《商務英語寫作實務》03 Notice Writing

Unit3NoticeWritingLearningObjectivesknowthestructure&formatofanotice;knowtheskillsofwritinganotice;writeabusinessnoticemoreeffectively.SectionOne

GeneralIntroductionAnoticeisaformalwrittenannouncementinaplacewherealotofpeoplecanreadit,orinanewspaperormagazineaboutsomethingthathashappenedorisgoingtohappen.I.FormatHeadingBody(Detailedinformationaboutthenotice,answeringthequestionsofwho,what,when,where,whyandhow)SignatureDateII.TipsAnoticejustincludesthemostimportantinformation,withoutanyunnecessaryinformation.Anoticeshouldbewrittenbriefly,appropriatelyandclearly.Thedateandthesignatureofthepersonortheorganizationthatwritesthenoticecanbeomitted.Completesentencesneednotalwaysbeusedinalltypesofnotices.Abbreviationsandsymbolscanalsobeused.Languageshouldbeconcise,simple,accurateandsomewhatformal.III.Warm-upExerciseYouareBarbaraClark,theSecretaryoftheGeneralManager’sOffice.Pleasewriteanoticeforthecompany’sroutinesalesmeeting.Besidesthenormaltopics,thepriceadjustmentandpromotionplanwillalsobediscussed.Points:thetimeandplaceforthemeeting;thepersonwhowillattendthemeeting;preparationforthepriceadjustmentandpromotionplan.SectionTwo

SamplesSample1NOTICEOFMEETING/MEETINGNOTICETheroutinesalesmeetingwillbeheldinMeetingRoomonJune2,Thursdayat9:00a.m.AllthepeoplefromSalesandMarketingDepartmentareexpectedtobepresentatthemeeting.Thepriceadjustmentandpromotionplanwillalsobediscussed,andsomepreparationsforthatarewelcome.BarbaraClarkTheGeneralManager’sOfficeMay25,2009Sample2December20th,2011WeareverypleasedtoinformyouthatourcompanywillmovetoNumber206atWuluoRoad,whereweshallbeinoperationfromJanuary1st,2012andbepleasedtoreceiveourfriends.ThebusinesshithertocarriedoninthenameofBlueSkyHotelManagementCo.,Ltd.willthenbecontinuedunderthesamename.Yoursfaithfully,LiJieSample3AppointmentofaNewVicePresidentRoad&BridgeConstructionandDevelopmentCo.,Ltd.ispleasedtoletyouknowthateffectivefromMarch1,Ms.HeJiajiawillbeournewVicePresident.ShewillreplaceMr.DengHaiyu,whoisretiringnextmonthafter30yearsofinvaluablecontributiontoourcompany.Ms.HewillbeconcurrentlyservingasManagerofBusinessDepartment.WehopethatyouwillgiveMs.HethesameloyalsupportasyoudidtoMr.Dengduringhertenureofoffice.Yourcooperationwillbemuchappreciated.HumanResourcesDepartmentJanuary26th,2012SectionThree

SituationWritingSituation1ReadthefollowingChinesenoticeandfinishthemissingpartsinEnglishbelow.通知原定于2012年6月10號上午9點開始的安全和健康培訓活動因不可預知因素被迫延期。我們?yōu)榻o大家?guī)淼牟槐闵畋砬敢?。敬請關注新的時間安排。行政辦公室2012年6月5日NOTICE__________________thattheheathandsafetytrainingevent_________onJune10,2012at9a.m.________________duetounforeseencircumstances.______________________________caused.____________________________________aboutthenewschedule.TheAdministrationOfficeJune5,2012ItisherebyannouncedtobeheldhasbeenpostponedWeapologizeforanyinconveniencePleasekeepcloseattentiontofurthernoticeSituation2CompletethefollowingmeetingnoticebytranslatingtheChineseintoEnglish.NOTICEOFMEETING_____________________（我很高興地通知您）thatthe11thChineseInvestmentandTradeSymposium_________________________________________________________________________________（將于2012年9月8日至10日在廈門國際會展中心舉行）.Also,theInvestmentForumofSimingDistrict,XiamenwillbeheldonSeptember9,2012.____________________（誠邀您參加）boththeSymposiumandtheForum._________________（根據(jù)安排）,youwillhavethechancetoparticipateinthefestivitiesinourcity.Also,youwillvisitthescenicspotsduringyourstayhere.SomeofthemarehistoricalandculturalheritagethatispeculiartoXiamen.YouaresuretofindenormousbusinessopportunitiesinXiamen._______________（我將不勝感激）_______________________________（盡快通知我們）—byfax,telephoneorothermeans—whetherornotyouwillbeabletoattendtheSymposiumandtheForum___________________________________（以便我們做必要安排）.I’mpleasedtoinformyouwillbeheldinXiamenInternationalConferenceandExpositionCenterfrom8thto10thinSeptember,2012YouareinvitedtoattendAshasbeenplannedIshouldappreciateifyoucouldinformusassoonaspossiblesothatwecanmakethenecessaryarrangements

___________________________________________（如有任何疑問，請盡管聯(lián)系我們）.Inaddition,______________（我隨函附上）aReplyFormandAgendaforthe2012InvestmentForumofSimingDistrict,Xiamen._______________________________________（期待在廈門與您相見）.LiuXiaodongSecretary,MunicipalGovernmentofSimingDistrictPleasefeelfreetocontactusifyouhaveanyqueries.IhaveenclosedIamlookingforwardtomeetingyouinXiamen.Situation3JanetCoyteisafamousconsultantfromJ&CTrainingConsultancy,basedinOxford.Sheisgoingtogiveyourstaffalectureonpersonalandprofessionaldevelopment.YouaretheHRManagerofyourcompany.Pleasewriteanoticeinposterform.PointsMentionthenameofthelectureandwhereJanetCoyteisfrom;Showthetopicofthelecture;Makeclearaboutthetimeandplaceofthelecture.LECTURE

ByJanetCoyteFromJ&CTrainingConsultancyOnPersonalandProfessionalDevelopmentAttheConferenceRoomonthe10thFloor2:30p.m.Monday,June11,2012HumanresourcesDepartmentMay25,2012Situation4BecauseoftheincreaseoftradewithChina,yourcompanydecidedtobuildabranchinShanghai.Writeanoticeinletterore-mailformtoallofyourcustomers,tellingthemabouttheestablishmentofthebranch.PointsSaythenewaddressofthebranchandtheopeningdate;Saythatalltheordersandinquirieswillbesenttotheaboveaddress;Thankthemforthepastcooperationandbestwishesforthefuture.DearMr./Ms,DuetothelargeincreaseinthevolumeofourtradewithChina,wehavedecidedtoestablishabranchhereinShanghai,whichislocatedatNo.266,MacaoRoad,ShanghaiCity.Thenewbranchwillopenon1stJune,2012andfromthatdateallordersandinquiriesshouldbesenttotheaboveaddress,insteadoftoourNewYorkoffice.Wetakethisopportunitytoexpressourthanksforyourcooperationinthepast.Wehopethenewarrangementswillleadtoevenbetterresults.YoursfaithfullySituation5YouareaProjectTeamLeader.Youhavetocancelthenextday’s