minutes會(huì)議記錄精選ppt

Minutes Definition Minuteisasummarizedorcondensedrecordofwhathastakenplaceinameeting Itisawrittenrecordtobekeptforfuturereference Itmayrecordreviewofthepastactivities newdecisionsandpolices andprovidethedecision makingprocess 1 Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference 2 Provideformalevidenceofdecisions e g appointments financialallocations authorizedactions 3 Givecontinuitytoprocedures traditionalactivities 4 Providearecordofpolicydecisionsmadeandthebasisforthem 5 Createanofficialrecordwhichcanbeusedinlegalproceedings 6 Provideastartingpointforactiontobetakeninfuture 7 Informmembersnotpresentatthemeetingandanyothersoftheactionsofthebodyconcerned 8 Assistinplanningtheagendasforfuturemeetings 9 Providedocumentaryevidenceforauditpurpose Functions Therearedifferentstylesofminutes buttheyhavethesamekeyinformation Allshouldcoverfourbasicthings Whereandwhenthemeetingtookplace Whowasthereandwhowasnot Whathasbeendecidedforthegroup Whohasagreedtodowhat Therefore mostminutescanbedividedintofourparts 1 Heading2 Body3 Adjournmenttime4 Signatureoftheminutesrecorder Structure Thispart whichsometimescanbewrittenevenbeforethemeeting includesthefollowingitems 1 Meetingtitle mustbefulltitle 2 Thenameofthegroup organizationholdingthemeeting 3 Time dateandplaceofthemeeting 4 Listofpeopleattending5 Listofabsentmembersofthegroup 6 Quorumperson7 Thenameofthepresidingofficerandminutesrecorder thelatteralsoappearsattheendoftheminutes withsignaturetypedorprintedname Theheading Thebodypartfallsclearlyintothreesections Openingstatement thatis thebackground Pointsindiscussion Conclusions thatis resolutionsorrecommendation Thebody OpeningstatementThispartprovidesthebackgroundinformationaboutitemstobediscussed Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting whatwerethereasonsfortheprevioushistoryofthematter Thepresidentnotedaletterdated from statingthat Thepresidentnotedthefollowinginformationconcerning Beginwithapprovalofminutesofthelastingminutes Minutesofthelastmeetingwereapprovedasanaccuraterecord Beginwithcalltoorder TheChairmancalledthemeetingtoorderat10 00a m PointsindiscussionThissectioncontainsthereasonsadvancedinthedecision Itwillusuallyproceed Thefollowingpointswereraisedindiscussion andwillthensetout inseparateparagraphsorinpointform aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached Itisnormallydescribethatthispartoftheminutesshouldbeimpersonal thatis itshouldnotattributeviewstopersons Conclusions Aminuteendswithclearandpreciseconclusions Thechairpersonwillsometimeshavesummedupthediscussionandindicatedtheconclusionreached But iftheyhavenotdoneso itisthedutyforthesecretarytodraftasetofconclusionswhichexpressfairlythesenseofthemeeting Whereactionisrequired theconclusionplacestheresponsibilityfirmlyuponanindividualortheorganizationtocarryitout Ifseveralcommitteemembersareconcernedtheyshouldallbenamed careshouldbetakentoindicatewhohasthemainresponsibility Totakethemstandoutasclearlyaspossible theconclusionsaredividedintotheirconstituteparts puttingeachintoaseparateprovision E g Itwasresolved thatDrWangberequestedtodraftarevisedstatementon thattheVice Chancellorbeinvitedtodiscussthematteratthenextmeetingof Theconclusionsarenormallysetoutattheendoftheminute If however theminutefallsnaturallyintoanumberofdifferentsections theconclusionscanbeinterspersedintherecordofthediscussioninsteadofbeingbroughttogetherattheendoftheminute Inthatevent eachseparatesectionshouldendwiththerelevantconclusion insetinthetext Thelastparagraph maybeasentence containsthehourofadjournment Thechairmanthanksallparticipantsfortheirpresenceandconcludesthemeetingat5 30p m Therebeingnootherbusiness themeetingwasadjournedat1 20p m TheminutesareclosedwiththesignatureandtitleoftheSecretary respectfulsubmitted Adjournmentofmeeting Signature MinutesofthemonthlymeetingoftheLaborGrievancesCommitteeTheSlateandJohnsonLuggageCompanyEmployees canteen September23 2003Presiding Mr Falk PresidentPresent Mr BaumMs DulugatzMr FensterMs LiuMs SunAbsent Ms Penn1 CalltoorderThechairmancalledthemeetingtoorderat4 00p m 2 DiscussionAsthefirstitemontheagenda theminutesofthepreviousmeeting August21 wasreadbytheSecretaryMs Liu ThenMr FalkcorrectedamistakemadeintheminutesthatitwasMs Dulugatz notMs Penntoconductastudyoftheemployeewashroominthewarehouse Thecorrectionwasapprovedbyallpresent Mr Fenstersummarizedtheresultsofasurveyofofficeemployees HewasgoingtowriteareportonthisandpresentittotheBoardofDirectors 3 AnyotherbusinessThenextmeetingwillbeheldatthesametimeandplaceonOctober22 2003 Themeetingadjournedat5 15p m signature Ms Liu Secretary Format1 Intheheading everytitleusuallyappearsinboldlettersandcapitalization2 Betweentheheadingandbody thereisatleastoneblackline3 Inthebodypart youhavethreechoices butonlyoneinoneminute SetupofaDiscussionGroup SETUPOFADISCUSSIONGROUP Setupofadiscussiongroup Allofthemneedtoboldletters onethingoroneperson ssayforoneparagraph4 Atleast2 4blacklinesbetweenthesignatureandlastpart TipsforgoodminuteswritingBrevityAminuteshouldbeselective Thepointsmadeintheminuteshouldberecordedasbrieflyaspossible Self containedIt sabletobeunderstoodwithoutreferencetootherdocuments DecisiveThisisespeciallyimportantfortheconclusions CorrectMinutesshouldbewritteninthepasttense forexample TheSafetyOfficerconfirmedthathehaswrittentomemberofstaffconcernedandhasnotreceivedareply shouldbechangedinto TheSafetyOfficercon