制作一個(gè)有效的會(huì)議議程

1、如何制作一個(gè)有效的會(huì)議議程作者:日期:2How to Craft an Effective Meeti ng Agendaa busy work schedule, so they cover all the topics a the average man ager each week stuck in time full work day each week,Meetings can consume vast amounts of time in running them on time and making sure that necessary is a critical task.

2、Research suggests that will spend about 20 percent of his or her time consuming tasks such as meetings. That is one stuck in mostly meet in gs. Build ing effective age ndas can help en sure that the time is not wasted.Thi ngs You'll Need?List of tasks for meeti ng?Clock or watch?PI ace for the m

3、eet ingShow MoreIn structi onsDefine the purp ose of the meeti ng. Is this a weekly meet ing or a p roject meet ing? These are some key questi ons that should be addressed in the age nda at the outset of the meet ing. An age nda should be devel oped around the key purp ose of the meet in g. If it is

4、 a weekly office meet ing, the n several to-do's, announ ceme nts, and weekly bus in ess top ics will be addressed. Weekly meet ings are gen erally less formal, and the age nda can be more of a loose, open format. However, p roject meeti ngs should have a more structured focus, with set times fo

5、r each age nda item; a clear in dicati on of who will p rese nt each segme nt; and key points for discussi on.Be clear about the date and locati on of the meet ing. Set the date well eno ugh in adva nee to en sure that p artic ipants are able to schedule the meet ing and pla n accordi ngly. You also

6、 want to advise p rese nters well in adva nee in order to prepare a p rese ntati on. Once you set the date, stick to it.2What is the planned start and end time for the meet ing? Set a start time and end time, and stick to it. Keep a watch close by, and mon itor the flow of the meet ing. Some 30-minu

7、te meeti ngs can acco mp lish hours of work. Some four-hour sessi ons may acco mp lish nothing. Remember that p artici pants have respon sibilities outside of the meet ing, so if you plan a time to end, stick to it.What are your age nda items for this meet ing? Determi ne your age nda items well in

8、adva nee. Get input from p rese nters, colleges, team members, and p artici pants of the meet in gs. Age ndas are ofte n first started by look ing at the no tes from the p revious meet ings. Plan a list of items to be covered, and look to elim in ate items that can be addressed outside the meeti ng

9、or have little releva nee to the en tire group. Also, if your meet ing will have some discussi on or "brai nstormi ng," plan this in your age nda. Brai nstormi ng sessi ons can be time consuming, and you don't want to skip critical items because a discussi on sessi on ran too long.Dete

10、rmi ne how much time will be allocated to each age nda item. This is ano ther critical poin t. If a meet ing is scheduled to last one hour, it should con clude in one hour. Age nda items should be assig ned a time limit, and these limits should be en forced. At times, it may be n ecessary to exte nd

11、 p re-determ ined time limits. However, this should be the exce pti on rather tha n the rule. Aga in, you will be surp rised by how much can be comp ressed into a few minu tes whe n a time limit is imp osed.Who will be assi gned as the leader (or p rese nter) for each age nda item? Assi gn the age n

12、da items to team members for prese ntati on. This will help in dividuals take own ersh ip, and become moreinvo Ived. It also helps to build a good rapport with your team, as members will take own ershi p if they view it as "their" meet ing.Determi ne the objective for each age nda item (to

13、 discuss, to decide or to share in formatio n?) Ide ntify sp ecific exp ectati ons for age nda items. Are you making announ ceme nts or do you n eed decisi ons made? Create goals for your age nda, and look to reach the goals as the discussi on items are comp leted.Distribute your age nda in adva nee

14、 and ask the p artici pants to review it before the meeti ng. This will allow them to prepare some thoughts for the age nda items. P artic ipants can also note thoughts for discussi ons items, and they will be clear about whom is p rese nti ng what. Prin ted age nda also allow p artici pants to hold

15、 themselves acco un table to the time of the meet ing, which will en sure p roductivity.如何制作一個(gè)有效的會(huì)議議程會(huì)議在忙碌的工作日程中占用了很大一時(shí)間， 所以，按時(shí)間進(jìn)行并且保證它能夠 涉及到所有必要的主題是一決定性的任務(wù)。 研究表明，一個(gè)普通的經(jīng)理每周會(huì)在 開會(huì)這樣占用時(shí)間的工作中花去百分之二十的時(shí)間。 這就是說每周就會(huì)有一個(gè)整 天陷入在會(huì)海中。建立一個(gè)有效的會(huì)議議程能幫助保證時(shí)間不被浪費(fèi)。你需要做的事情：說明：1.會(huì)議任務(wù)清單 鐘表 地點(diǎn)確定開會(huì)的目的。這是一個(gè)例行的周會(huì)還是某一個(gè)項(xiàng)目的會(huì)？這里 有一

16、些關(guān)鍵問題需要在開會(huì)初期在議程上寫下來的。一個(gè)會(huì)議議程 應(yīng)該圍繞會(huì)議目的進(jìn)行。如果是一個(gè)每周都舉行的辦公會(huì)議， 那么2.3.4.5.6.然而，這應(yīng)該是例外而不是 你會(huì)驚訝于那么多的事情可就要寫下一些需要去做的事情，通知，每周業(yè)務(wù)主題。周會(huì)一般來 說不是那么正式，所以議程也能更松泛些，格式上更開放些。然而, 項(xiàng)目會(huì)議就應(yīng)該有一個(gè)更加集中的結(jié)構(gòu)，為每一項(xiàng)議程設(shè)定好時(shí) 間，還要標(biāo)明每一節(jié)內(nèi)容由誰出席發(fā)言，每一個(gè)討論的關(guān)健點(diǎn)。寫清楚時(shí)間和開會(huì)地點(diǎn)。設(shè)定的時(shí)間保證參會(huì)者有足夠的時(shí)間能 夠安排和準(zhǔn)備。你也要建議參會(huì)者提前做好發(fā)言的準(zhǔn)備。 一旦確定 的時(shí)間，就不要再改動(dòng)了。什么是計(jì)劃好的開始和結(jié)束時(shí)間？確定

17、開始和結(jié)束時(shí)間，并且嚴(yán) 格執(zhí)行。在周圍放一個(gè)鐘表，并且用它監(jiān)控著會(huì)議的進(jìn)行。一些 30分鐘的會(huì)議能夠完成幾個(gè)小時(shí)的工作，一些四小時(shí)間的會(huì)議有 可能什么也完不成。記住，參會(huì)者的責(zé)任在會(huì)議外，所以如果你定 好了結(jié)束的時(shí)間，就遵守它。你為這個(gè)會(huì)議做的議題都是什么？提前確定好你的議題。從發(fā)言 人，大學(xué)，團(tuán)隊(duì)成員，和參會(huì)者那里獲得題目。議程經(jīng)常是從回 顧上一次會(huì)議的要點(diǎn)開始。計(jì)劃一個(gè)要清單，寫上要討論的問題， 注意清除那些可以在會(huì)外或者和整體關(guān)系不大的題目。當(dāng)然，如果會(huì)議需要討論或者進(jìn)行集體研討， 在你的議程上列出來。集體研討 部分會(huì)很花費(fèi)時(shí)間，你肯定不想因?yàn)橐粋€(gè)討論時(shí)間太長(zhǎng)而錯(cuò)過了最 關(guān)鍵的議題。確定好每一項(xiàng)議題需要花的時(shí)間。這是另外重要的一點(diǎn)。如果一個(gè) 會(huì)議預(yù)定在最后一小時(shí)開，那么它就應(yīng)該在一小時(shí)內(nèi)結(jié)束。議程應(yīng)該安排一個(gè)時(shí)間限定，這些限定應(yīng)該是強(qiáng)制性的。偶爾情況 下，比預(yù)定時(shí)間延長(zhǎng)也可能是必須的。常規(guī)。再說一下，當(dāng)時(shí)間被限定之后， 以被壓縮在那么少的時(shí)間內(nèi)完成。指定團(tuán)隊(duì)成員為議題發(fā)言，這誰會(huì)被指定為每項(xiàng)會(huì)議