部門的總體職能和強調(diào)內(nèi)部客戶3. If employee will supervise others, ensure he or she meets with direct reports one-on-one and as a

25、group如果員工需要管理其他人，確保他/她是一對一匯報并且作為一個團隊4. Welcome lunch with manager and team與經(jīng)理和團隊共進歡迎午餐5. Review key company information 瀏覽公司重要信息6. Finalise Key Result Areas for Probation period完成試用期關鍵成果領域評估BUDDY 業(yè)務伙伴7. Introduction to email, company intranet, shared folder, company policies and procedures介紹郵件，公司內(nèi)網(wǎng)，

26、共享文檔，公司政策和流程8. Have lunch with new employee與新員工共進午餐HUMAN RESOURCES 人力資源9. Ensure employee understands and sign on Labour Contract確保員工理解并簽署勞動合同C. First Month on the Job & Probation Period 工作第一個月和試用期HIRING MANAGER 用人經(jīng)理1. Review and clarify performance objectives and expectations after the first month在工作第一個月之后回憶和明確績效目標和期望2. Overview of budget and finance p