bec 商務報告例題5.doc

例題5You work for PJT Ltd, a manufacturing company. You need more staff in your department and your line manager has asked you to write a report explaining why.Look at the information below, on which you have already made some handwritten notes.Then, using all your handwritten notes, write your report.Write 120-140 words.Number of staff in departmentAverage number of units ordered200850200,000200953280,000201055400,000compare figuresnot enoughFebruary 2011say what effect this will haveStaff NewsletterOur sales department has announced a big new order from an international company.Annual holiday increased to 5 weeks per year.explain what problem could beTo: Customer Accounts Manager, PJT Ltd.Subject: Late orderThe last order we placed with PLT was six weeks late in arriving. Im sure you appreciatefewer delays if had more staff!Sample 1The purpose of this report is that we need more staff.Indeed if we compare the number of people who work in this department between 2008 and 2010, it only increased from five people but the orders are twice more numerous.Furthermore, our sales department has announced an important order from a company. It will be very difficult to satisfy this demand if we dont increase our staff. Since a few time, the annual holiday is five weeks per year. Thats means that every person will miss it work one week more per year and during this time the work wont be done.Finally, we received a mail from a customer to informe us that he became his order six weeks late. However, if we had more staff the order should be on time.Band 3All the content points have been covered and the report is appropriate in terms of register and format. There is clear evidence of organisation and good use is made of discourse markers. There are a number of language errors, but these are relatively minor and do not impede communication of the message.Sample 2Report on: More staff in our departmentDate: 27.03.2011IntroductionThis report aims to explain why our department needs more staff.Facts (Findings)The latest statistic comparing the number of staff in our department and the average number of units ordered points out the main reason for more staff. While the number of ordered units grow up from only 200,000 to 400,000 within 2 years the number of staff grew only by 5 people. The Staff Newsletter of February 2011 is about the big new order from an international company. But because of the increase of annual holiday to 5 weeks per year there will be not enough staff for all the work. Another reason for more staff is that we will have fewer delays.ConclusionThere are many reasons which explain the importance of more staff. It is especially important for reducing the number of delays in delivery and to optimise the workflow.RecommendationsMore staff does not only mean more costs, it also means satisfied customers.Band 4All the content points have been addressed with reasonable attempts at development. The rep